Special Education Reporting (SER) System User Guide

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Special Education Reporting (SER)

System User Guide

2020-21 Version 1.2

Last Revision: February 2021

Dr. Cade Brumley State Superintendent of Education

LOUISIANA DEPARTMENT OF EDUCATION

1.877.453.2721



State Board of Elementary and Secondary Education

Ms. Sandy Holloway President 3rd BESE District

Mr. Tony Davis Vice President 4th BESE District

Ms. Kira Orange Jones Secretary-Treasurer 2nd BESE District

Shan Davis Executive Director

Mr. James D. Garvey, Jr. 1st BESE District

Ms. Ashley Ellis 5th BESE District

For further information, contact: E-mail: Bernetta.Sims@

Louisiana Department of Education P.O. Box 94064

Baton Rouge, LA 70804-9064 E-mail: Bernetta.Sims@

Mr. Ronnie Morris 6th BESE District

Dr. Holly Boffy 7th BESE District

Mr. Preston Castille 8th BESE District

Mr. Thomas Roque Member-at-Large

Dr. Belinda Davis Member-at-Large

Ms. Doris Voitier Member-at-Large

The mission of the Louisiana Department of Education (LDOE) is to ensure equal

access to education and to promote equal excellence throughout the state. The LDOE is committed to providing Equal Employment Opportunities and is committed to ensuring that all of its programs and facilities are accessible to all members of the public. The LDOE does not discriminate on the basis of age, color, disability, national origin, race, religion, sex, or genetic information. Inquiries concerning the LDOE's compliance with Title IX and other civil rights laws may be directed to the Attorney, LDOE, Office of the General Counsel, P.O. Box 94064, Baton Rouge, LA 70804-9064; 877.453.2721 or customerservice@. Information about the federal civil rights laws that apply to the LDOE and other educational institutions is available on the website for the Office of Civil Rights, USDOE, at .

Web-only document.

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Table of Contents

SYSTEM OVERVIEW............................................................................................................................... 8 LDOE APPLICATION SYSTEMS ACCESS AND SECURITY........................................................................ 10

DATA SECURITY ............................................................................................................................... 10 SECURITY COORDINATOR................................................................................................................ 10 USER ACCESS AND AUTHORIZATION............................................................................................... 10

User IDs and Password Standards: .............................................................................................. 11 Resetting a Password Using the Password Reset System (PRS):................................................. 11 MINIMUM COMPUTER SYSTEM REQUIREMENTS: ......................................................................... 11 Internet Explorer (IE) Options: .................................................................................................... 12 Internet Explorer (IE) Compatibility View:................................................................................... 12 LDOE LOGIN SCREEN: ...................................................................................................................... 13 System Support Page: ..................................................................................................................... 14 LDOE SER LOGIN SCREEN: ................................................................................................................... 15 SYSTEM FEATURES .............................................................................................................................. 16 SER Homepage .................................................................................................................................... 16 Date Pop-Up .................................................................................................................................... 16 Common Page Features .................................................................................................................. 17 Save ................................................................................................................................................. 18 Errors/Data Validation .................................................................................................................... 18 Close ................................................................................................................................................ 19 Cancel .............................................................................................................................................. 19 Delete .............................................................................................................................................. 20 Record Information ......................................................................................................................... 20 Read Only Access............................................................................................................................. 21 Leaving Pages without Saving Modified Data ................................................................................. 21 Student Search ................................................................................................................................ 22 Regular Student Search ................................................................................................................... 23 Advanced Student Search ............................................................................................................... 24 Recent Students .............................................................................................................................. 25 Student Tab ..................................................................................................................................... 26 Student Quick Search ...................................................................................................................... 26 Student Options Area...................................................................................................................... 28

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Student Profile................................................................................................................................. 29 Assigning a State ID ......................................................................................................................... 30 Updating a State ID ......................................................................................................................... 32 View Attachments ........................................................................................................................... 32 New Student.................................................................................................................................... 33 Duplicate Students .......................................................................................................................... 36 Parent Guardian .............................................................................................................................. 36 Jurisdiction ...................................................................................................................................... 37 Jurisdiction History .......................................................................................................................... 37 Jurisdiction Add/Edit ....................................................................................................................... 38 Changing Sites ................................................................................................................................. 40 Special Education Activity ............................................................................................................... 42 Special Education Activity Edit ........................................................................................................ 42 Closing Jurisdiction when No Special Education Activity Records Exist: ........................................ 44 Pre-Referral Activities ..................................................................................................................... 45 Pre-Referral Activity Add/Edit ......................................................................................................... 46 Pre-Referral Reason Codes.............................................................................................................. 48 Screening ......................................................................................................................................... 48 Screening Add.................................................................................................................................. 49 Screening Edit.................................................................................................................................. 50 Evaluation........................................................................................................................................ 51 Add/Edit Initial Evaluation .............................................................................................................. 52 Identify Evaluation Coordinator...................................................................................................... 53 Evaluation Exceptionality ................................................................................................................ 54 Evaluation Exceptionality Add/Edit................................................................................................. 54 Exceptionality Detail Codes............................................................................................................. 55 Add Multiple Exceptionality Detail Codes....................................................................................... 57 Extension Codes .............................................................................................................................. 57 Participant Codes ............................................................................................................................ 58 Add Multiple Participant Codes ...................................................................................................... 58 Medical Diagnosis Code .................................................................................................................. 59 Add Multiple Medical Diagnosis Code ............................................................................................ 59 Add/Edit Re-Evaluation ................................................................................................................... 60

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Evaluation Exceptionality ................................................................................................................ 61 Evaluation Exceptionality Add/Edit................................................................................................. 62 Add Multiple Exceptionality Detail Codes....................................................................................... 64 Extension Codes .............................................................................................................................. 64 Participant Codes ............................................................................................................................ 65 Add Multiple Participant Codes ...................................................................................................... 65 Medical Diagnosis Code .................................................................................................................. 66 Add Multiple Medical Diagnosis Code ............................................................................................ 66 Add/Edit Triennial Reevaluation Waivers ....................................................................................... 67 Guidelines for Triennial Waivers: .................................................................................................... 68 Evaluation Results ........................................................................................................................... 69 IEP.................................................................................................................................................... 71 Services Plan (Private) ..................................................................................................................... 73 Services Plan.................................................................................................................................... 74 Service ............................................................................................................................................. 75 Service Add/Edit .............................................................................................................................. 75 Special Education Instruction.......................................................................................................... 76 Service Providers ............................................................................................................................. 77 Service Providers Add/Edit.............................................................................................................. 78 Person with IEP Authority ............................................................................................................... 79 ESY ................................................................................................................................................... 79 ESY Add/Edit.................................................................................................................................... 80 ESY Progress Report ........................................................................................................................ 82 ESY Service....................................................................................................................................... 83 Post School Transition ..................................................................................................................... 85 Post School Transition Add/Edit...................................................................................................... 86 Recreation Codes ............................................................................................................................ 88 Add Multiple Recreation Codes ...................................................................................................... 89 Agency Codes .................................................................................................................................. 89 Add Multiple Agency Codes ............................................................................................................ 90 Individualized Family Service Plan (IFSP) Development ................................................................. 91 IFSP Development Add Edit............................................................................................................. 91 IFSP Services .................................................................................................................................... 92

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