SOUTHERN AFRICAN VEHICLE RENTING AND LEASING …



SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION

SAVRALA ANNUAL GENERAL MEETING

MINUTES OF THE 35th ANNUAL GENERAL MEETING

OF MEMBERS OF

THE SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION

HELD AT THE JOHANNESBURG COUNTRY CLUB, NAPIER ROAD, AUCKLAND PARK

ON FRIDAY, 20 OCTOBER 2006 AT 11h45

PRESENT :

Ms S Camera Man Financial Services (Pty) Ltd (President)

Mr J Broadway ABSA Vehicle Management Solutions

Mr V Pillay ABSA Vehicle Management Solutions

Mr T Jenkins AVIS Fleet Services (Pty) Ltd

Mr L Smith AVIS Rent a Car (Pty) Ltd

Mr U Paro BMW SA

Mr E Burger Budget Rent a Car

Mr J van Niekerk Contract Lease Management (Pty) Ltd

Mr A Groenewald Contract Lease Management (Pty) Ltd

Mr J Kruger Daimlerchrysler SA (Pty) Ltd

Mr M van der Colf Debis Fleet Management (Pty) Ltd

Mr G Corbett Europcar Southern Africa

Ms M Hopgood General Motors South Africa

Mr T Jones General Motors South Africa

Mr G Tindall Hertz Rent a Car

Mr J Odes Hertz Rent a Car

Ms C Prinsloo Hertz Rent a Car

Mr M Lydall Imperial Car Rental (Pty) Ltd

Mr J Parkin Imperial Fleet Services (Pty) Ltd t/a Incorp Div

Mr S Visagie Lyceum College

Mr B Corcoran McCarthy Fleet Services

Mr W Henning McCarthy Fleet Services

Ms C Terbruggen National Rent a Car

Ms L Kotze Nedfleet

Mr A Jeffrey Nissan South Africa (Pty) Ltd

Ms R Tolken Nissan South Africa (Pty) Ltd

Mr D Robilliard Nissan South Africa (Pty) Ltd

Mr A Penderis Pender Car Rental CC

Ms L Botha Renault South Africa

Ms M Pretorius Renault South Africa

Mr R Marchington Standard Bank Fleet

Mr T Shawe Top Notch Car Rental CC

Mr C Rheeder Toyota

Mr P Pauwen U Drive Car and Van Rental (Pty) Ltd

Mr M Yeomans Viamax

Ms S Kruger Viamax

Mr N Pillay Volkswagen South Africa (Pty) Ltd

Mr R Bokaba Volkswagen South Africa (Pty) Ltd

Mr P Smallman Volkswagen South Africa (Pty) Ltd

Mr R Richards Wesbank

Ms V van den Bergh Rental General Manager

Mr F Quinn Leasing General Manager

APOLOGIES :

Mr W Duvenage Avis Rent a Car (Pty) Ltd

Mr K Rankin Avis Rent a Car (Pty) Ltd

Ms A Shackleford Europcar Southern Africa

Ms D Jones Imperial Car Rental (Pty) Ltd

Ms J Edwards Renault South Africa

Mr C Camera Renault South Africa

Mr S Herson U Drive Car & Van Rental (Pty) Ltd

Mr B Barritt National

Mr A Coward Budget Car Rental

Mr M Price Imperial Fleet

Ms P Scrooby Budget Rent a Car

Mr J Dineen Kempston

Mr R Marchington Standard Bank

Mr P Demarigny Standard Bank

Mr S Grimsby Hertz

Mr L Eicker Fleet Africa

Ms A Homan Hyundai

Mr C Else Avis Fleet

Ms J Carr Imperial Fleet

Mr L Savage Avis Fleet

Mr T Donelly Debis

Mr K Naidoo Nedfleet

Mr M Pandaram Nissan

Ms E Ellis Nissan

Mr C Schell Nissan

Mr L Hillary Nissan

Mr D Nolte Nissan

BY INVITATION:

Mr W Fletcher Alchemy Financial Management (Pty) Limited

Mr C Hart ABSA

The Chairman welcomed all members present to the meeting. He then declared the proceedings in session.

| |Action |

|1. NOTICE OF THE MEETING | |

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|The notice convening the meeting was taken as read. | |

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|2. CONFIRMATION OF MINUTES | |

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|The minutes of the previous Annual General Meeting of the Association held on Friday, 28 October 2005 (copies of which | |

|having been previously circulated) were accepted and signed by the Chairman as a true reflection of the proceedings. | |

|3. MATTERS ARISING FROM PREVIOUS MINUTES | |

| | |

|There were no matters arising from previous minutes. | |

|SECTIONAL CHAIRMAN’S REPORT | |

| | |

|The sectional reports, having been read at the Sectional Meetings, were not repeated and copies of these reports would | |

|be attached to the minutes of the meeting sent out as well as be available on the website. | |

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|PRESIDENT’S REPORT | |

| | |

|Sherl Camera addressed the meeting and read out the President’s Report, a copy of which would be sent out with the | |

|minutes and also be available on the web site. As no matters arose from the report, the request that this report be | |

|adopted was ratified by the meeting. | |

|FUNDRAISING INITIATIVE | |

| | |

|Karen Moss, the founder of STEPS, briefly thanked the members of SAVRALA for the donation it had received through the | |

|holding of a Golf Day and gave a brief presentation as to how the donation had enabled STEPS to promote its objectives.| |

|FINANCIAL MATTERS | |

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|Sherl Camera called upon Warren Fletcher of Alchemy to report on the financial position of the Association. | |

