PREFACE - Commissioner and Director of Municipal ...



INFORMATION HAND BOOK[In pursuance of Chapter II, Section 4 (1) (b)Of the Right to Information Act, 2005]DIRECTOR OF MUNICIPAL ADMINISTRATIONMUNICIPAL ADMINISTRATION & URBAN DEVELOPMENT DEPARTMENTGOVERNMENT OF ANDHRA PRADESHO/o. DIRECTOR OF MUNICIPAL ADMINISTRATIONSRI KRISHNA ENCLAVE, 4th & 5th Floors,WEST ANAPURNA NAGAR,5th LANE, GORANTLA,GUNTURPINCODE: 522034Telephones: 0863-2250477Website: cdma..inINDEXChapterPage Nos1Particulars of Organization, Functions and Duties7 - 82Powers and Duties of Officers and Employees8 - 163Procedure Followed in Decision-making Process174Norms set for the Discharge of Functions175Rules, Regulations, Instructions, Manual and Records, forDischarging Functions186Categories of documents held by the public authority under itscontrol187Arrangement for consultation with, or representation by, themembers of the public in relation to the formulation of policy orimplementation thereof188Boards, councils, committees and other bodies constituted aspart of public authority189Directory of Officers and Employees1910Monthly Remuneration Received by Officers and Employeesof A.P. Information Commission including the System ofCompensation as provided in Regulations2011Budget Allocated to Each Agency including Plans etc.2112Manner of Execution of Subsidy Programmes2213Particulars of Recipients of Concessions, Permits orAuthorization Granted by the Public Authority2214Information Available in Electronic Form2215Particulars of Facilities available to Citizens for ObtainingInformation2216Name, Designation and other Particulars of Public InformationOfficer and Appellate Authority2317Other Useful Information23PREFACEMunicipal Administration Department.Director of Municipal Administration.In order to provide greater transparency and accountability in the functioning of “Public Authorities”, The Right to Information Act, 2005(RTI) has been enacted by the Government of India. This Act entitles the citizens to obtain information pertaining to public authorities, subject to compliance with prescribed procedure under RTI Act, 2005. The Act has been notified on June 15, 2005 .In compliance with the provisions of Section 4(1)(b) of the Act, this information manual is published for information of the generalpublic.INTRODUCTION1.1 BACKGROUND.In order to ensure transparency and accountability in the functioning of public authorities and with a view to confer right on citizens for obtaining information pertaining to functioning of public authorities, the Information Act, 2005(hereinafter referred to as “RTI” or “Act”) has been enacted. Section 4(1)(b) of the Act confers right on citizens to obtain information pertaining to functioning of public authorities and for this purpose every public authority is required to appoint Public Information Officer(s) Assistant State Public Information Officer(s), Wherever applicable, for processing of information requests from citizens. Under any circumstances if the citizen could not get the information sought for by him, he may approach the appellate authority.0.2. OBJECTIVE OF THE HANDBOOK.The essence of good governance is based on the premise that the laws and procedures are transparent, clearly defined & understood by those governed and the implementation is both quick and smooth. Transparency connotes the conduct of public business in a manner that affords stakeholders wide accessibility to the decision-making process and the ability to effectively influence it. In the context of urban governance, transparency assumes added significance. The Key objective behind publication of this information manual is to enable the public to understand the role played by the Department in the Urban Governance by the Government of Andhra Pradesh.The citizens are entitled under the Act, to obtain any information prescribed under the Act from the Department. The procedure for obtaining information from the Department is prescribed in the following paragraphs.0.3 TARGETEDUSERS.This manual is meant for information of citizens, civil society organizations, public representatives, officers and employees of public authorities.0.4 Salient Features of Right to Information Act, 2005To promote transparency and accountability of every public authority.To enhance effective functioning of the Government.Optimum utilization of limited fiscal resources.Preservation and confidentiality of sensitive information.0.5 ConceptTo provide for setting out the practical regime of right to information for citizens.To secure access to information under the control of the public authorities.To promote transparency and accountability in the working of every public authority.0.6 RTI Act – Key Definitions:“Information” meansAny material in any form, including records, documents, memos, Emails, opinions, advices, press releases, circulars, orders, logbooks, contracts, reports, papers, samples, models, data material held in any electronic form and information relating to any private body which can be accessed by a public authority under any other law for thetime being in force.