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Boyd County Board of Education Regular Board Meeting

October 22, 2012 07:00PM

1226 Summit Road

Ashland, KY 41102

Attendance Taken at 7:19 PM:

Present Board Members:

Ms. Linda Day

Mr. Bob Green

Ms. Theresa Jackson

Ms. Tammy Pruitt

Mr. Randall Stapleton

1. Call Meeting to Order at 7:10 p.m.

2. Pledge to the United States Flag

3. Reading of the Board Goals

"All students will be active self-motivated life-long learners."

"All students will graduate and demonstrate the skills and the knowledge to support productive citizenship."

4. Adoption of the Agenda

Order #57- Motion Passed: passed with a motion by Ms. Tammy Pruitt and a second by Ms. Theresa Jackson.

Ms. Linda Day Yes

Mr. Bob Green Yes

Ms. Theresa Jackson Yes

Ms. Tammy Pruitt Yes

Mr. Randall Stapleton Yes

5. Student/Staff Presentations/Recognitions

Superintendent Osborne presented a certificate to Ms. Marilyn Serrano for winning $1000 in classroom supplies from OfficeMax in the "Adopt a Classroom" contest.

6. Request to Address Board Chair

7. Dialogue

• Review 2012 Fiscal Year Audit Report (Lori Dearfield from Kelley, Galloway & Company)

• Financial Report (D. Fleu)

• Certified Personnel Evaluations (B. Walter)

8. Reports/Communications

8.1. Safe Schools Report

8.2. Transportation Report

8.3. Maintenance Report

8.4. Student Attendance - Month

8.5. Policies and Procedures for Review

PERSONNEL: 03.1 Certified Personnel; 03.11 Hiring; 03.111 Medical Examination; 03.112 Certification and Records; 03.113 Equal Employment Opportunity; 03.114 Contract.

8.6. Follow-up

8.7. Board Member Follow-Up

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9. Action Items

9.1. Approve Change Order No.s 7-13, 28-22, and 28-23 for the new Boyd County High School

Order #58 - Motion Passed: Consider superintendent's recommendation to approve Change Order No.s 7-13, 28-22, and 28-23 for the new Boyd County High School, passed with a motion by Ms. Theresa Jackson and a second by Mr. Randall Stapleton.

Ms. Linda Day Yes

Mr. Bob Green Yes

Ms. Theresa Jackson Yes

Ms. Tammy Pruitt Yes

Mr. Randall Stapleton Yes

9.2. Approve to accept the 2012 Fiscal Year Audit Report

Order #59 - Motion Passed: Consider superintendent's recommendation to approve to accept the 2012 Fiscal Year Audit Report, passed with a motion by Mr. Randall Stapleton and a second by Ms. Linda Day.

Ms. Linda Day Yes

Mr. Bob Green Yes

Ms. Theresa Jackson Yes

Ms. Tammy Pruitt Yes

Mr. Randall Stapleton Yes

9.3. Approve to accept the fiscal year 2013 KETS offer of assistance in the amount of $31,898 (thirty-one thousand eight hundred ninety-eight dollars) from the School Facilities Construction Commission and escrow it for up to two (2) years

Order #60 - Motion Passed: Consider superintendent's recommendation to approve to accept the fiscal year 2013 KETS offer of assistance in the amount of $31,898 (thirty-one thousand eight hundred ninety-eight dollars) from the School Facilities Construction Commission and escrow it for up to two (2) years, passed with a motion by Mr. Randall Stapleton and a second by Ms. Tammy Pruitt.

Ms. Linda Day Yes

Mr. Bob Green Yes

Ms. Theresa Jackson Yes

Ms. Tammy Pruitt Yes

Mr. Randall Stapleton Yes

9.4. Approve the Boyd County School District Facilities Hearing Report held September 25, 2012 and the District Facility Plan for the Boyd County School District

Order #61 - Motion Passed: Consider superintendent's recommendation to approve the Boyd County School District Facilities Hearing Report held September 25, 2012 and the District Facility Plan for the Boyd County School District passed with a motion by Ms. Linda Day and a second by Mr. Randall Stapleton.

Ms. Linda Day Yes

Mr. Bob Green Yes

Ms. Theresa Jackson No

Ms. Tammy Pruitt Yes

Mr. Randall Stapleton Yes

9.5. Approve the school calendar for 2013-2014

Order #62 - Motion Passed: Consider superintendent's recommendation to approve the school calendar for 2013-2014 passed with a motion by Ms. Tammy Pruitt and a second by Mr. Randall Stapleton.

