Study Guide for MOS Objectives in Microsoft Word 2013 ...

Study Guide for MOS Objectives in Microsoft Word 2013 Illustrated --EXPERT

1.0 Manage and Share Documents 2.0 Design Advanced Documents 3.0 Create Advanced References

1.1 Manage Multiple Documents

modify existing templates merging multiple documents managing versions of documents copying tyles from template to template using the style organizer copying macros from document to document linking to external data moving building blocks between documents 1.2 Prepare Documents for Review setting tracking options limiting authors, restricting editing deleting document draft version removing document metadata marking as final protecting a document with a password 1.3 Manage Document Changes tracking changes managing comments using markup options resolving a multi-document style conflicts displaying all changes

2.1 Apply Advanced Formatting using wildcards in find and replace searches creating custom field formats setting advanced layout options, setting character space options setting advanced character attributes creating and breaking section links linking textboxes

2.2 Apply Advanced Styles

creating custom styles customizing settings for existing styles creating character-specific styles assigning keyboard shortcuts to styles 2.3 Apply Advanced Ordering and Grouping creating outlines promoting sections in outlines creating master documents inserting subdocuments linking document elements

3.1 Create and Manage Indexes creating indexes updating indexes marking index entries using index auto-mark files

3.2 Create and Manage Reference Tables creating a table of contents creating a table of figures a formatting table of contents updating a table of authorities

setting advanced reference options (captions, footnotes, citations) 3.3 Manage Forms, Fields, and Mail Merge Operations

adding custom fields modifying field properties

adding controls

Pages Where Covered

Word 246-247

Word 227

Supplement

Word 242-243

Word 242-243

Supplement Word 286-287 Word 168-169 Pages Where Covered Word 360-361 Word 362-363 Word 342-343 Word 40 Word 40-41 Word 360-361 Word 342-343 Pages Where Covered Word 358-359 Word 356-357 Word 360-361 Word 364-365 Word 356-357

Pages Where Covered Supplement Word 192, Word 340-341 Word 310-311 Word 52 Word 52 Word 214-215, Word 216-217 Word 137 Pages Where Covered Word 234-235, Word 236-237, Word 238-239 Word 232-233 Word 236-237 Word 382-383 & Supplement Pages Where Covered Word 202-203 Word 204-205 Word 227 Word 227 Word 140-141

Pages Where Covered Word 210-211, Word 212-213 Word 212 Word 210-211 Supplement Pages Where Covered Word 208-209 Word 268-269 Word 208-209, Word 218-219 Word 268-269 Word260-261, Word264-265, Word 266-267 Pages Where Covered Word 186 Word 182 Word 332-333, Word 334-335, Word 336-337, Word 338-339

4.0 Create Custom Word Elements

modifying control properties performing mail merges managing recipient lists inserting merged fields previewing results

4.1 Create and Modify Building Blocks creating custom building blocks saving selections as Quick Parts editing building block properties deleting building blocks

4.2 Create Custom Style Sets and Templates creating custom color themes creating custom font themes creating custom templates creating and managing style sets

4.3 Prepare a document for Internationalization and Accessibility configuring language options in documents adding alt-text to document elements creating documents for use with accessibility tools managing multiple options for +Body and +Heading fonts utilizing global content standards modifying Tab order in document elements and objects

Word 332-333, Word 334-335, Word 336-337, Word 338-339 Word 188-189 Word 184-185, Word 192-193 Word 193 Word 188, Word 192

Pages Where Covered Word 166-167 Word 166-167 Word 166-167 Word 168 Pages Where Covered Word 158-159 Word 158-159 Word 244-245 Word 240-241 Pages Where Covered Word 262-263 Word 308 Supplement Word 232-233 Word 262 Supplement

Microsoft Office Specialist (MOS) Reference: Word 2013 (EXPERT)

Managing Versions of Documents

If you close a previously saved documents without saving it, you can use the Versions feature to recover the most recent version.

1. Open the previously saved document. 2. Click the FILE tab, then verify that the Info tab is selected. 3. Click Manage Versions. The version you worked on but did not saved should be listed as shown:

4. Click this version to open it and then in the yellow bar at the top of the file, click Restore to overwrite any previously saved versions.

Copy Macros from Document to Document

You can copy a macro from one document for use in another document or the Normal template. Note that the document you copy a macro from must be saved as a Macro-enabled document (.docm). To save a document as a Macro-enabled document, click the FILE tab, click Save As, then select the .docm file type instead of the .docx file type. The document you want to copy the macro to also must also be saved as a .docm file before you copy a macro into it. You work in the Organizer dialog box to copy a macro from one document to another document. The process is the same as for copying a style from one document to another.