“Record” includesa) Any document, manuscript and file.b) Any microfilm, microfiche and facsimile copy of a document.c) Any reproduction of image or images embodied in such microfilm (whetherenlarged or not) andd) Any other material produced by a computer or any other device. “Public Authority” meansAny authority or body or institution of Self-Government established or constituted:-a. By or under the constitution.b. By any other law made by parliament.c. By any other law made by state legislature.d. By notification issued or order made by the appropriate Government and includes any:i. Body owned, controlled or substantially financed.ii. Non-Government organization substantially financed, directly or indirectly by funds provided by the appropriate Government. 0.7 “Right to Information” meansThe right to information accessible under this act which is held by or under thecontrol of any public authority and includes the right to:-i) Inspection of work, documents, records.ii) Taking note, extracts or certified copies of documents or records.iii) Taking certified samples of material.iv) Obtaining information in the form of diskettes, floppies, tapes, video cassettes or in any other electronic mode or through printouts where such information is stored in a computer or in any other device.0.8 Organisation on Information as described in 17 chapters&0.9Source, Procedure, fees structureApplication fee to accompany request for obtaining information as prescribed inG.O.Ms.No.454 GA(I&PR-II) dated 13-10-2005 read with G.O.Ms.No.530 GA(I&PR.II) dept., dated 29-11-2005, G.O.Ms.No.545 GA (I&PR.II) dept., dated12-12-2005 and G.O.Ms.No.740 GA (Coordn.,GPM&AR) dept., dated 01-10-2007.A request for obtaining information under sub-section (1) of section 6 shall beaccompanied by an application fee by way of cash or by affixing court fee stamp orby postal order or by demand draft or by bankers cheque payable to the accountsofficer or any other duly authorized officer of the public authority, against properreceipt, at the following rates:-a) In respect of public authorities at the village level no fee.b) In respect of public authorities at mandal level Rs 5/- per rmation Hand Book Page 5c) In respect of public authorities other than those covered above Rs. 10/- per application.The head of account for remittance of fee as per G.O.Ms.No.530 GA (I &PRII) dated 29th November 2005:“0070-Other Administrative Services-60-Other Services-MH-118 Receiptsunder Right to Information Act 2005-SH-25 Receipts under Right to Information Act2005”.For providing information under sub-section (1) or sub-section (5) of Section 7, a fee shall be charged, by affixing court fee stamps or by way of cash or by way of postalorder or by way of demand draft or by way of bankers cheque, payable to theAccounts Officer or any other duly authorized officer of the Public Authority, againstproper receipt, at the following rates:- Priced Material: Publications printed matter, text, maps, plans, floppies,CDs, samples, models or material in any other form, which are priced, the sale price thereof.Other than priced material:i) Material in printed or text form in A4 or A3 sizes paper Rs. 2/- per each page per copy.ii) Material in printed or text form in larger than A4 or A3 size paper actual cost thereof.iii) Maps and Plans – Actual cost thereof.iv) Information in electronic format viz., floppy, CD or DVD:a) Rupees fifty for floppy of 1.44 MBb) Rupees one hundred for CD of 700 MB andc) Rupees two hundred for CD (DVD)v) Samples and models – Actual cost thereofvi) Inspection of records - No fee for the first hour; and a fee of rupees five for each subsequent hour (or fraction thereof).vii) Material to be sent by post - The actual postal charges in addition to the charge payable as per these rules.NAMES AND ADDRESSES OF KEY CONTACTOFFICERS.Officers designated as Assistant Public Information Officer (APIO), PublicInformation Officer (PIO) & Appellate Authority (AA) in A.P. Information Commission..SlName of theAppointed as perContact No.AddressNoofficer/Designationthe Act.1D. Gopala Krishna ReddyJoint DirectorAppellateAuthority0863-2250477O/o Director of Municipal AdministrationSri Krishna Enclave, Annapurna Nagar 5th Line, 4/7 Inner Ring Road Gorantla – 522034Guntur District2M.Seshagiri RaoPublic0863-Assistant DirectorInformation2250477Officer98665882653D.VijayasreeSuperintendentAssistant Public9866587504InformationOfficerCHAPTER-ISection 4(1) (b) (i)1.1 PARTICULARS OF ORGANISATION FUNCTIONS AND DUTIES.SlName of anisation1Director ofMunicipalAdministration,A.PSri Krishna Enclave, Annapurna Nagar5th Line,4/7 Inner Ring Road Gorantla – 