SOUTHERN AFRICAN VEHICLE RENTING AND LEASING …
SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION
SAVRALA ANNUAL GENERAL MEETING
MINUTES OF THE 35th ANNUAL GENERAL MEETING
OF MEMBERS OF
THE SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION
HELD AT THE JOHANNESBURG COUNTRY CLUB, NAPIER ROAD, AUCKLAND PARK
ON FRIDAY, 20 OCTOBER 2006 AT 11h45
PRESENT :
Ms S Camera Man Financial Services (Pty) Ltd (President)
Mr J Broadway ABSA Vehicle Management Solutions
Mr V Pillay ABSA Vehicle Management Solutions
Mr T Jenkins AVIS Fleet Services (Pty) Ltd
Mr L Smith AVIS Rent a Car (Pty) Ltd
Mr U Paro BMW SA
Mr E Burger Budget Rent a Car
Mr J van Niekerk Contract Lease Management (Pty) Ltd
Mr A Groenewald Contract Lease Management (Pty) Ltd
Mr J Kruger Daimlerchrysler SA (Pty) Ltd
Mr M van der Colf Debis Fleet Management (Pty) Ltd
Mr G Corbett Europcar Southern Africa
Ms M Hopgood General Motors South Africa
Mr T Jones General Motors South Africa
Mr G Tindall Hertz Rent a Car
Mr J Odes Hertz Rent a Car
Ms C Prinsloo Hertz Rent a Car
Mr M Lydall Imperial Car Rental (Pty) Ltd
Mr J Parkin Imperial Fleet Services (Pty) Ltd t/a Incorp Div
Mr S Visagie Lyceum College
Mr B Corcoran McCarthy Fleet Services
Mr W Henning McCarthy Fleet Services
Ms C Terbruggen National Rent a Car
Ms L Kotze Nedfleet
Mr A Jeffrey Nissan South Africa (Pty) Ltd
Ms R Tolken Nissan South Africa (Pty) Ltd
Mr D Robilliard Nissan South Africa (Pty) Ltd
Mr A Penderis Pender Car Rental CC
Ms L Botha Renault South Africa
Ms M Pretorius Renault South Africa
Mr R Marchington Standard Bank Fleet
Mr T Shawe Top Notch Car Rental CC
Mr C Rheeder Toyota
Mr P Pauwen U Drive Car and Van Rental (Pty) Ltd
Mr M Yeomans Viamax
Ms S Kruger Viamax
Mr N Pillay Volkswagen South Africa (Pty) Ltd
Mr R Bokaba Volkswagen South Africa (Pty) Ltd
Mr P Smallman Volkswagen South Africa (Pty) Ltd
Mr R Richards Wesbank
Ms V van den Bergh Rental General Manager
Mr F Quinn Leasing General Manager
APOLOGIES :
Mr W Duvenage Avis Rent a Car (Pty) Ltd
Mr K Rankin Avis Rent a Car (Pty) Ltd
Ms A Shackleford Europcar Southern Africa
Ms D Jones Imperial Car Rental (Pty) Ltd
Ms J Edwards Renault South Africa
Mr C Camera Renault South Africa
Mr S Herson U Drive Car & Van Rental (Pty) Ltd
Mr B Barritt National
Mr A Coward Budget Car Rental
Mr M Price Imperial Fleet
Ms P Scrooby Budget Rent a Car
Mr J Dineen Kempston
Mr R Marchington Standard Bank
Mr P Demarigny Standard Bank
Mr S Grimsby Hertz
Mr L Eicker Fleet Africa
Ms A Homan Hyundai
Mr C Else Avis Fleet
Ms J Carr Imperial Fleet
Mr L Savage Avis Fleet
Mr T Donelly Debis
Mr K Naidoo Nedfleet
Mr M Pandaram Nissan
Ms E Ellis Nissan
Mr C Schell Nissan
Mr L Hillary Nissan
Mr D Nolte Nissan
BY INVITATION:
Mr W Fletcher Alchemy Financial Management (Pty) Limited
Mr C Hart ABSA
The Chairman welcomed all members present to the meeting. He then declared the proceedings in session.
