Minutes_3-14-15 V2



Board Meeting MinutesMonday, May 11, 2020 ? 8:30 a.m.Meeting by Electronic Participation (Teleconference)in accordance with HB 197OFFICERS STANDING COMMITTEESChairDon HasslerFinanceGreg WilkensVice-ChairMichael DreisbachGovernanceKen BogardSecretary/TreasurerGreg WilkensOperations & Human ResourcesMichael DreisbachPublic Information & CommunicationsPROJECT COMMITTEES SPECIAL COMMITTEESDan Corey introduced himself and commented that he is looking forward to meeting everyone personally, hopefully in the near future. At this time he reviewed instructions on participation in the Board meeting, being conducted by electronic means by telephonic means per provisions of House Bill 197.OPEN BOARD MEETINGTID Chair Don Hassler called the meeting to order at 8:33 a.m. Denise Roberts took the minutes and the roll call. ROLL CALLVotingMembers PresentVotingMembers AbsentNon-VotingMembers PresentNon-VotingMembers Absent Kristen BitonteKen BogardLarry BurksDave ButschMike DreisbachDoug FieldsDon Hassler Joe McAbeeFred MarcumGreg MartinEric PohlmanGreg WilkensKathy CarseyBob KoehlerSara CarruthersWilliam Coley Candice Keller George Lang TID Staff/Interested Parties Present:Dan CoreySean FraunfelterRusty SchuermannTID DirectorFinanceLegal CounselAmy O’ConnellAndy ShahanAshley PatrickBetty HullBrian ToombsChad RundleDan HoyingDennis StemlerJay HamiltonJeff WallaceJon BrunotJon WileyKeith SmithKert RadelRob HansSteve MaryTim FranckTom HibbardTravis BakerVanessa NghiemGeotechnologyLJB, Inc.DLZRasor MarketingBurgess & NipleDLZLJB, Inc.WSP USAMead & HuntBarge DesignBurgess & NipleWoolpertODOT – District 8Fairfield ChamberWSP USATerraconWest Chester TownshipAmerican StructurepointAECOMAECOM Chair Hassler welcomed Eric Pohlman, who replaced Carla Fiehrer on the TID Board. Mr. Pohlman is the City of Hamilton’s appointment.Approval of Past board MinutesDecember 2, 2019 Board MeetingMr. Bogard made the motion to approve the minutes.Mr. Martin seconded.There was a roll call vote. The motion carried unanimously with all Board members present each voting yes.CHAIRMAN’S REPORT No report.status report – Dan Corey(See attached Director’s Report) South Hamilton CrossingRight-of-wayDirector Corey reported that efforts to communicate continue with CSX regarding the project right-of-way easements, although there hasn’t been much progress towards resolution.Punch list - Director Corey reported that the removal of the City’s logo, that is hung on the overpass structure, will be done tomorrow (May 12), and will then be sent off to be repainted, and then reinstalled. S. Gilmore I-275 Ramp “Y” ImprovementsDirector Corey commented that plans were submitted and a final invoice will be submitted in May. An ODOT Jobs & Commerce application for reimbursement is in the process of being submitted. He thanked the City of Fairfield for their quick turnaround on those matters.Millikin Road/I-75 Interchange Improvement ProjectDirector Corey commented there has been a lot of activity on this project. He has been working closely with Liberty Township and ODOT in developing a scope of services. Following receipt of Letters of Interest, three interviews were conducted, and Burgess & Niple (B&N) was selected as the preferred consultant. (A resolution authorizing retention of B&N is on the agenda for Board consideration later in the meeting.) Conversations have been ongoing between Liberty Township and Butler County, and the BCTID and ODOT, on how to put a funding program together. The BCTID plans to present to TRAC, but not presently asking for funding. ODOT has suggested that we consider following such an approach to que up the project for TRAC’s information and its consideration. Director Corey is also looking to submit a Jobs & Commerce application for FY21 (Board action will be considered later in the meeting). North Hamilton CrossingThe City of Hamilton is actively pursuing the BUILD grant with USDOT, which is due May 15. Director Corey commented the TID has reviewed this grant request, and provided comments to assist with that application. He will be requesting Board approval to submit an ODOT Jobs & Commerce TID Grant application later in the meeting.SR 129/Cox Road/Liberty Way Interchange Modification Director Corey commented that the BCTID’s current role in the project relates to continuing coordination and assistance with the BCEO, Liberty Township and ODOT relative to advancement of the right-of-way phase and, specifically, with the contribution of TID grant funding awarded through ODOT Jobs & Commerce. Right-of-way authorization was finally given on April 4 through FHWA/ODOT. Accordingly, an extension for the use of FY 20 TID grant funding in the amount of $200,000 allocated for these right-of-way purposes is being coordinated with ODOT for use in FY21. COVID-19Director Corey reported that BCTID staff has been addressing record clean-up per retention policy at our storage unit located in the City of Fairfield, and leveraging this time to catalog BCTID files stored there. He thanked Greg Wilkens for his assistance in helping BCTID staff follow the policies of the BCEO as it pertains to being in the building during this time.NEW BUSINESS Resolution 2020-01 - “A resolution authorizing an intergovernmental agreement with Liberty Township; retention of engineering services; and request for ODOT HB 62 FY 21 TID funding all relating to the Millikin Road / I-75 Interchange Improvement Project (Phase 1 Work) and