PDReport .us



State of MichiganCivil Service CommissionPosition Code1. FINCALTAE06NCapitol Commons Center, P.O. Box 30002Lansing, MI 48909POSITION DESCRIPTIONThis position description serves as the official classification document of record for this position. Please complete the information as accurately as you can as the position description is used to determine the proper classification of the position.2. Employee's Name (Last, First, M.I.)8. Department/AgencyMDHHS-DPT OF HUMAN SVC CNTL OF3. Employee Identification Number9. Bureau (Institution, Board, or Commission)Finance and Accounting4. Civil Service Position Code Description10. DivisionFinancial Analyst-AOverpayments, Collections, & Psychiatric Hospital Reimbursement5. Working Title (What the agency calls the position)11. SectionReconciliation AnalystCollects & Reconciliation6. Name and Position Code Description of Direct Supervisor12. UnitJOHNSON, BARBARA A; FINANCIAL MANAGER-3Reconciliation & Dispute7. Name and Position Code Description of Second Level Supervisor13. Work Location (City and Address)/Hours of WorkHARRISON, LAURA L; STATE ADMINISTRATIVE MANAGER-1235 S. Grand Ave, Lansing, MI 48933 / Monday-Friday, 8am-5pm14. General Summary of Function/Purpose of PositionThe incumbent functions as a recognized resource in the Reconciliation and Dispute Unit with sole responsibility for analyzing of financial data pertaining to the collection of overpayments and delinquent invoices.? Reviews, reconciles, and distributes money collected from the Michigan Department of Treasury and the U.S. Treasury Offset Program.? Analyzes, interprets, and reconciles reports pertaining to the collection of overpayments and delinquent invoices such as match/no match, alias, and un-processible.? The incumbent serves as a recognized resource and liaison between Michigan Department of Health and Human Services (MDHHS) staff and debtors in resolution of disputes related to collections.? Analyzes, interprets, develops, and reports statistical information related to collections.15. Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty.List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent.Duty 1General Summary:Percentage:60Responsible for analyzing, gathering, development, and reconciliation of financial data pertaining to collections.? Reviews and prepares statistical reports detailing daily, weekly, monthly, and fiscal year collections related to both Federal and State Treasury recoveries.Individual tasks related to the duty:Design, implement, maintain, and evaluate complex spreadsheets used for reconciliation between the Michigan Department of Treasury and MDHHS collections Design, maintain, and evaluate complex spreadsheets used for reconciliation between the U.S. Treasury Offset Program and MDHHS collectionsDesign, maintain, and evaluate complex spreadsheets used for reconciliation of the match/no match reportDesign, maintain, and evaluate complex spreadsheets used for reconciliation of the alias reportDesign, maintain, and evaluate complex spreadsheets used for reconciliation of the un-processible reportDetermine and assign account coding and distribute funds collected to appropriate appropriations and funds based on Generally Accepted Accounting Principles (GAAP).Process refunds of over collectionsReconcile cash received and posted within various computer applications with MiCARS and SIGMAAnalyze collection data and operations making recommendations for change related to efficiency Duty 2General Summary:Percentage:30Perform analyses and prepare special reports for complex issues to satisfy requests from debtors, courts, Michigan Department of Treasury, U.S. Treasury Offset Program, auditors, management etc. in relation to collections.? Analyze and develop reconciliation procedures for review and acceptance by managementIndividual tasks related to the duty:Interpret existing state and federal laws, policies, and procedures related to collectionsEvaluate and make recommendations related to reconciliation proceduresPrepare special reports and analysis as requestedCompiles statistical data pertaining to disputes and present findings to management as neededCommunicate both verbally and in writing with internal and external customers as appropriateReview inquiries that involve the local/county offices, Michigan Department of Treasury, Food and Nutrition Services (FNS), debtors and other entities involved in the collection process such as Probation Officers, Attorneys, and Office of Inspector General Staff (OIG)Analyze and prepare special reports as requested by Department and outside AgenciesSummarizes collection data establishing current and long term economic trends pertaining to collections of various programs (ex:Medicaid, Supplemental Nutrition Assistance Program (SNAP), Financial Incentive Program (FIP), Children’s Foster Care, Adoption Subsidy) Duty 3General Summary:Percentage:10Other duties as assignedIndividual tasks related to the duty:Perform other analytical projects, task, and duties as assignedBack-up other staff as assignedAttend meetings as requestedParticipate on committees and teams as assigned16. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions. The incumbent will review information and documents received from a variety of sources.? The incumbent will make virtually all day-to-day decisions required to complete these duties.? Any area of the Department can and will at times be affected by those decisions.?The incumbent will handle other projects and assignments, sometimes of an urgent nature, making most decisions related to these projects independently.17. Describe the types of decisions that require the supervisor's review. When confronted with unusual situations and issues such as conflicting policy interpretations or laws, the manager will review decisions.?When dealing with the Michigan Department of Treasury or the U.S. Treasury Offset Program, the more critical decisions will require review by the manager.?When the incumbent is learning something new, decisions require the manager’s review18. What kind of physical effort is used to perform this job? What environmental conditions in this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions.The work environment is typical of an office environment with extensive computer and phone usage that can be high stress and at times highly urgent and critical fixed deadlines.19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a full-time, on-going basis.Additional Subordinates20. This position's responsibilities for the above-listed employees includes the following (check as many as apply):NComplete and sign service ratings.NAssign work.NProvide formal written counseling.NApprove work.NNApprove leave requests.Review work.NApprove time and attendance.NProvide guidance on work methods.NOrally reprimand.NTrain employees in the work.22. Do you agree with the responses for items 1 through 20? If not, which items do you disagree with and why?Yes.23. What are the essential functions of this position?The function of this position is to serve as a recognized resource Financial Analyst in the Collections and Reconciliation Section.? Essential functions include financial reconciliations and reporting related to collections and disputes of the most complex in nature.24. Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed.New establishment.?25. What is the function of the work area and how does this position fit into that function?The Division’s staff and managers ensure the timely and accurate establishment of overpayments owed the Department, along with collecting those overpayments, and resolving all disputes brought to their attention.? The Collections and Reconciliation Section is responsible for collecting overpayments and delinquent invoices, resolving disputes and reconciliations of various transactions among multiple computer applications.? This position works closely with other Units and Sections to improve collection processes and reconciliations minimizing ongoing problems and disputes while ensuring that federal and state guidelines related to financial data and compilation are completed and resolved timely and accurately.26. What are the minimum education and experience qualifications needed to perform the essential functions of this position.EDUCATION:Possession of a bachelor's degree in any major with at least 24 semester (36 term) credits in one or a combination of the following: accounting, finance, or economics.EXPERIENCE:Financial Analyst 12Three years of professional experience providing a systematic review, analysis, interpretation, and/or evaluation of budgets, mortgages, loans, or other financial data, equivalent to a Financial Analyst, including one year equivalent to a Financial Analyst P11, Accountant P11, or Auditor P11.KNOWLEDGE, SKILLS, AND ABILITIES:Thorough knowledge of reporting techniques, analysis, and research principles, database and spreadsheet applications.Knowledge of financial management principles and practicesAbility to collect and interpret information, apply criteria, and make recommendationsAbility to communicate effectively with othersAbility to quickly assimilate a variety of oral and written data (i.e. legal, social, economic, etc.) to analyze facts and draw logical conclusionsKnowledge of various computer applications such as MS Office, ASAP, Bridges, CHAMPS, MiCARS, etc.Additionally as listed on the Civil Service Job SpecificationCERTIFICATES, LICENSES, REGISTRATIONS:None.NOTE: Civil Service approval does not constitute agreement with or acceptance of the desired qualifications of this position.I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.SupervisorDateTO BE FILLED OUT BY APPOINTING AUTHORITYIndicate any exceptions or additions to the statements of employee or supervisors.None.I certify that the entries on these pages are accurate and complete.HILLARY PLATTE12/9/2019Appointing AuthorityDateI certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.EmployeeDate ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download