Ms. Linda Day Yes

Mr. Bob Green Yes

Ms. Theresa Jackson Yes

Ms. Tammy Pruitt Yes

Mr. Randall Stapleton Yes

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9.6. Approve Non-Resident Contracts for 2013-14 to/from the following districts: Ashland Independent, Carter Co., Elliott Co., Fairview Independent, Greenup Co., Lawrence Co., Raceland and Russell Independents. Boyd Co. Board will not charge/nor pay tuition for students to/from these districts.

Order #63 - Motion Passed: Consider superintendent's recommendation to approve Non-Resident Contracts for 2013-14 to/from the following districts: Ashland Independent, Carter Co., Elliott Co., Fairview Independent, Greenup Co., Lawrence Co., Raceland and Russell Independents. Boyd Co. Board will not charge/nor pay tuition for students to/from these districts. passed with a motion by Ms. Theresa Jackson and a second by Ms. Linda Day.

Ms. Linda Day Yes

Mr. Bob Green Yes

Ms. Theresa Jackson Yes

Ms. Tammy Pruitt Yes

Mr. Randall Stapleton Yes

9.7. Approve the tuition rate for 2013-2014 non-resident, non-contract students (in and out of state) as $6000.00 (six thousand dollars and no cents) per year to be paid upon enrollment each school year.

Order #64 - Motion Passed: Consider superintendent's recommendation to approve the tuition rate for 2013-2014 non-resident, non-contract students (in and out of state) as $6000.00 (six thousand dollars and no cents) per year to be paid upon enrollment each school year, passed with a motion by Mr. Randall Stapleton and a second by Ms. Tammy Pruitt.

Ms. Linda Day Yes

Mr. Bob Green Yes

Ms. Theresa Jackson Yes

Ms. Tammy Pruitt Yes

Mr. Randall Stapleton Yes

9.8. Approve the working school calendar for the 2014-2015 school year

Order #65 - Motion Passed: Consider superintendent's recommendation to approve the working school calendar for the 2014-2015 school year passed with a motion by Ms. Tammy Pruitt and a second by Mr. Randall Stapleton.

Ms. Linda Day Yes

Mr. Bob Green Yes

Ms. Theresa Jackson Yes

Ms. Tammy Pruitt Yes

Mr. Randall Stapleton Yes

9.9. Approve four (4) training hours for Linda Day that she received at the NSBA 72nd Annual Conference held in Boston, MA April 21-23, 2012, towards her KSBA school board member training certification

Order #66 - Motion Passed: Consider superintendent's recommendation to approve four (4) training hours for Linda Day that she received at the NSBA 72nd Annual Conference held in Boston, MA April 21-23, 2012, towards her KSBA school board member training certification passed with a motion by Ms. Tammy Pruitt and a second by Mr. Randall Stapleton.

Ms. Linda Day Yes

Mr. Bob Green Yes

Ms. Theresa Jackson Yes

Ms. Tammy Pruitt Yes

Mr. Randall Stapleton Yes

10. Consent Items

Order #67 - Motion Passed: Consider superintendent's recommendation to approve consent items as listed passed with a motion by Mr. Randall Stapleton and a second by Ms. Linda Day.

Ms. Linda Day Yes

Mr. Bob Green Yes

Ms. Theresa Jackson Yes

Ms. Tammy Pruitt Yes

Mr. Randall Stapleton Yes

10.1. Consider Financial Report

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10.2. Consider payment of bills

10.3. Consider minutes of a regular board meeting of September 24, 2012

10.4. Consider minutes of a Special Board Meeting of October 15, 2012

10.5. Consider minutes of the Boyd County Community Education Advisory Council Meeting of August 29, 2012

10.6. Consider minutes of the Boyd County Head Start Policy Council Meeting of September 12, 2012

10.7. Consider minutes of the School Based Decision Making Councils as listed below:

Boyd County High School

Boyd County Middle School

Cannonsburg Elementary

Catlettsburg Elementary

Ponderosa Elementary

Summit Elementary

11. Acknowledge Personnel Actions

Order #68 - Motion Passed: passed with a motion by Mr. Randall Stapleton and a second by Ms. Linda Day.

Ms. Linda Day Yes

Mr. Bob Green Yes

Ms. Theresa Jackson Yes

Ms. Tammy Pruitt Yes

Mr. Randall Stapleton Yes

12. Focus of Business/Topics for Next Meeting

• Advanced Placement Scores (R. Salisbury)

• Comprehensive District Improvement Plan (CDIP Committee)

• K-PREP Results (M. Mayo)

13. Adjourned at 8:39 p.m.

Order #69 - Motion Passed: passed with a motion by Ms. Theresa Jackson and a second by Mr. Randall Stapleton.

Ms. Linda Day Yes

Mr. Bob Green Yes

Ms. Theresa Jackson Yes

Ms. Tammy Pruitt Yes

Mr. Randall Stapleton Yes

_____________________________________ _____________________________________

Robert Green, Board Chairperson Howard K. Osborne, Superintendent

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