522034 Guntur DistrictPh:- 0863-2260477Overall supervisionof all the functions ofthe Municipalitiesand Corporations inthe StateDetaileddescriptionmentionedbelow.Fax:-0863-2250477Web:cdma..inEmail:peshi_ap@.in FUNCTIONALSTRUCTUREThere are 96 Municipalities and 14 Municipal Corporations under the Administrative control of this office. The list of all Municipalities and Corporations are enclosed as Annexure-1.The Director is assisted by one Additional Director, Three Joint Directors, one Deputy Director and Assistant Directors at Directorate level and by Four Regional Director-cum-Appellate Commissioners of Municipal Administration offices located at Guntur, Ananthapur, Rajahmundry and Visakhapatnam to monitor administration at the Municipallevel.There are two Project offices under the control of the DMA viz Andhra Pradesh Municipal Development Project (APMDP) and Mission for Elimination of Poverty in Municipal Areas (MEPMA).Sri Chinnathataiah is the Mission Director of the MEPMA Project and the information pertaining to the project may be obtained from.in.The organizational chart of the office of DMA is enclosed as Annexure–2. The role of each officer is given below.CHAPTER - IISection 4(1) (b) (ii)2.1 Powers and Functions of the Director:Election Authority for conduct of ordinary and casual elections in all Municipalities and Municipal Corporations under the superintendence of State Election Commission.Election Authority for conduct of election of Chairperson/Mayors/Deputy Mayors/Vice-Chairpersons of Urban Local Bodies under the superintendence of State Election Commission.Electoral authority for preparation of electoral rolls in all the Municipalities and Municipal Corporation.Constitution of ward committees in Municipalities and Municipal Corporations.Suspension of Council ResolutionsAppointing Authority upto the posts of categories I to IV of Andhra Pradesh Municipal Ministerial Sub-ordinate Services(APMMSS)Appointing authority to the posts of Sanitary Inspectors and Sanitary Supervisors.Appointing Authority to the posts of Town Project Officers Gr.II andGr.III.Sanction and continuance of all Non-technical posts in the Municipalities and Municipal Corporations.Power of transfer of employees above the cadre of Senior Assistants in Ministerial and above Health Assistants in Public Health section of Municipalities, and community Organisers working under Urban Porests Alteration Programmes.Sanction of leaves and increments to all the Municipal CommissionersForwarding the Budget Estimates and Annual Administration reports of Municipalities to the Government.Sanctions of water tap connections outside the Municipal limits.Inspecting and supervising the MunicipalitiesReview of all Plan schemesAppellate Authority for disposal of service appeals in respect of Senior Assistants and above in Municipalities upto Special Grade Municipalities, and of all employees of Selection grade MunicipalitiesSanction of extra ordinary expenditure of above Rs 500/- and below Rs 5000/- in the case of 1st, IInd and IIIrd grade Municipalities and upto Rs 5000/- in respect of Special and Selection grade Municipalities.Sanction of retaining fees to the Municipal Standing CounselsTo accord permission to the Municipalities to engage or appoint two separate standing Counsels; one for civil cases and another for criminal cases.Sanction of T.A.Bills of Municipal Standing CounselsSanction of T.A. and D.A. to the Chairperson in Selection Grade Municipalities.Sanction of Commutation of pension to all the Municipal Employees(Including Corporation employees)Sanction of pensions to all Municipal Commissioners and staff of DMA.To accord permission to confirm the bid of condemned vehiclesSanction of remission above Rs 1000/- and below Rs 5000/- in case of Special and Selection Grade Municipalities, above Rs 750/- and below Rs 5000/- in the cadre of1stGrade Municipalities and above Rs 500/- and below Rs 5000/- in the case of IInd and IIIrd Grade Municipalities where markets and slaughter houses are closed.2.2 Duties of Additional Directors, Joint Directors, Deputy Directors:The above officers are not vested with any independent powers, but will assist the Director of Municipal Administration. Each Additional Director, Joint Director and Deputy Directors are assigned with certain office sections, and are responsible for the subjects assigned to them. Accordingly, the business of the office is divided into 9 sections each headed by a Superintendent. The nature of subjects being dealt by each section and the officers in charge of the section is shown below.2.3 Distribution of workSection / Name of the SuperintendentName of the Asst. Subjects being dealtOfficer in chargeA - SectionSri. D.Venkata ramaiah, Superintendent, I/c,P.Himaja, Jr.Asst. (A1)All Service matters relating to DPOs, Special Grade Municipal Commissioners and above and Pensionary Benefits of Municipal Commissioners of Special Grade and Above caders, All IT related matters (e-suvidha, Karvvy which is being dealt in D-Section duly transferred.Sri P. Asha Jyothi, Additional DirectorSri M.S.S.Soma Raju Joint Director Sri R.G.V.Krishna, Asst. Director.P.Himaja, Jr.Asst.