MOVING THE CURSOR:



MOVING THE CURSOR:

Arrow keys

Mouse

Home (beginning of the line) & CTRL-Home (beginning of the document)

End (end of the line) & CTRL-End (end of the document)

VIEWS: (View menu OR on left of bottom scroll bar)

□ Normal = all purpose view for typing

• Online = creates sidebar to shortcut navigation through document

□ Page Layout = puts vertical ruler on left margin

• Outline = makes it easier to modify the structure of an outline

• Print Preview = lets you see arrangement of full page (adjust % to see more or fewer pages)

CORRECT ERRORS:

Delete a Single Character:

Position pointer to right of the error and press the Back Space key

Position pointer to left of the error and press the Delete key

Delete Larger Amounts of Text:

Position the pointer at the edge of the text you wish to delete. Click and drag the mouse (holding down the left mouse button) to highlight the information. Release mouse button and press Delete

Tips for Selecting Text:

1. Press & hold the Shift key while pushing the right or left arrow keys to highlight text

2. To select 1 word, double click inside the word

3. To select a paragraph, triple click inside the paragraph

Overstrike:

Position the pointer at the edge of the text you wish to delete. Click and drag the mouse (holding down the left mouse button) to highlight the information. Release mouse button and begin to type the new information

Insert:

Position pointer to the right of where you wish to insert text and begin typing the new information

Insert new lines

Position pointer where you want to insert the new lines and press the Enter key

Insert vs. Replace Cursor: (press the Insert key to change from one to the other)

• The Replace Cursor causes text to the right of the cursor to disappear (be replaced) as you type

• The Insert Cursor causes text to the right of the cursor to move over as you type

Undo:

Under the Edit menu select Undo immediately after an incorrect keystroke

Place arrow on the left curved arrow in the shortcut menu and click left mouse button

Spell Check: (red squiggle underline)

• Click on ABC Check icon OR right click on red squiggle, underlined word

• Select the change to be made, add word to dictionary, or ignore

Grammar Check: (green squiggle underline)

• Click on ABC Check icon OR right click on green squiggle, underlined word

• Select the change to be made or ignore

Thesaurus:

Highlight or click in the word you would like to change

Tools menu ( Language ( Thesaurus

Highlight the new word ( Replace

Change Case:

• Format Menu ( Change Case (Sentence Case, Lower Case, Upper Case, Title Case, Toggle Case)

Find & Replace: (find a word or phrase in a document --- replace it with a different word or phrase)

• Edit menu ( Find ( type the word or phrase to be found

• Click the Replace tab ( type the word or phrase you want to use instead

• Can choose to Replace, incident by incident, or Replace All

FORMAT TEXT – change the way words look

Make changes using the Format Toolbar or use the Format menu ( Font

Font: (design of the lettering)

Print Size: (select from the preset numbers or type in a size number)

Print Style: (bold, italic, underline)

Print Color:

Click on the down arrow to the right of the capital “A” on the toolbar and select the desired color

Drop Cap:

• Format Menu ( Drop Cap ( select the desired position ( Click OK

Borders & Shading:

Format Menu ( Borders & Shading

Apply to paragraphs or the entire page (can alter color, widths, & styles)

Highlighter:

• Drag a highlight over words to be highlighted

• Click the down arrow to the right of the Highlighter button on the Toolbar & select the color

Style: (several formats all at once)

• Click down arrow to right of NORMAL in Format toolbar ( select desired Style

• Can create your own style: format text as you desire(highlight formatted text(click in Style box(type a

word to describe your style (make sure it is not a term already used)

SPACING OPTIONS

Line Spacing: (single, double, etc.)

Format menu ( Paragraph ( Line Spacing

Alignment:

Options are left, center, right and justified (lined up on both the left & right margins)

Columns:

Columns can be applied to an entire page or to a selected portion of text within a page

Highlight the text to be placed in columns ( click the Columns button of the Toolbar

Select the number of columns desired (1-4) or hold down the left mouse button & drag to get more

Indent:

Highlight information to be indented

Use the 2 Toolbar buttons (to the right of the Bullet button) to decrease and increase the margin

MOVE TEXT

Copy Text and Paste

Highlight desired block of text to be copied

Edit menu ( Copy (CTRL-C) (right click on highlighted text & left click on Copy)

Place cursor where you want the information placed

Edit menu ( Paste (CTRL-V) (right click on highlighted text & left click on Paste)

Cut Text and Paste

Highlight desired block of text to be cut

Edit menu ( Cut (CTRL-X) (right click on highlighted text & left click on Cut)

Place cursor where you want the information placed

Edit menu ( Paste (CTRL-V) (right click on highlighted text & left click on Paste)

