Basic Information and Helpful Hints



GAWP Public Education Awards Submission How-To GuideSubmissions Due: January 18th, 2019Reporting Period: June 1st, 2017 – May 31st, 2018Thank you for your interest in the Public Education Awards. We have compiled this guide to help you understand the submission and judging process, to explain changes from the previous version of the awards, and to provide examples of the types of documentation that may be considered for this award. Please use this guide along with your submission form to help you complete your application. For additional information, please view the webinar recorded by the Committee, which is posted on the GAWP website with the submission forms.The submission form consists of four sections: General, Water, Wastewater, and Watershed. In order to be considered for any award, applicants must first score 90% or higher in the General section. All applicants are required to complete the General section, and must complete at least one of the other three sections to be considered for an award. The new program judges each applicant against a standard of excellence determined by the Committee. Any applicant that scores the required 90% or better in Water Education, Wastewater Education, or Watershed Education can achieve a Program of Excellence award in that category. Any applicant that is designated a Program of Excellence in two or more categories will receive the Comprehensive Program of Excellence award.Unlike the previous version of the awards, no narrative is required to accompany your application. Any clarification you need to provide may be recorded in the Notes sections of the submission form.Basic Information and Helpful Hints Lessons Learned from Previous SubmissionsStart early. While no narrative is required to be written, it will take time to compile the evidence to support your submission, especially if this is your first year applying for the awards.Before you begin your submission, make sure you have downloaded the current year’s submission form from the Resources tab of the GAWP website. Using an incorrect submission form can prevent accurate judging of your application.When compiling evidence pay close attention to the reporting period for the award, which is listed at the top of this form. Activities from outside the reporting period cannot be considered with your submission.Be sure to complete the General section of your submission form first, along with filling in the information on your Cover page. Once your General section is completed, use the judges’ scoring form, available on the website, to estimate your score. If your score is well below 90%, you may need to continue building your education program and reapply in the future. If your score is close to 90%, you may be able to find more evidence of relevant activities to increase your score.If using web links as evidence, check before submission to make sure the links are accurate and current. For web pages that change frequently throughout the year, consider saving a screenshot of your relevant web content to include with your anizing Your EvidenceThe Committee accepts submissions in two formats: PDF documents and Microsoft OneNote notebooks. Organizing and labeling your evidence is essential in order to win an award. Due to the number and complexity of submissions, the judging committee is not able to search through a submission for evidence that is not appropriately identified in the spreadsheet.If you are submitting your application in OneNote, your notebook should be organized in the same way that the submission spreadsheet is organized, with separate sections for General, Water, Wastewater, and Watershed. You can then subdivide each section, creating notebook pages to match the different topics on the spreadsheet. If you have not used OneNote previously, allow yourself time to get familiar with the program. You will submit your OneNote notebook by sharing a link to it with OneDrive (see tutorial at the end of this document). If you are submitting your documentation in PDF form, please submit a separate PDF for each section of the application. Your PDFs should be titled General, Water, Wastewater, and Watershed. All PDFs must include page numbers, and correct page numbers must be included in each line of the submission form.What Counts as Evidence?In order to receive points on your submission, you must provide evidence for all activities. Listed below are some examples of documentation that could be used as evidence. These are not the only acceptable items, but are examples of what other utilities have submitted previously.Evidence of Program PlanningEmails between participating employees and partnersProposals to management or elected officialsProgram budgetsPublic education plan that lists the programEvidence of Program PromotionProgram brochures or event flyers or postersSocial media posts advertising the programWeb page link or screenshot showing the programEmail or letter to potential program participantsPress release sent to media (whether picked up or not)Evidence of Program ImplementationPhotographs (must be captioned with date and summary of activity)Sign-in sheets from workshops, trainings, or other eventsFollow-up emails to program participants or partnersNewsletter articles or blog postsSocial media posts about the eventPress release sent to media (whether picked up or not)Media stories (TV, radio, print, online) about the eventAnnual report or other program tracking documentsEvidence of Post-Event Follow-UPFollow-up email or letter to participants, partners, or elected officialsNewsletter articles or blog postsPress releaseTV or radio segmentsPrint mediaSocial media posts To view some examples of evidence submitted in past applications, please view the Public Education Awards webinar posted with the submission forms on the GAWP website.Questions? Ask the Public Education Awards ForumWhile compiling your submission, you may have questions about the form, the submission process, or what would be considered appropriate evidence. In order to help our members get answers to these questions and help the process run smoothly, we have created a forum on the Public Education group page of the GAWP website, . Instructions are below.Sign in to your GAWP account and click on the Public Education page from the Committees tab. This will take you to the group page.On the group page, there will be a menu to the right of the Upcoming Events calendar. Click on the “forums” link, which has a megaphone symbol next to it.From the forum page, click on “Public Education Awards Questions” to go to the questions forum.At the top of the forum, click “New Topic”, then type your question into the text box. Under the text box you can attach any photos or documents that pertain to your question. Then click Submit, and don’t forget to check back later for the answer to your question.Please contact Amy Warnock, Public Education Committee chair at (404) 612-8006 or amy.warnock@ with any other questions.Sharing Your OneNote NotebookStep 1: Create Your NotebookOpen OneNote, go to the File tab, and click New. Choose Store Notebook On WEB. Give your notebook a name. If you already have a free Microsoft OneDrive account, click to Sign In to you account. Otherwise, click Sign up for Microsoft OneDrive and create a free account.1695450237553512477752375535Step 2: Sign in to OneDrive and choose or create a folder for your notebook. Click Create Notebook to open your new notebook.4248150178244500 Step 3: Complete your submission notebookYou can do this through the OneNote program on your computer, and the information will sync to OneDrive. Please open your OneDrive account periodically and check to make sure your information is syncing. You can do that by signing in at: 4: Share your notebookSign in to your account at: . Select your notebook and click Share.1981200762000Make sure that you have NOT selected an expiration date or password, then click Get a Link.214312518573750Step 5: Copy and Paste the link into your submissionAfter clicking Get a Link, a box will pop up containing a web link. Click COPY to copy the link.35814001283970Open your submission form and PASTE the link into the Cover tab.-495300921385Step 6: Send in your submission form through the GAWP website. We recommend having someone outside your organization test your link before submitting to make sure your notebook can be accessed through the link.Congrats! You’re done. ................
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