(A2)All service matters relating to the Municipal Commissioners of Gr.I and Grade-II (incl.Assistant Directors) and Pensionary Benefits of Municipal Commissioners of Grade-I and Grade-II (incl.Assistant Directors).P.Himaja, Jr.Asst.(A3)All Service matters relating to Municipal Commissioners Gr .III and Pensionary Benefits of Municipal Commissioners of Grade-III. All establishment matters relating to employees of A.P. Municipal Ministerial Subordinate Service (APMMSS) Rationalization of Staffing Pattern-Creation of additional posts in the ULBs;All service matters relating to employees working in Mpl. Corpn. Administration & Revenue; All Court Cases filed by the employees of APMASS in Hon’ble APAT; Sanction of medical reimbursement to the employeesB - SectionN.Eswara Raju, SuperintendentSri R.S. R. Kiran, Accountant ( B1)Preparation of pay bills of Non-Gazetted and Gazetted officers; all contingency bills etc., Disbursement of salaries, supplementary bills etc., Maintenance of records ; AG office Audit pertains to CDMASri P. Asha Jyothi, Additional DirectorSri. D.Gopala Krishna Reddy Joint Director.Sri B.Ram Mohan Assistant Director, Accounts Officer (I/c)Smt. K. Swathi(B2)Sanction of loans and advances viz., HBA, Motor Cycle, Marriage, Car, Computer, Marriage Festival, Educational advances to the Office Staff, all M.Cs, all R.D-cum A.Cs, and Staff of all R.D.cum -A.Cs in the State, All pensionery and retirement benefits of employees of ULBs and staff of C&DMA office & RDMA offices except Municipal Commissioners; Reconciliation of Departmental Figures that are booked in AG and PAO, Number statement and office budget Maintenance of all schemes releases to all ULB's.Smt.A. Anuradha(B3)P.D accounts maintenance and maintenance of all cash books, PAC matters, Reconciliation of PD accounts.Service matters of account officers and all other members covered under APMASS.C - SectionSri Ch.SatyanarayanaAssistant Director Sri M.Balaji PreethamSr.Asst (C1)All departmental, ACB cases of all Employees of Urban Local Bodies of Rajahmundry Region; obtaining status reports from enquiry officers etc., analysis/action there on; related Court cases. All disciplinary cases.Sri P. Asha Jyothi, Additional DirectorSri. D.Gopala Krishna Reddy Joint Director.Sri B. Ram MohanAssistant Director, Sri. K.Indira,Jr.Asst.(C2)All departmental, ACB cases of all Employees of Urban Local Bodies of Guntur Region, obtaining status reports from enquiry officers etc., analysis/ action there on; related Court cases. All disciplinary cases.K.Indira,Jr.Asst.(C3)All V&E cases of all Employees of Urban Local Bodies of Rajahmundry and Guntur Regions and RDMA Offices, obtaining status reports from enquiry officers etc., analysis/ action there on; related Court cases. All disciplinary cases.D - Section Sri.G.Krishna Mohan, Superintendent,I/cSri M.Naga Raju,Sr.Asst.1. All statutory matters relating to conduct of elections ; Reservation of seats to the office of seats and Chairpersons / Mayors ;Conduct of ordinary / casual elections ; clarifications ;court cases relating to Elections ; appointment of special officers, Budget,release & recovery of funds to ULBs. Sri P. Asha Jyothi, Additional DirectorSri P. Poornachandra Rao (Elections)Joint Director Sri M.Balaji Preetham,Sr.Asst., (D2)1. Allegations against the Ward members/Chairpersons / Mayors ; Proceedings of Councils ; Cancellations of CRs and clarification on Council meetings; all non- stautory matters relating to conduct of Elections.TPRO's/C.O Transfers.Sri M.Balaji Preetham, (I/C)Sr.Asst., (D3)Constitution of NPs / New Mplts; Upgradation of ULBs ; exclusition and inclusion of areas into Municipal Limits; Fixation of Elected Members ; Delimitation of Wards ; Task Force Committee Reports ;Devolution of powers under 74th Amendment Act & Unified Municipal Act ; All LAQs, LCQs, RTI and Court Cases on the above subjects ; Updation of information & preparation of Notes and Statements to the meetings and Videoconferences.J - SectionSri. A.Dada Basha,SuperintendentSri MD. Aslam, Sr. Assistant, (J1)All establishment matters relating to Municipal Teachers, Town Planning and PH Engineering Department and Medical Claims. Administration sanctions with regard to 010 salaries. All matters relating to Leases of the ULB's, Land acauisation and alleniation, allotment of LIGH quarters,Town planning related issues pertaining to Visakhapatnam & Rajajmundry Region.Sri P. Asha Jyothi, Additional DirectorSri. D.Gopala Krishna Reddy Joint Director.Sri B.Ram MohanAssistant Director, &Accounts Officer Sri. MD. Aslam, Sr. Assistant, (I/c), (J2)All establishment matters relating to Municipal Teachers, Town Planning and PH Engineering Department and Medical Claims; Administration sanctions with regard to 010 salaries compassionate appointments of employees of ULBs of Guntur Region. 