Computer Applications 6/Keyboarding



-952522479000Rainier Middle SchoolComputer Applications 6/KeyboardingMr. GiffordIntroduction to Microsoft WordTable of Contents TOC \o "1-3" \h \z \u Create your first Word 2013 document PAGEREF _Toc495478813 \h 3Start using Word PAGEREF _Toc495478814 \h 3Save your document PAGEREF _Toc495478815 \h 3Add some formatting PAGEREF _Toc495478816 \h 3Insert some things PAGEREF _Toc495478817 \h 3Add headers, footers, margins, and more PAGEREF _Toc495478818 \h 3Custom margins in Word 2013 PAGEREF _Toc495478819 \h 4Create custom margins PAGEREF _Toc495478820 \h 4Set the default margin PAGEREF _Toc495478821 \h 4Change the header and footer margin PAGEREF _Toc495478822 \h 4Change the unit of margin measurement PAGEREF _Toc495478823 \h 4Introduction to Tables of Contents PAGEREF _Toc495478824 \h 5Create a table of contents PAGEREF _Toc495478825 \h 5Update a table of contents PAGEREF _Toc495478826 \h 5Format the text PAGEREF _Toc495478827 \h 5Top tips for working in Word Online PAGEREF _Toc495478828 \h 6Upload personal documents to OneDrive PAGEREF _Toc495478829 \h 6Save changes PAGEREF _Toc495478830 \h 6Share documents online PAGEREF _Toc495478831 \h 6Find and replace text PAGEREF _Toc495478832 \h 6Print in Word Online PAGEREF _Toc495478833 \h 6Track changes PAGEREF _Toc495478834 \h 7Turn on Track Changes PAGEREF _Toc495478835 \h 7Remove tracked changes PAGEREF _Toc495478836 \h 7Track changes online PAGEREF _Toc495478837 \h 7Run Document Inspector before you share PAGEREF _Toc495478838 \h 7Work with word counts in your document PAGEREF _Toc495478839 \h 8Show the word count PAGEREF _Toc495478840 \h 8Find word count statistics PAGEREF _Toc495478841 \h 8Insert the word count in your document PAGEREF _Toc495478842 \h 8Create your first Word 2013 documentStart using WordYour first step in creating a document in Word 2013 is to choose whether to start from a blank document or to let a template do much of the work for you.Save your document Click File > Save, pick or browse to a folder, type a name for your presentation in the File name box, and click Save. And save your work as you go - hit Ctrl+S often.Print your document Click File > Print, select a printer and press PrintAdd some formattingIn general, the best and easiest way to format text is to use a Style. Styles are easy because you can apply a number of formatting options with one click. Insert some thingsOn the Insert tab, you can add pictures, shapes, SmartArt graphics, tables, and more to take your document to the next level.Add headers, footers, margins, and moreYou can add a lot to your document using the commands and options on two tabs – the Home tab and Insert tab. But what about the others? Let’s look at what you can do on the Design, Page Layout, View, and Header and Footer Tools tabs.Custom margins in Word 2013Create custom marginsClick Page Layout > Margins.At the bottom, click Custom Margins.In the Page Setup box, enter new values for the margins. Set the default margin Click Page Layout > Margins.At the bottom, click Custom Margins.In the Page Setup box, enter new values for the margins. Click the Set As Default button.Change the header and footer marginClick View > Ruler.Double-click the header or footer area.Press CTRL+A.On the ruler, drag the right indent marker.Drag the left indent marker.Change the unit of margin measurementClick File > Options Click Advanced.Under Display, in the Show measurement in units of drop down box, select the unit you want.?Introduction to Tables of ContentsCreate a table of contentsFirst, apply heading styles – Heading 1 and Heading 2, for example – to the text that you want to include in the table of contents. Select the text, click Home, and move the pointer over different headings in the Styles gallery. Notice as you pause over each style, your text will change so you can see how it will look in your document. Click the one that you want.Click where you want to insert the table of contents – usually near the beginning of a document.Click References > Table of Contents and then choose an Automatic Table from the gallery of styles.Update a table of contents To update a table of contents that was created automatically from heading styles, click References > Update Table. You can choose to Update page numbers only or Update entire table if you want to update the page numbers and the text.Format the textTo change the formatting of the text in the table of contents, change the style for each level in the table of contents.Click References > Table of Contents > Custom Table of Contents.In the Table of Contents dialog box, click Modify. If the Modify button is grayed out, change Formats to From template. In the Styles list, click the level that you want to change and then click Modify.In the Modify Style dialog box, make the formatting changes that you want, and then click OK. Repeat steps 3 and 4 for all the levels that you want to display in your table of contents.Word will remember these customizations each time you update the table of contents (References > Update Table).?Top tips for working in Word OnlineUpload personal documents to OneDriveStoring your documents online gives you access to them anywhere, on multiple devices. Online documents are also easier to share because you can link to them instead of sending email attachments. As an added bonus, you can read and edit Word, Excel, PowerPoint and OneNote documents in a web browser if they’re stored in an online location like Sign in with your Microsoft account at . If you don’t have an account yet, sign up for one (You can use your own email address, or sign up for a new one as part of your new Microsoft account).On the OneDrive page, click Upload near the top of the page, and upload your files. Save changesWord Online saves your changes automatically while you work. Look on the status bar at the bottom left corner of Word Online. It will either show Saved or Saving.Share documents onlineBecause your document is online, you can share it by sending a link instead of an email attachment. People can read it in their web browser or mobile device. Click File > Share > Share with People. Find and replace textQuickly search for every occurrence of a specific word or phrase in your document by clicking Home > Find (or type Ctrl+F). Results appear next to your document so you can see the term in context. Clicking on a search result jumps you to that occurrence. Click Replace (or type Ctrl+H) to find and replace text. Print in Word OnlineGo to File > Print. Word Online sends your document to a PDF reader, where all the layout and formatting of your document will print the way you expect.?Track changesTurn on Track ChangesWhen you want to see who’s changing what in your document, click Review > Track Changes to turn on Track Changes.To turn off Track Changes, click the Track Changes button again.Remove tracked changes The only way to get tracked changes out of a document is to accept or reject them. Choosing No Markup in the Display for Review box helps you see what the final document will look like—but it only hides tracked changes temporarily. The changes are not deleted, and they’ll show up again the next time anyone opens the document. To delete the tracked changes permanently, accept or reject them. Click Review > Next > Accept or Reject. Word accepts the change or removes it and then moves to the next change. Track changes onlineWhat if all of your collaborators could work off the same, original document, without making copies? You can do that by saving the document online in your OneDrive or in your organization’s Office 365 site. This is sometimes referred to as “coauthoring”. See the link under See also below to learn more. Run Document Inspector before you shareBefore you share the final version of your document, it’s a good idea to run Document Inspector. This tool checks for tracked changes and comments, hidden text, personal names in properties, and other information you might not want to share widely. To run Document Inspector, click File > Info > Check for Issues > Inspect Document.Work with word counts in your documentShow the word countTo see the number of words in your document, look at the status bar at the lower left bottom of the Word window. Find word count statisticsClick on the word count in the status bar to see the number of characters, lines, and paragraphs in your document. Insert the word count in your documentClick in your document where you want the word count to appear.Click Insert > Quick Parts > Field.In the Field names list, click NumWords, and then click OK.To update the word count, right-click the number, and then choose Update Field. ................
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