TEACHER LICENSURE UNIT MENTOR CHECKLIST
Early Educator Support, Licensure and Professional Development (EESLPD) Office
Early Education Branch
Education and Quality Section
Mentor Checklist for BTSP Teachers
School Year 20__-20__
Teacher: _______________________________________ Mentor: ______________________________
Site Administrator: ________________________________ Site: __________________________________
September
Call teacher to verify information provided on the assignment sheet (address, phone number, email, site administrator, PD, etc.).
Instruct the teacher to complete and mail the EESLPD Change form to the EESLPD Office, if information has changed.
Set up the Coaching Commitment Conference.
September/October
Team Agreement (Virtual) Meeting and Orientation will be scheduled by the EESLPD Office. Notify the teacher
and site administrator of the team agreement meeting dates at least 2 weeks in advance. Verify that the teacher has received the
following electronic documents:
Team Agreement (LE/SPI or SPII)
Teacher Evaluation Schedule
Rubric for Evaluating NC Teachers
LE teachers only - Pre-Service Checklist
Teacher will email the signed Team Agreement form to the mentor. The mentor will verify that the teacher and site
administrator have signed the form.
Mentor will sign the Team Agreement form and email it to the evaluator
Post-Observation Conference for 1st Observation (face-to-face, phone or virtual platform)
Additional October mentor/mentee contact
Introduction to Foundation modules, Intermediate or Advanced Course classroom-based support
NCEES-Home Base support, as needed
Introduce teacher support resources on website
October/November
Begin or review Professional Development Plan (PDP) planning for teacher based on teacher’s self-assessment and comments from first observation
Review the teacher’s goals to ensure that they are relevant to his/her professional growth.
Discuss the Initial Professional Development Plan with the teacher
Teacher enters the Professional Development Plan into NCEES- Home Base
Write Comments (required) and Sign (required) the Initial Professional Development Plan in the NCEES- Home
Base System for teacher
Additional mentor/mentee contact
Lateral Entry teachers only - support teachers through the Pre-Service checklist, including Guided Observation and Foundation Modules, Intermediate Course
Foundation modules, Intermediate or Advanced Course classroom-based support
December
Additional mentor/mentee contact
Foundation modules, Intermediate or Advanced Course classroom-based support
Post-Observation Conference for 2nd Observation (face-to-face, phone, or virtual platform)
January
Provisionally Licensed / Lateral Entry Teachers Only- Remind teacher to submit the Annual Professional Development Log
(Include unofficial transcripts) by January 8th*
Additional mentor/mentee contact
Foundation modules, Intermediate or Advanced Course classroom-based support
February
Additional mentor/mentee contact
Foundation modules, Intermediate or Advanced Course classroom-based support
Discuss the Mid-Year Review for the Professional Development Plan with teacher no later than February 26th (face-to-face,
phone or virtual platform)
Mid-year PDP Review – Check the teacher’s summary of how he/she has demonstrated progress towards meeting each
PDP goal (summary of implementation of the activities and expected outcomes). Goals should be listed
separately (example: Goal 1: Standard 3, element A; Goal 1:3A – summary/reflection and evidences, Goal 2: 4H –
summary/reflection and evidences)
Write Comments (required) and Sign (required) the Preliminary/Professional Development Plan in the NCEES- Home
Base System for teacher
Post-Observation Conference for 3rd Observation (face-to-face, phone, or virtual platform)
March
Additional mentor/mentee contact
Foundation modules, Intermediate or Advanced Course classroom-based support
April
Additional mentor/mentee contact
Professional Development Plan – End-of-Year Review- All Teachers no later than May 1st (face-to-face, phone, virtual platform).
Review the End-of-year PDP Review – Check the teacher’s summary of how goals were implemented and whether or not
they were met. Teacher will complete a summary of activities implemented and outcomes.
Goals should be listed separately (example: Goal 1: Standard 3, element A; Goal 1:3A – Goal 2: 4H –
summary/reflection and documentation artifacts)
Review the teacher’s evidences to support the summary of each goal.
Write Comments (required) and Sign (required) the Preliminary/Professional Development Plan in the NCEES- Home
Base System for teacher.
May
Additional mentor/mentee contact
Foundation modules, Intermediate or Advanced Course classroom-based support
Attend Final Observation and Summative Evaluation Conference
Advise teachers to print out or download copy of the Teacher Summary Rating form to keep in his/her files.
Provisionally Licensed / Lateral Entry Only- Remind mentee to mail in Annual Professional Development Log, including
unofficial transcripts of coursework to EESLPD Office - on or before May 31st.
Send to:
Gordon Millspaugh
Early Education Support, Licensure & Professional Development Unit
Division of Child Development and Early Education, NC DHHS
820 South Boyland Avenue, McBryde Building
Raleigh, NC 27603
2001 Mail Service Center
Raleigh, NC 27699-2200
*This document is to be used as a guide for mentors. Dates can and will vary from teacher to teacher base on their individual circumstances.
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