2. All matters relating to, Land Acquisition and Alleniation , allotment of LIGH Quarters ,Town Planning related issues pertaining to Guntur Region.Sri MD. Aslam, Sr. Assistant, (I/c), (J3)All establishment matters relating to Municipal Teachers, Town Planning and PH Engineering Department and Medical Claims. Administration sanctions with regard to 010 salaries. All matters relating to Land Acquisition and Alleniation , allotment of LIGH Quarters ,Town Planning related issues pertaining to Anantapur RegionK - SectionSmt T.L.P.S.S. Krishnaveni, Superintendent P.Divya, Jr.Asst. (K1) Matters related to 4 G, and AMRUT, ERP and leases of shop rooms of ULBs.Sri P.Asha Jyothi, Additional Director.Sri Ch. Anuradha Member Secretary (PTB)Sri M.S.S. Soma Raju Joint DirectorSri. T.S.S.N.G. Srinivas,Assistant DirectorP.Divya, Jr.Asst (K2). Sanction of Mpl Budget proposal by all ULBs. Mpl Standing Counsels of ULBs and APAT & APHC. Legal fees to MSCs of APAT & APHC- sanction of relating fee to MSCs of ULBs related matters and Sanction of budget and revised budget of ULBs.P.Divya, Jr.Asst (K3)Taxation- Restructuring of property tax – Various types of cess and consolidation of Property Tax ; Finalization of Accounts and Audit of all ULBs.M – SectionSri D. VenkataramaiahSuperintendentSri D. Venkataramaiah,Supdt, (M1)All Establishment matters relating to Medical Officers, Sanitary Supervisors, Sanitary Inspectors : Pulsepolio : National Urban Health Mission; Adverse Seasonal Conditions (Drought)Sri P. Asha Jyothi, Additional DirectorSri P. Poornachandra Rao Joint DirectorSri Venkataramaiah,Supdt, (M2)All establishment matters relating to Health Assistants, P.H. & Non-PH Workers and NMRs and their related to court cases; Sanitation; Slaughter houses; Street Lighting -Provision of Civic amenities -Roads & Drains, Street Light; Matters relating to APMDP; Railway over bridges & Railway under bridges etc.Sri K. RamachandraRao,Sr.Steno (I/C) (M3)All matters relating to water supply -LIC loans and repayment of LIC loans –IDSMT & Mega city project. ; Solar system. Naming of Streets and installation of statues in ULBs, and Integrated Low Cost Sanitation scheme; Seasonal Diseases and preventive measures and Solid Waste Management.OP - SectionSmt T.L.P.S.S.Krishna Veni, Superintendent I/c.Sri N.V.Krishna Chaitanya, Sr Asst. OP1All service matters relating to N.G.O.s, Last Grade and other Sub-Ordinate employees of office of the C&DMA and all Regional Offices in the State; All Compassionate appointements in the office of C&DMA and RDMAs and ULBs.Sri P. Asha Jyothi, Additional DirectorSri M.S.S.Soma RajuJoint DirectorSri. T.S.S.N.G. SrinivasAssistant DirectorSmt. M. Ramana Kumari (Tappal)Assistant DirectorSri N.V.Krishna Chaitanya,Sr. Asst (I/c),OP2)Permission to hire vehicles; maintenance of Attendance of all Staff ; purchases of Stationery and other items; Payment of Bills pertain to Office maintenance; Procurement of material through Tenders & other processes.Sri N.V.Krishna Chaitanya,Sr.Asst (I/c), (OP3)Review Meetings, Maintenance of Record and any other issues entrusted from time to time by the authority/OP Section. Advers news Items published in News Papers and any other miscellaneous works entrusted from the Higher Authorities from time to time.Smt. Vanaja, Tappal-IMaintenance of Record and Tappal any other issues entrusted from time to time by the authority/OP SectionTappal-2 Sri. M. Vijayanand, Office SubordinateMaintenance of Record RoomDistribution of tappals to the sections.Tappal -3Sri. D. Kishore Kumar, Office SubordinateSk.NizamuddinOffice SubordinateDistribution of tappals and postal correspondenceDispatch of Government letters & mon attender.CO ORDINATIONSri B.Sri DeviS.O , SriD.Vijaya Sree, Superintendent.Implementation of Right to Information Act,2005 (RTI), Assembly Sessions, LAQ, LCQ, Parliament & Assembly Assurances, CM Assurances, Nomination of Employees to all Training Institutions, Janmabhoomi, Smart Wards, , Performance Indicators (KPI), Updation of Information, Preparation of Notes & Statements to the Meetings & Video Conferences. C.S.Indicators and Departmental Indicators.Sri P. Asha Jyothi, Additional DirectorSri. D. Gopala Krishna ReddyJoint Director (RTI)Smt. K. Bhagyalakshmi Dy.Director.Sri M.Seshagiri Rao, Assistant Director PIO (RTI)Sri. D. Paul RajuAssistant Stastical Officer Sri.M.Venkateswara Rao, Sr.Asst.Peshi of the DMASri P..N.S.V. KrishnaChaitanyaAttending to Tour Programmes of DMA and other misc. work as entrusted by the DMA from time to time, in addition to attending to all telephone calls of DMA.2.4 Duties of Accounts officer: Sri