Davidson Farmer’s Market - Vendor Application 2009



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Davidson Farmer’s Market - Vendor Application 2016

Thank you for your interest in becoming a vendor at/or returning to the Davidson Farmer’s Market.

Applications may be submitted by email to manager@ (preferred) or by mail to: DFM ~ P.O. Box 2534, Davidson, NC 28036. If you have questions please call 980-253-1864. Review the Market Guidelines thoroughly before applying to be sure you meet the requirements for the DFM. The guidelines are posted at under “Vendors”/“Become a Vendor.”

The Davidson Farmer’s Market is a PRODUCER ONLY, LOCAL FOOD Market. Definition of PRODUCER-ONLY: You, the Producer named in the application, must raise, grow, gather, bake or make everything you sell, on your owned or leased land. No buying and reselling is allowed. The term Producer includes you, your family members and employees who are directly involved in production.

Returning Vendors: Applications due Dec. 1, 2015

New Vendors: Apply Jan. 1 - Jan. 31, 2016

Acceptance of New Vendors*: Early March, after site visit in Jan. or Feb.

Mandatory Vendor Meeting: mid-March 2016, prior to start of the new season - date TBD

** New vendors: Do not send payment or proof of insurance until accepted

Returning or New Vendor Information:

Name of owner(s): ____________________________________________________________________

Business or Farm Name: _____________________________________________________________________

Address: ______________________________________City_______________Zip_____

1st contact/ phone: ____________________ 2nd Contact/ phone: ______________________

Email: ________________________________ Mobile___________________________

Website: _____________________ Seller name if other than Owner: ___________________

Emergency Contact: _________________________ Phone: ________________________

If you have products growing in OTHER LOCATIONS – list all addresses in addition to above.

Address (# and street): _____________________________________________________________________

_____________________________________________________________________

Address (# and street): _____________________________________________________________________

2016 Booth Fees and Registration Fee

Checks payable to DFM.

Mail to: DFM~P.O.Box 2534, Davidson, NC 28036 or deliver to the Market

Submit the registration fee of $50 plus full year booth fees by March 1, 2016 (or at the March Vendor Meeting).

Registration Fee of $50.00 is required for year-round, prime season and partial season vendors.

Booth Fees – Indicate # of 10’X10’ spaces here (includes tent and table) ________.

______Year-Round Vendor - $344 each space (April through March).

______Prime Season Vendor - $296 each space (weekly Markets April through October, plus five Markets in Nov. and Dec.).

______ Partial Season Vendor $100.00 (10 weeks or fewer).

LIST DATES YOU EXPECT TO COME____________________

______Winter Season Vendor Only $60.00 (bi-weekly Jan. – March, six Markets).

______ Day Vendor $25.00 per day, payable on each Market day (up to six Markets).

Total amount due by March 1 (or at the March Vendor Meeting): Registration Fee $50.00 + Annual Booth Fees $_____ = Total 2016 Fees $_______

Product List – List all products you plan to sell. Attach separate list if needed. You must produce all items listed. It’s important that you list all produce, meats, plants and specialty items.

*If you wish to introduce a new product during your time at the DFM – contact the DFM manager first for approval. New products refer to something very different than what you already are selling. Different flavored breads, scones, pies, etc. do not apply.

** Meat vendors please submit signed meat policy addendum with application. Also posted at under “Vendors”/“Become a Vendor.”

Please enter percentage of total sales for each category (total will equal 100%). BE SURE YOU LIST EVERYTHING YOU PLAN TO BRING.

1. ______% Farm products – List all products you intend to bring to Market, for example; produce, eggs, honey, herbs, plants, cut flowers, cheese and other dairy products, meat, fish, etc.

Attach another page if necessary.

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

2. _____% Value added/Prepared foods. List all products you intend to bring to Market, for example; scones, baguettes, pastries, frozen soups, pies and all prepared foods, baked goods, ready to eat foods (processed, packaged and sealed), non-food products, etc. Legal guidelines and inspections must be followed where applicable. ________________________________________________________________

_________________________________________________________________

_________________________________________________________________

3. _____% Art/Craft Products. Give a description of the craft(s) you intend to bring to Market (no more than 25% of your products. Prior approval required).