related actions.”Director Corey gave some background information on Resolution 2020-01. Liberty Township and the BCTID are anticipating entering into an Intergovernmental Agreement for the purpose of advancing the Millikin Road/I-75 Interchange Improvement project. Liberty Township’s commitment would be 2/3 (approximately $100,000) of the Project cost items for Phase 1 work, and the TID pledged amount is 1/3 (approximately $50,000)—a total amount of $150,000. The consultant services agreement with Burgess and Niple is in an amount not to exceed $129,486.24. This resolution accomplishes three things: 1.) to enter into an Intergovernmental Agreement with Liberty Township; 2.) entering into a contract with Burgess & Niple; and 3.) authorizing the BCTID to submit an application (due May 31, 2020) to ODOT Jobs & Commerce for Phase 1 work.Kristen Bitonte thanked Director Corey, Greg Wilkens, ODOT and OKI for their assistance in getting the project to this point. Mr. Wilkens made the motion to approve the resolution. Mr. Burks seconded.There was a roll call vote. The motion carried unanimously with all Board members present each voting yes.Resolution 2020-02 – “A resolution authorizing application for ODOT HB 62 FY 21 TID funding for advancement of transportation improvement project, to wit: North Hamilton Crossing Project and related actions.”Director Corey gave background information on Resolution 2020-02, which grants authorization to make application to ODOT Jobs & Commerce for eligible funding for the North Hamilton Crossing project. He gave a brief description of the project transportation purpose and need and commented it will facilitate economic development opportunities in the region with the construction of the Spooky Nook Sports Complex. This project will also provide direct access from SR129 to this complex while crossing both the Great Miami River and the CSX Railroad, and will accommodate increasing traffic demands north of the City of Hamilton. Application for funds to ODOT Jobs & Commerce, along with Hamilton’s BUILD grant request to the USDOT, is the beginning of the funding package for this project.Mr. Bogard made the motion to approve the resolution. Mr. Marcum seconded.There was a roll call vote. The motion carried unanimously with all Board members present each voting yes.Joe McAbee asked for a description of the alignments. Director Corey replied that there are two alignments being studied, both of which will be equally looked at in the preliminary engineering study. Styles of intersections and style of roadway will also be looked at. The estimated cost of one alternative is $170 million and the other is $120 million. A brief discussion ensued on the two different alignments, both of which begin at the SR129/Hampshire Drive area. (Director Corey will supply a map to the Board members). Greg Wilkens spoke briefly on the alignment issue.Eric Pohlman asked if there was a target date for completion of this project. Director Corey replied that the completion date will be driven partly by availability of funding. He commented that the BCTID and Hamilton are working diligently to procure required funding to undertake the necessary engineering work at an estimated cost of $3.8 million. Resolution 2020-03 – “A resolution authorizing an increase and decrease in appropriations for the amended 2020 financial budget.”Larry Burks asked how the latest downturn in the economy will affect the TID Board, and if any of the revenues are tied to a source that has been impacted. Sean Fraunfelter replied that he did not think so. Mr. Bogard made the motion to approve the resolution. Mr. McAbee seconded.There was a roll call vote. The motion carried unanimously with all Board members present each voting yes.Resolution 2020-04 – “A resolution authorizing the creation of Fund 192 – Millikin Road Interchange Fund.”Mr. Bogard made the motion to approve the resolution. Mr. Wilkens seconded.There was a roll call vote. The motion carried unanimously with all Board members present each voting yes.Resolution 2020-05 – “A resolution authorizing fiscal year 2021 budget.”Mr. Bogard made the motion to approve the resolution. Mr. Burks seconded.There was a roll call vote. The motion carried unanimously with all Board members present each voting MITTEE REPORTSGovernance — No report.Public Information — No report.Chair Hassler announced that Dave Butsch has been on the TID Board for 12 years and will be retiring. Dave will be asked to come back for a proclamation that will be presented to him at the first Board meeting where everyone is together again in person. Operations/Human Resources — No report.Finance – Greg WilkensThe April 2020 financial report is included in the Board packet and presented for review and comments by the Board. Sean Fraunfelter reported on financial status of the SHX Project and thanked ODOT for their efforts relative to reimbursement from federal funds allocated for the project. PUBLIC COMMENTSChair Hassler asked if those participating in the call this morning could identify themselves at this time so Denise can get a record of all participants in today’s meeting. OLD BUSINESS – None.ADjournment of REGULAR SESSIONMr. Bogard made the motion to adjourn regular session. Mr. Dreisbach seconded the motion.There was a roll call vote. The motion carried unanimously with all Board members present each voting yes. ................
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