PAGE SETUP

Margins: (Changes the edges of the printed page)

File menu ( Page Setup ( Margins

Use the spin boxes to increase or decrease the margins

Select OK

Page Orientation: (Portrait = 8.5 wide x 11 tall & Landscape = 11 wide x 8.5 tall )

File menu ( Page Setup ( Paper Size tab

Select desired orientation and click on OK

Paper Size:

• File menu ( Page Setup ( Paper Size tab

• Use Paper Size drop down box to select OR use width & height spin boxes

Headers & Footers:

View menu ( Header and Footer

Header appears at top of page; Footer at the bottom

Type information you wish to appear on every page

Use the Format toolbar to justify & adjust font

The options: page #, # of pages, format page #, date, time, page setup, show/hide document, switch between header & footer, show previous, show next, & close (returns to the main working area )

GRAPHICS

Inserting a Picture:

Position the cursor where the graphic is to be placed

Insert menu ( Picture ( Clip Art (add a photo – select From File & direct the computer to the file location)

Select a category to search OR use the Find function & enter a keyword--- click on graphic--- Insert

Resize a Picture:

Left click the mouse on the picture to select it

A frame appears around the picture with gripper handles (boxes) on the corners & sides

Position mouse pointer on a corner gripper handle & drag to be a different size

To distort the picture, drag from one of the side gripper handles

Alter a Picture:

• Select the picture & use the Picture Toolbar icons

• Control the picture contrast & brightness

• Crop away part of the picture, draw a border around the picture, & control the way text wraps around

Delete a Picture:

Select the picture by placing the mouse pointer on the graphic and left click

A frame will appear around the picture with gripper handles

Press the Delete key OR right click on the graphic & then left click on Cut (puts it on the clipboard)

WORDART

Insert Menu ( Picture ( WordArt

Select desired Style

Type the words to be turned into WordArt

The WordArt toolbar enables the following alterations:

Insert another WordArt object, Edit the existing text, WordArt Gallery to change styles, Format Painter to change colors & wrapping options, Abc to change WordArt shape, Rotation button to rotate the WordArt box, WordArt same letter heights, WordArt vertical text tool, WordArt alignment button, & character spacing tool

WordArt can be resized and moved after it has been created

TABLES

Table Menu ( Insert Table ( Determine the number of rows & columns by dragging the mouse

Resize columns & rows ( position pointer to a line, click & drag when you see an Adjust cursor

Navigate the table using the Tab key to move forward and Shift-Tab to move backward

Text can be formatted using the Format toolbar

Format grid lines with Tables & Borders Toolbar: erase lines, change the type/weight/color of border lines, shade cells, merge/split cells, vertically align text, distribute rows & columns evenly, change text direction, sort data, auto sum columns of data

Add/Delete Rows – click in row below where you want to add/delete the row, Table menu ( Insert/Delete Rows

TAB STOPS

Format menu ( Tabs

Set each Stop Position using the ruler measurements

Select the Alignment

Select the desired Leader style

Click on Set after each Stop Position has been selected and OK after all stops have been set

BULLETS

• To start a bulleted or numbered list, click the Numbering or Bullets button on the Toolbar & begin typing

• Turn existing text into a list (select the text ( click the Numbering or Bullets button on the Toolbar

• Change the bullet style:

1. Format menu ( Bullets & Numbering ( choose from bulleted, numbered, & outline numbered options

2. Customize button from the Bullets & Numbering dialog box to select a different font & then the character

• Change position of bullets:

1. Right click on the bullet or number and choose Increase Indent or Decrease Indent OR

2. Use Customize button on Bullets & Numbering dialog box and use spin boxes to set location OR

3. Click and drag the indent markers on the ruler at the top of the screen

AUTOSHAPES

• Select from the Drawing Toolbar

• Click & drag to draw shape (hold down Shift to maintain proportion)

• OR click on the workspace to have shape automatically drawn

• Autoshapes can be resized, moved, rotated, and filled with color /patterns/photos

• To add text to an autoshape, right click the shape, and left click on Add Text

SAVE A FILE (Save vs. Save As)

Save a New File:

File ( Save As ( select the desired drive in the “Save In” box (3 ½” floppy, My Documents – computer’s hard drive, network drive, etc.)

Type the name of your document ( Click Save

Save an Existing File: Save often while you are working!

Once you have created & saved a file, simply click the Diskette button on the toolbar to re-save the file

PRINT

File menu ( Print (

Select page range, # of copies, the printer (if you have a choice), collate or not, & then click on OK

OR To print the entire document, select the Printer shortcut button on the Toolbar

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