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|7.1 Financial Statements | |

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|Warren Fletcher from Alchemy gave members a brief overview of the financial position of the Association, with the use | |

|of an abridged Income Statement and Balance Sheet, indicating to members that the Association had made a deficit of R63| |

|000 against the budgeted amount of R47 000 and that the difference of R16 000 could be attributed to numerous small | |

|excesses rather than any one particular item. Members were also advised that the Association had cash reserves of R637 | |

|000 as at the Financial Year End and which had increased to almost R900 000 as at the date of the meeting. |For Info |

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|Warren Fletcher invited questions from the floor in respect of the items as detailed in the abridged Income Statement | |

|and Balance Sheet and as non were forthcoming, asked that the Financial Statements of the Association for the period | |

|ending 30 June 2006, be accepted and that Sherl Camera, in her capacity as President, be authorised to sign the | |

|Financial Statements on behalf of the Association. The meeting agreed to this request. | |

| | |

|Again using a visual aid, Warren Fletcher discussed with members the make-up of the 2007 budget which again indicated a| |

|deficit, which was in line with the non-profit objectives of the Association, of R117 000, R100 000 of which was the |For Info |

|allocation to further continue with the education initiative in association with Lyceum College. As there were again no| |

|questions from members, Warren Fletcher requested that the budget be adopted and this was accepted by the meeting. | |

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|7.2 Appointment of Auditors | |

| | |

|Sherl Camera asked that members consider the re-appointment of the auditors whose name had changed to TJ Smith & |For Info |

|Associates Inc, commenting that the NEC had already given their tacit approval.The decision to re-appoint the current | |

|Auditors was ratified by the meeting. | |

| | |

|7.3 Appointment of Secretary | |

| | |

|Sherl Camera asked that members consider the re-appointment of Alchemy Financial Services Incorporated as Secretary, | |

|commenting that the NEC had, once again, given their tacit approval and the decision to re-appoint the current | |

|Secretary was ratified by the meeting. | |

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| |For Info |

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| |For Info |

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|7.4 Secretarial and Accounting Fee | |

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|Sherl Camera proposed that the increase of 7,5% in regard to the Secretarial and Accounting Fees be approved. The | |

|increase, as proposed, was ratified by the meeting. |For Info |

| Membership | |

| | |

|Sherl Camera advised those members present that Dimela Car Rental, Amasondo Fleet Services and Honda had joined the | |

|Association and that Barloworld Fleet Marketing and A&N Vehicle Security CC were no longer part thereof. | |

| |For Info |

|MANUFACTURER OF THE YEAR | |

| | |

|Sherl Camera gave a brief overview of the proceedings that were to be held later that evening in respect of the | |

|Manufacturer of the Year Awards and requested that members try to be at Gallagher Estate by 7pm in order not to delay |ALL |

|the event. | |

|PROJECTS FOR 2005/2006 | |

| | |

|Sherl Camera commented that majority of the projects had been detailed in the President’s Report and that the | |

|continuation and/or initiation of these projects would be for the newly appointed NEC to deal with. | |

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|ELECTION OF OFFICE BEARERS | |

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|Before calling on Warren Fletcher of Alchemy to advise members as to the voting process for the appointment of | |

|President and Vice President of the Association, Sherl Camera advised members of the newly elected sectional | |

|vice-chairpersons and offered her congratulations to those that had been elected being : | |

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|Rental Section | |

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|Martin Lydall – Chairman | |

|Lance Smith – Vice Chairman | |

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|Leasing and Fleet Management | |

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|Byron Corcoran – Chairman | |

|Keri Kirsten – Vice Chairman | |

| | |

|Warren Fletcher of Alchemy reminded members that they were entitled to 1 vote per nomination and that the process of | |

|election would be carried out on the same basis as was done at the sectional meetings. Nominations received for | |

|President would be noted and once it was confirmed that the nominees were prepared to stand, members would be called | |

|upon to cast their vote. Once the results had been declared, the process would be repeated to determine the election of| |

|the Vice-President. | |

| | |

|Nominations for President were noted and due to all other nominees choosing not to stand, Paul Pauwen was elected as | |

|President of the Association by unanimous vote. With regard to the appointment of the Vice-President, all other | |

|nominees again chose not to stand, and Osmon Arbee was thus elected as the Vide-President of the Association. | |

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|ANY OTHER BUSINESS | |

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|Thanks to Sherl Camera | |

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|Paul Pauwen thanked Sherl Camera for her presidency of the Association over the last two years. | |

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|11.2 Guest Speaker | |

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|John Broadway was called upon to introduce Chris Hart from ABSA, who was to be the guest speaker. | |

There being no further business to discuss, the meeting terminated with a vote of thanks to the Chair.

DATE : ___________________________ CHAIRMAN : __________________________

PLACE : __________________________

Ref : SAVRALA /Minutes – AGM 20 October 2006

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