B. Ram Mohan, Accounts Officer.He is drawing officer in respect of Gazetted and Non-Gazetted officers working in the office of the Director of Municipal Administration.Preparation of pay bills of Non-Gazetted and Gazetted, all contingent bills etc, disbursement of salaries and maintenance of relevant records and registersSanction of loans and advances, House Building Advance, Motor Cycle, Marriage Advance, Festival and Educational Advances etc. PAC meetings, Estimate Committee Meetings, Accountant General Audit and further action thereon.SuperintendentsSuperintendents are incharge of a section of a Department. He/She is assisted with 2/3 Assistants (Senior Assistants/Junior Assistants). He/She is responsible for all files relating to the subjects allotted to the assistants under whom he works for the efficient and expeditious dispatch of business at all stages in the sections.Senior Assistant/Junior AssistantsThe main duties of Senior Assistant / Junior Assistant is dealing with cases relating to his/her section and are custodian of the files allotted to them and responsible for maintaining the Registers as prescribed.Regional Offices:For the administrative convenience of the Directorate the entire State is divided into 4 regions, each headed by a Regional Director. The sanctioned Ministerial strength of each Regional office is One Superintendent, Two Senior Assistants, One Junior Assistant, One Typist, One Stenographer, One Attender and one Driver. The jurisdictions of each Regional office along with contact details are given below.Sl.NoAddress of Regional OfficeName of the Regional DirectorJurisdiction of each Regional Office12341VUDA Complex, Siripuram, Visakhapatnam, Visakhapatnam Dist, Pin-530003.Ph.0891-2535067FAX:0891-2535067Sri.S.S.VarmaMunicipalities of Srikakulam, Viziayanagaram & Visakhapatnam.2Syamalanagar Colony, RajahmundryEast Godawari District,Pin-533103,Ph: 0883-2469874, FAX : 0883-2468755Sri.G.Nagaraju,Municipalities of East Godavari, West Godavari and Krishna Districts3 1st Lane, Bradipet,Guntur, Guntur District,Pin-522004.Ph: 0863-2235960 FAX : 0863-2235960Sri.G.Srinivasa RaoMunicipalities of Guntur, Prakasham, and Nellore Districts4Ram Nagar, Anantapuramu,Ananthapuramu District,Pin-515004.Ph: 08554-274013 FAX: 08554-227994Sri. S. Ravindra BabuMunicipalities of Anantapur, Kurnool, Kadapa and Chittor Districts2.5 Powers and Functions of the Regional Directors:Sanction of T.A.bills of the Municipal Employees up to Special Grade Municipalities.Sanction of T.A.bills of the Chairperson and members of Municipal Councils upto Special Grade Municipalities.Sanction of extra ordinary expenditure up to Rs 2500/- in all MunicipalitiesAppellate powers in service matters in respect of all category of Ministerial employees upto Junior Assistant posts and Public Health employees and upto Health Assistant posts upto Special Grade MunicipalitiesEnquiries against Municipal Commissioners and Municipal Employees upto Special Grade MunicipalitiesEnquiries into allegation against Chairperson and Members of Municipal Council upto Special Grade MunicipalitiesInspection of Municipalities upto Special Grade MunicipalitiesReview of dairies of Municipal Commissioner of all gradesReview of cases of grievances cell in all MunicipalitiesAppointing authority in respect of Junior Assistants and Senior Assistant in all MunicipalitiesAppointing authority in respect of Health Assistants.Powers of transfer of all employees upto Senior Assistant cadre under Ministerial Service and upto Health Assistant cadre under Public Health Service.General Supervision of functioning of all MunicipalitiesDisposal of tax appeal in all MunicipalitiesReview on revision of property tax/valuation in all MunicipalitiesInspection and review of all Plan and Non-plan schemes and development scheme in all the MunicipalitiesConduct of Review meeting to supervise the implementation of all Plan and Non-plan schemes and development schemes, in co-operation with S.E.(PH),Regional Deputy Director of Town and Country Planning in all the Municipalities.Review of all external aided projects in all the Municipalities.CHAPTER-IIISection 4 (1) (b) (iii)3. 1 THE PROCEDURE FOLLOWED IN THE DECISION MAKING PROCESSINCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY.All the correspondence or proposals on various issues from the ULBs (Urban Local Bodies) and Government and General Public are received in Tappal Section. On receipt of the same the tappal clerk gives Tappal Number and keeps all Tappal papers in a separate Tapal Book and send it to the Officers concerned. On perusal of Tappal by the Officers concerned, they are sent back to concerned sections. The concerned Assistants will make an entry in the Personal Register and put up the same in the shape of a file with relevant extracts of Acts and rules and submit the file to the concerned Superintendent. The Superintendent will scrutinize the file and write his remarks, and pass on the file to the Assistant Director/Deputy Director/Joint Director and Additional Director and finally to the DMA who is the final decision making authority.CHAPTER-IVSection 4 (1) (b) (iv)4. 