_________________________________________________________________

_________________________________________________________________

Other Markets: Where else do you sell your products and how does DFM fit into your overall marketing plan?

_____________________________________________________________________

_____________________________________________________________________

Licenses, Permits, Certifications and Inspection Requirements

Vendors are required to comply with all Federal, State, and local laws governing food safety and labeling and will provide the Market Manager with valid and current documentation of required licenses, permits and/or certifications. PLEASE SUBMIT COPIES OF LICENSURES AND CERTIFICATIONS.

Indicate which of the following apply to your production and vending, and attach copies to application:

______ NCDA Home Kitchen Inspection ______ USDA Organic Certification

______ NCDA Meat Handler’s License ______ FDA Short Course Certification

(for acidified foods)

______NCDA Commercial Kitchen county board of health inspection certificate

______DFM Meat Guidelines – signed and attached to this application

______ Cheese production inspection

______ Cheese-makers course

______Other courses, certificates, etc. Please list: _____________________________

______General Liability Insurance, $1,000,000 minimum – please attach a copy (required for all vendors) and be sure the Davidson Farmers Market is listed as the “Certificate Holder” or “Additional Insured.” All returning vendors must submit a current copy that shows coverage for 2016.

Liability Insurance and Hold Harmless Provision – Davidson Farmers Market holds general liability insurance covering the Davidson Farmer’s Market. A Hold Harmless clause is included here as part of the Vendor Agreement.

Each vendor participating in the Davidson Farmer’s Market shall be responsible for any loss, personal injury, deaths and/or other damage that may occur as a result of the vendor’s negligence or that of its servants, agents and employees, and hereby agrees to exonerate, save harmless, protect and indemnify Davidson Farmer’s Market, its successors and assigns, from and against any and all losses, damages, claims, suits or actions, judgments and costs, and attorneys fees which may arise or grow out of any injury or death of persons or damage to property in any manner connected with the vendor’s products, operations or vending at the Market.

SNAP/EBT – All vendors selling products eligible for SNAP/EBT must participate in the Davidson Farmer’s Market SNAP/EBT Program, and must accept EBT tokens for appropriate products. Tokens will be reimbursed by Market management.

The Supplemental Nutrition Assistance Program (SNAP), formerly and still popularly known as the Food Stamp program, provides financial assistance for purchasing food to low- and no-income people living in the U.S. It is a federal aid program, administered by the U.S. Department of Agriculture, though benefits are distributed by individual U.S. states. They can be used to purchase any edible foods, regardless of nutritional value. Hot foods (such as food truck items) are ineligible.

Electronic Benefit Transfer (EBT) is an electronic system that allows state welfare departments to issue benefits via a magnetically encoded payment card.

I have read and agree to the Hold Harmless provision and EBT/SNAP information above. I submit that the information provided for my application is accurate and complete. I have read the DFM Guidelines (found on the website, ) and I will abide by its provisions. I agree to have my farm/production site inspected by a designee of the Davidson Farmer’s Market Board.

NC Department of Revenue Sales Tax Certificate of Registration or exemption letter

North Carolina requires the DFM to have your sales tax paperwork on file and that you display it at your booth.

PRINT NAME: _________________________________________________________

SIGNED: _________________________________ DATE: _______________________

IMPORTANT REMINDERS AS YOU ARE SUBMITTING YOUR APPLICATION

Please attach the following documents to your application:

• Meat Guidelines signed, if a meat vendor.

• Insurance documentation showing coverage in 2016

• NC Department of Revenue Sales Tax Certificate of Registration or exemption letter.

• All Applicable licenses and inspection certificates.

Space is limited.

New Applicants: Do not send any payments until your application is approved.

Upon acceptance, a copy of insurance is required along with payment.

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