| |Action |
|1. NOTICE OF THE MEETING | |
| | |
|The notice convening the meeting was taken as read. | |
| | |
|2. CONFIRMATION OF MINUTES | |
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|The minutes of the previous Annual General Meeting of the Association held on Friday, 28 October 2005 (copies of which | |
|having been previously circulated) were accepted and signed by the Chairman as a true reflection of the proceedings. | |
|3. MATTERS ARISING FROM PREVIOUS MINUTES | |
| | |
|There were no matters arising from previous minutes. | |
|SECTIONAL CHAIRMAN’S REPORT | |
| | |
|The sectional reports, having been read at the Sectional Meetings, were not repeated and copies of these reports would | |
|be attached to the minutes of the meeting sent out as well as be available on the website. | |
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|PRESIDENT’S REPORT | |
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|Sherl Camera addressed the meeting and read out the President’s Report, a copy of which would be sent out with the | |
|minutes and also be available on the web site. As no matters arose from the report, the request that this report be | |
|adopted was ratified by the meeting. | |
|FUNDRAISING INITIATIVE | |
| | |
|Karen Moss, the founder of STEPS, briefly thanked the members of SAVRALA for the donation it had received through the | |
|holding of a Golf Day and gave a brief presentation as to how the donation had enabled STEPS to promote its objectives.| |
|FINANCIAL MATTERS | |
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|Sherl Camera called upon Warren Fletcher of Alchemy to report on the financial position of the Association. | |
| | |
|7.1 Financial Statements | |
| | |
|Warren Fletcher from Alchemy gave members a brief overview of the financial position of the Association, with the use | |
|of an abridged Income Statement and Balance Sheet, indicating to members that the Association had made a deficit of R63| |
|000 against the budgeted amount of R47 000 and that the difference of R16 000 could be attributed to numerous small | |
|excesses rather than any one particular item. Members were also advised that the Association had cash reserves of R637 | |
|000 as at the Financial Year End and which had increased to almost R900 000 as at the date of the meeting. |For Info |
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|Warren Fletcher invited questions from the floor in respect of the items as detailed in the abridged Income Statement | |
|and Balance Sheet and as non were forthcoming, asked that the Financial Statements of the Association for the period | |
|ending 30 June 2006, be accepted and that Sherl Camera, in her capacity as President, be authorised to sign the | |
|Financial Statements on behalf of the Association. The meeting agreed to this request. | |
| | |
|Again using a visual aid, Warren Fletcher discussed with members the make-up of the 2007 budget which again indicated a| |
|deficit, which was in line with the non-profit objectives of the Association, of R117 000, R100 000 of which was the |For Info |
|allocation to further continue with the education initiative in association with Lyceum College. As there were again no| |
|questions from members, Warren Fletcher requested that the budget be adopted and this was accepted by the meeting. | |
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|7.2 Appointment of Auditors | |
| | |
|Sherl Camera asked that members consider the re-appointment of the auditors whose name had changed to TJ Smith & |For Info |
|Associates Inc, commenting that the NEC had already given their tacit approval.The decision to re-appoint the current | |
|Auditors was ratified by the meeting. | |
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|7.3 Appointment of Secretary | |
| | |
|Sherl Camera asked that members consider the re-appointment of Alchemy Financial Services Incorporated as Secretary, | |
|commenting that the NEC had, once again, given their tacit approval and the decision to re-appoint the current | |
|Secretary was ratified by the meeting. | |
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|7.4 Secretarial and Accounting Fee | |
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|Sherl Camera proposed that the increase of 7,5% in regard to the Secretarial and Accounting Fees be approved. The | |
|increase, as proposed, was ratified by the meeting. |For Info |
| Membership | |
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|Sherl Camera advised those members present that Dimela Car Rental, Amasondo Fleet Services and Honda had joined the | |
|Association and that Barloworld Fleet Marketing and A&N Vehicle Security CC were no longer part thereof. | |
| |For Info |
|MANUFACTURER OF THE YEAR | |
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|Sherl Camera gave a brief overview of the proceedings that were to be held later that evening in respect of the | |
|Manufacturer of the Year Awards and requested that members try to be at Gallagher Estate by 7pm in order not to delay |ALL |
|the event. | |
|PROJECTS FOR 2005/2006 | |
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|Sherl Camera commented that majority of the projects had been detailed in the President’s Report and that the | |
|continuation and/or initiation of these projects would be for the newly appointed NEC to deal with. | |
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|ELECTION OF OFFICE BEARERS | |
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|Before calling on Warren Fletcher of Alchemy to advise members as to the voting process for the appointment of | |
|President and Vice President of the Association, Sherl Camera advised members of the newly elected sectional | |
|vice-chairpersons and offered her congratulations to those that had been elected being : | |
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|Rental Section | |
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|Martin Lydall – Chairman | |
|Lance Smith – Vice Chairman | |
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|Leasing and Fleet Management | |
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|Byron Corcoran – Chairman | |
|Keri Kirsten – Vice Chairman | |
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|Warren Fletcher of Alchemy reminded members that they were entitled to 1 vote per nomination and that the process of | |
|election would be carried out on the same basis as was done at the sectional meetings. Nominations received for | |
|President would be noted and once it was confirmed that the nominees were prepared to stand, members would be called | |
|upon to cast their vote. Once the results had been declared, the process would be repeated to determine the election of| |
|the Vice-President. | |
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|Nominations for President were noted and due to all other nominees choosing not to stand, Paul Pauwen was elected as | |
|President of the Association by unanimous vote. With regard to the appointment of the Vice-President, all other | |
|nominees again chose not to stand, and Osmon Arbee was thus elected as the Vide-President of the Association. | |
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|ANY OTHER BUSINESS | |
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|Thanks to Sherl Camera | |
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|Paul Pauwen thanked Sherl Camera for her presidency of the Association over the last two years. | |
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|11.2 Guest Speaker | |
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|John Broadway was called upon to introduce Chris Hart from ABSA, who was to be the guest speaker. | |
There being no further business to discuss, the meeting terminated with a vote of thanks to the Chair.
DATE : ___________________________ CHAIRMAN : __________________________
PLACE : __________________________
Ref : SAVRALA /Minutes – AGM 20 October 2006
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