1 THE NORMS SET BY THE DEPARMENT FOR THE DISCHARGE OF ITSFUNCTIONS.The usual office hours are from 10-00 a.m. to 5.30 p.m. After punching at Biometric system / signing in the Attendance Register all staff must be in their seats and start work not later than the prescribed hour. They will however be allowed grace time of ten minutes when there is real need. The Deputy Director concerned will monitor the daily attendance.The Service delivery time frame for the services rendered by the Department are given below.Citizen Related : Complaints on civic amenitiesand other grievancesRoutine matters-15 daysOther than routine matters-30 days(Ex. Policy decision files)References/Letters from other departments (inter-departmental) Routine matters - 07 days (Ex. U.O.Notes,files)Other than routine matters-14 days(Ex. Policy decision files & files dealing with court matters depends on individual case.)CHAPTER-VSection 4 (i) (b) (v)5. 1 THE RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDSHELD BY THE DEPARTMENT OR UNDER ITS CONTROL OR USED BY ITSEMPLOYEES FOR DISCHARGING ITS FUNCTIONS.In discharging functions of the Department, the following Manuals and the Records are being used.A.P. Municipalities Act, 1965Hyderabad Municipal Corporation Act, 1955Andhra Pradesh Municipal Corporation Act,1994A.P. Ministerial Sub-Ordinate Service Rules, 1996A.P. CCA Rules,1991A.P. Municipal Ministerial Sub-ordinate Service Rules (APMMSS), 1992A.P. Municipal Health (Municipalities) Subordinate Service Rules, 2012A.P. Revised Pension Rules,1980.A.P. Municipal Commissioners sub-ordinate service Rules,1963A.P. Municipal Administration Rules 1990A.P. Municipal Accounts Subordinate Service Rules, 2012.CHAPTER-VISection 4 (1) (b) (vi)6.1 A STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELDBY MUNICIPAL ADMINISTRATION DEPARTMENT OR UNDER ernment G.OsElection related data like ward division etcCHAPTER-VIISection 4 (1) (b) (vii)7. 1 THE PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FORCONSULTATION WITH OR REPRSENTATION BY THE MEMBERS OF THEPUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY ORIMPLEMENTATION THEREOF.- - -An Expert In-House Committee will be constituted as and when required for suggesting policy decisions.CHAPTER-VIIISection 4 (1) (b) (viii)8.1 A STATEMENT OF BOARDS, COUNCILS, COMMITTEES AND OTHERBODIES CONSISTING OR TWO OR MORE PERSONS CONSTITUTED AS ITSPART OR FOR THE PURPOSE OF ITS ADVICE AND AS TO WHETHER MEETINGSOF THOSE BOARDS COUNCILS COMMITEES AND OTHER BODIES ARE OPEN TO THE PUBLIC OR THE MINUTES OF SUCH MEETINGS ARE ACCESIBLE FORPUBLIC.There are no such Boards or Committees at Directorate level.CHAPTER-IXSection 4 (1) (b) (ix)9. 1 THE DIRECTORY OF OFFICERS AND EMPLOYEESSl.No.Name of the IndividualDesignation1Sri G.Srkr. Vijay Kumar I.A.SDirector2Sri . P Asha Jyothi,Additional Director 3Smt. Ch. AnuradhaMember Secretary APPTB4Sri. D. Gopala Krishna ReddyJoint Director5Sri. P. Poornachandra RaoJoint Director6Sri M.S.S. Soma RajuJoint Director7Smt.K.BhagyalakshmiDeputy Director8T.S.S.N.G.SrinivasAssistant Director9S.V.Ramana KumariAssistant Director10B.Ram MohanAssistant Director&Accounts Officer11Ch.SatyanarayanaAssistant Director12M.Seshagiri RaoAssistant Director13R.G.V.KrishnaAssistant Director14K. Mary Gold DaimondAssistant Director15Sri B.Sri DeviStatistical Officer16K. Ramachandra RaoSr.Stenographer17A.Dada BashaSuperintendent18N.Eswara RajuSuperintendent19D.Vijaya SriSuperintendent20T.L.P.S.S.Krishna VeniSuperintendent21D.VenkataRamaiahSuperintendent22D.Vijaya LakshmiSuperintendent23Md. HumayunSuperintendent24V.Diwakar ReddySuperintendent25D. Paul RajuAssistant Statistical Officer26M.Balaji PreetamSr. Assistant27Md.AslamSr. Assistant 28M.NagarajuSr. Assistant 29G. Krishna MohanSr. Assistant30M.VenkateswaruluSr.Assistant31G. VanajaTypist32N V Krishna ChaitanyaJr. Assistant33K.IndiraJr. Assistant34P.HimajaJr. Assistant35P.DivyaJr. Assistant36P.NagarjunaDriver37PNSV. Krishna ChaitanyaJr. Assistant38M.VijayanandOffice Subordinate39D.Kishore KumarOffice Subordinate40Sri K. NizamuddinOffice SubordinateCHAPTER – XTHE MONTHLY REMUNERATION RECEIVED BY EACH OF ITS OFFICERS AND EMPLOYEES, INCLUDING THE SYSTEM OF COMPENSATION AS PROVIDED IN ITS REGULATION.Sl.NoName of the IndividualDesignationAmount drawn per month (Rs.)1Sri G.Srkr. Vijay Kumar I.A.SDirector1384682Sri . P Asha Jyothi,Additional Director 1579793Smt. Ch. AnuradhaMember Secretary APPTB1250014Sri. D. Gopala Krishna ReddyJoint Director1178085Sri. P. Poornachandra RaoJoint Director1332166Sri M.S.S. Soma RajuJoint Director1109767Smt.K.BhagyalakshmiDeputy