New Hire and Internal Promotions Announcement Guidelines Policy

New Hire and Internal Promotions Announcement Guidelines Policy 6.036.2

Effective Date: Last Revision Date: Department/Office:

December 3, 2021 December 10, 2007 Office of Human Resources

Purpose

The Office of Human Resources is responsible for the employment process for all employees of SOWELA Technical Community College. The purpose of this policy is to promote a welcoming atmosphere for all new hires upon their employment with SOWELA; announce those who have been transferred or promoted from within the College; and ensure communication is happening throughout the Main Campus and Instructional Sites.

Scope and Applicability

This policy applies to all permanent full-time and part-time positions of the College, unless exempted by the Chancellor.

Policy Details

1. All announcements for full-time and part-time hires should be sent out via email to all employees within the first two weeks of the new hire's employment date.

2. Communication for internal transfers or promotions should be sent out via email to all employees within the first two weeks of the transfer/promotion date.

3. The emails should come from the Office of Human Resources. 4. All e-mailed announcements should include:

a. Name of new hire b. Major responsibilities c. Supervisor duties, if applicable d. Professional background e. Educational background f. Work contact information, including telephone number, e-mail address, and physical

location g. Supervisor's name

New Hire Announcement Sample

Use this sample as a template only. Paragraphs, word choices, etc. should reflect the writer's own communication style. However, the pertinent information should be included in the announcement.

Hello SOWELA Team:

I am pleased to announce that (First Name, Last Name) has accepted the position of (Position Title), effective (start date).

(Name) will be responsible for (list of major responsibilities). He/she will have the management responsibility for (department/staff supervised, if applicable).

(Name) graduated from (university name) in (city/state) with a degree in (major) and had a (graduate degree, if applicable) from (university name). Prior to accepting this position with SOWELA, he/she served as (at least two former positions held). (Name) brings experience and proven track record of success in the (department name or professional field) area, which will be invaluable in meeting the departmental goals and objectives.

I would like to thank all my colleagues who participated in the selection process. Their efforts are deeply appreciated.

I am confident that (name) will be an excellent match for this position and a strong asset to the team. (Name) will be reporting to (Supervisor's name) in the (department). (Name) will be in (building/room #) and can be reached at (work number) or (e-mail address). Please join me in welcoming him/her to (SOWELA/department).

Sincerely,

Name

Title

Neil Aspinwall

Feb 1, 2022

Approved by Chancellor: N__ei_l _As_p_i_nw__al_l_(F_e_b_1_,_20_2_2_1_0_:3_6_C_S_T_)__________________ Date: _______________________

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