Student Activities Guidelines - Miami-Dade …

MIAMI-DADE COUNTY PUBLIC SCHOOLS

Division of Athletics, and Activities

Student Activities

Guidelines

August 2023

MIAMI-DADE COUNTY PUBLIC SCHOOLS

The School Board of Miami-Dade County, Florida

Ms. Mari Tere Rojas, Chair

Ms. Monica Colucci, Vice Chair

Mr. Roberto J. Alonso

Ms. Lucia Baez-Geller

Dr. Dorothy Bendross-Mindingall

Ms. Mary Blanco

Mr. Danny Espino

Dr. Steve Gallon III

Ms. Luisa Santos

Student Advisor

Ms. Zahra Marie Ronizi

Superintendent of Schools

Dr. Jose L. Dotres

Mr. Luis Diaz, Chief Operating Officer

Office of District Operations

Mr. Steffond Cone, Assistant Superintendent

Office of District Operations

Mr. Ronald G. Redmon, Administrative Director

Office of District Operations

MIAMI-DADE COUNTY PUBLIC SCHOOLS

District Operations

Division of Athletics, Activities and Accreditation

9040 S.W. 79th Avenue

Miami, Florida 33156

Office: 305-275-3715

Fax: 305-275-3721

Mr. Steffond Cone

Assistant Superintendent

305-995-7415

Mr. Ronald G. Redmon

Administrative Director

305-275-3715

Ms. Paola Martinez

Instructional Supervisor

305-275-3714

Mr. Anthony Cancio

Assistant Business Manager

305-275-3714

INTRODUCTION

The Student Activities Handbook has been compiled for the purpose of providing

assistance to Activities Directors in planning and conducting extracurricular and cocurricular activities for students enrolled in Miami-Dade County Public Schools (MDCPS). It is to serve as a guide only and individuals are not bound by the stated

procedures unless they are Board policies and/or administrative directives. It is not to be

assumed that all the activities described in this manual are the responsibility of the

Activities Director.

The Handbook contains categorical references to administrative manuals, the Manual of

Internal Fund Accounting for Elementary and Secondary Schools, procedural

memoranda, and School Board Rules. It is recommended that Activities Directors

become familiar with the procedures, policies, and helpful hints contained in this

document prior to planning and/or engaging in activities within the school. However, there

may be other activities undertaken at some schools that are not included.

The Principal of each school has the responsibility for all activities within the school and

the manner and extent to which these activities are conducted.

This manual contains general guidelines related to the section topic as well as School

Board Rules and memoranda that are intended to assist Activities Directors with each of

these aspects of their job.

Any recommended revisions to the Handbook should be brought up at regularly

scheduled Activities Directors meetings. Revisions will be made on an annual basis to

ensure that the Handbook accurately reflects the policies and procedures of Miami-Dade

County Public School System.

Ask for assistance; experienced Activities

Directors will be happy to answer your questions.

Table of Contents

Topic

Page

General Information/Suggested Timeline .................................................................................... 1

Assemblies and Pep Rallies ........................................................................................................ 8

Awards for Achievement ........................................................................................................... 11

Bids, Proposals and Contracts .................................................................................................. 14

Blood Drives ............................................................................................................................. 24

Booster Clubs and Allied Organizations .................................................................................... 26

Charities and United Way ......................................................................................................... 27

Clubs and Student Activity Groups ........................................................................................... 31

Code of Student Conduct .......................................................................................................... 36

Communicating with Students and the Public ........................................................................... 37

Contests................................................................................................................................... 40

Dade Partners ........................................................................................................................... 42

Dances ..................................................................................................................................... 43

Designated Days, Weeks and Months ...................................................................................... 46

Distribution of Material to Students............................................................................................ 49

Elections ................................................................................................................................... 51

Eligibility and Grades ................................................................................................................ 54

Equal Access and Religion-Related Groups Issues .................................................................. 62

Field Trips and Transportation ................................................................................................. 65

Fund-raising and Internal Accounts ........................................................................................... 66

Gay/Straight Clubs .................................................................................................................... 75

Gifts .......................................................................................................................................... 93

Grad Bash................................................................................................................................. 94

Graduation ................................................................................................................................ 96

Homecoming and Spirit Week ................................................................................................... 99

Junior Achievement ............................................................................................................... 103

Master Calendar ..................................................................................................................... 104

Orientation .............................................................................................................................. 106

Prom ...................................................................................................................................... 107

Public Performances ............................................................................................................... 111

Releasing Student Information ............................................................................................... 112

Student Council/Student Government ..................................................................................... 113

Student Publications ............................................................................................................... 114

Supplements ........................................................................................................................... 117

Title IX .................................................................................................................................... 118

Use of Facilities...................................................................................................................... 119

Volunteers............................................................................................................................... 121

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