Director878758T.S.S.N.G.SrinivasAssistant Director807939S.V.Ramana KumariAssistant Director9189610B.Ram MohanAssistant Director& AO8794511Ch.SatyanarayanaAssistant Director7468112M.Seshagiri RaoAsst. Director7472113R.G.V.KrishnaAssistant Director5875614K. Mary Gold DaimondAssistant Director8130915Sri B.Sri DeviStatistical Officer10644716K. Ramachandra RaoSr.Stenographer8555217A.Dada BashaSuperintendent5685218N.Eswara RajuSuperintendent6369119D.Vijaya SriSuperintendent3595320T.L.P.S.S.Krishna VeniSuperintendent4633021D.VenkataRamaiahSuperintendent4565322D.Vijaya LakshmiSuperintendent4250923Md. HumayunSuperintendent7129924V.Diwakar ReddySuperintendent4265925D. Paul RajuAssistant Statistical Officer7909226M.Balaji PreetamSr. Assistant7470627Md.AslamSr. Assistant 8501228M.NagarajuSr. Assistant 5012729G. Krishna MohanSr. Assistant5919430M.Venkateswara RaoSr.Assistant5545331G. VanajaTypist4232532N V Krishna ChaitanyaJr. Assistant3546533K.IndiraJr. Assistant2419134P.HimajaJr. Assistant2419135P.DivyaJr. Assistant2419136P.NagarjunaDriver5494037PNSV. Krishna ChaitanyaJr. Assistant3198738M.VijayanandOffice Subordinate3656139D.Kishore KumarOffice Subordinate3010140Sri K. NizamuddinOffice SubordinateCHAPTER-XISection 4 (1) (b) (xi)STATEMENT SHOWING THE DETAILS OF VOTE ON ACCOUNT BUDGET FOR THE FINANCIAL YEAR 2019-2020The information related to Budget allocation for Department of expenditure is contained under the appropriate Head of Accounts for this Department S.NoScheme NameBudget Estimates 2019-20 (Rs.in lakhs)Vote on Account 2019-20 (Rs.in lakhs)12341 Anna Canteen30000.009999.002Assistance to Municipalities Under State Finance Commission(General)16070.401863.813 Assistance to Municipalities Under State Finance Commission(SCSP)4200.001166.554 Assistance to Municipalities Under State Finance Commission(TSP)1200.00333.305Assistance to Municipalities for Providing Basic Facilities to Municipal Schools6000.001666.506 Assistance to A.P Urban Greening and Beautification Corporation1440.00399.967Assistance to A.P Urban Greening and Beautification Corporation160.9948.058 Compensation to Municipal Corporation of Visakhapatnam8.122.719Compensation to Municipal Corporation of Vijayawada10.943.0410 Tax Compensation to Municipal Corporation of Visakhapatnam28.347.8711 Profession tax Compensation to Municipal Corporation of Vijayawada22.946.3712Property tax Compensation to Municipal Corporation of Visakhapatnam in lieu of Certain Concessions given to tax Payers26.107.2513 Property tax Compensation to Vijayawada Municipal Corporation in lieu of certain concessions given to tax Payers.24.016.6714Travelling Allowance (HOD)1.190.3315Telephone Charges (HOD)8.621.5116Other Office Expenses (HOD)6.000.1617Water and Electricity Charges (HOD)27.601.8218 Hiring of Private Vehicles (HOD)37.440.7019Pleaders Fee (HOD)1.420.33CHAPTER-XIISection 4 (1) (b) (xii)12.1 THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES INCLUDINGTHE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OFSUCH PROGRAMMES.As per the guidelines of the scheme beneficiaries will be identified and disbursed by the Municipal Commissioner.CHAPTER-XIIISection 4 (1) (b) (xiii)13.1 PARTICULARS OF RECIPIENTS OF CONCESSIONS PERMITS ORAUTHORISATIONS GRANTED BY IT.-NIL -CHAPTER-XIVSection 4 (1) (b) (xiv)14.1 DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO ORHELD BY IT REDUCED IN AN ELECTRONIC FORM.The information is available in the following website (Please refer to the Municipal Administration Department)CHAPTER –XVSection 4 (1) (b) (xv)15.1 THE PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOROBTAINING INFORMATION INCLUDING THE WORKING HOURS OF ALIBRARY OR READING ROOM, IF MAINTAINED FOR PUBLIC USE.Whatever information is available with the Government in Electronic format, has been hosted on the website . This information can be downloaded by the citizens from this website at free of cost. In addition to the above, visitors with any problems are welcome between 3 PM To 5 PM every day to meet any of the designated officials i.e Additional Director, Joint Directors and Deputy Director.CHAPTER-XVISection 4 (i) (b) (xvi)16. 1 THE NAMES DESIGNATIONS AND OTHER PARTICULARS OF THEPUBLIC INFORMATION OFFICERS.SlNoName of the officer/ DesignationAppointed as per the ActContact No.Address1Sri D. Gopala Krishna ReddyJoint DirectorAppellateAuthority0863-2250477O/o Director of Municipal AdministrationSri Krishna Enclave, Annapurna Nagar 5th Line, 4/7 Inner Ring Road Gorantla – 522034 Guntur District2Sri M.Seshagiri Rao, Assistant DirectorPublicInformationOfficer0863-225047799592224873Smt.D.VijayasriAssistant PublicInformationOfficer0863-22504779866587504CHAPTER-XVIISection 4 (1) (b) (xvii)17. 1 SUCH OTHER INFORMATION AS MAY BE PRESCRIBED ANDTHEREAFTER UPDATE THESE PUBLICATIONS EVERY YEAR- NIL - ................
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