1. Create the macro that you want to copy and make sure it is saved in a macro-enabled document. HINT: Save the macro name with no spaces.

2. In the document containing the macro, click the DEVELOPER tab, then click Macros to open the Macros dialog box.

3. Click Organizer. 4. Verify that the document containing the macro appears at the left side of the Organizer

document. If another file appears there, click Close File, click Open File, then navigate to and select the macro-enabled document containing the macro you want to copy. HINT: You must change the file type to All Word Documents because by default only templates are listed. 5. On the right side of the document box, click Close File, then click Open File and navigate to and select the macro-enabled document that you want to copy the macro to. HINT: You must change the file type to All Word Documents.

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Microsoft Office Specialist (MOS) Reference: Word 2013 (EXPERT)

6. When both files are listed in the Organizer dialog box, click NewMacros on the left side of the dialog box, then click Copy.

7. Verify that NewMacros appears in the new document. 8. Click Close.

Marking a Document as Final

You use the Mark as Final command to communicate to readers of the document that you are sharing a completed version of the document. Marking a document as final also helps prevent readers from making unintended changes to the document. To mark a document as final and make it Read-Only:

1. Click the FILE tab, then click Info. 2. Click Protect Document. 3. Click Mark as Final.

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Microsoft Office Specialist (MOS) Reference: Word 2013 (EXPERT)

Using Wildcards in Find and Replace Searches

Finding and replacing formats, special characters and nonprinting elements is covered in Word 366-367. Using wildcards in find and replace searches is a similar process. A wildcard is used to help you search for variations of words, multiple words at once, or similar groups of words. For example, you might need to find every name in a document that begins with "Gre" such as "Greig," "Gregson," "Greeg," etc., and replace it with the name "Gregg." You use the asterisk wildcard (*) to search for every instance of "Gre* and replace it with "Gregg." To use wildcards to find and replace text:

1. Click the HOME tab, then click the list arrow next to Find in the Editing group.

2. Click Advanced Find. 3. Click More to expand the Find and Replace dialog box. 4. Click the Use wildcards check box.

5. You can then choose a wildcard from a list (click Special and click a wildcard character), or you can type a wildcard character such as an * in the Find box.

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Microsoft Office Specialist (MOS) Reference: Word 2013 (EXPERT)

Assigning Keyboard Shortcuts to Styles

The process for assigning a keyboard shortcut to a style is the same as assigning a keyboard shortcut to a macro or any other command. The procedure is explained on page Word 382 for macros and below for styles:

1. Create and save a new style. 2. Click the FILE tab, click Options, then click Customize Ribbon. 3. Click Customize to the right of Keyboard shortcuts. 4. Scroll to and click Styles in the list of Categories. 5. Select the style you want to assign a keyboard shortcut to. 6. Click in the Press new shortcut key text box, press the shortcut key combination, click Assign,

then click Close. Note that several keyboard shortcuts already exist for built-in styles.

Using Index Auto-Mark Files

An index auto-mark file is a file that already contains text marked for inclusion in an index. You can add the file containing marked index entries to a new document. To add an index auto-mark file to a document

1. Click the REFERENCES tab. 2. Click Insert Index in the Index group. 3. Click AutoMark in the Index dialog box as shown below.

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Microsoft Office Specialist (MOS) Reference: Word 2013 (EXPERT)

4. Select the file containing the auto-mark files, then click Open.

Creating Documents for Use with Accessibility Tools

You can create Microsoft Word documents to make them more accessible to users with disabilities. You can use the Accessibility Checker to check a Word document for issues that might make it challenging for a user with a disability to read. To use the Accessibility Checker, click the FILE tab, click Info, then click Check for Issues. Here is a list of formatting options for creating a document that can be used with accessibility tools:

Add alternative text to images and objects Specify column header rows in tables Use styles in long documents Use short titles in headings Ensure all heading styles are in the correct order Use hyperlink text that is meaningful Use simple table structure Avoid using blank cells for formatting Structure layout tables for easy navigation Avoid using repeated blank characters Avoid using floating objects Avoid image watermarks Include closed captions for any audio

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Microsoft Office Specialist (MOS) Reference: Word 2013 (EXPERT)

Modifying Tab Order in Document Elements and Objects

The user of a form containing form fields uses the Tab key to move from form field to form field. By default, the tab key moves from right to left. You can change the order in which the Tab key moves from form field to form field through the form by recording a macro to change the Tab order. Note that you can modify the tab order of form fields, but not form controls. Following are the steps required to change the order in which form fields are activated by the Tab key.

1. Determine the Bookmark name of each form field: a. Double-click the form field to open the Text Form Field Options dialog box. b. Note the name of the form field in the Bookmark box. In the Text Form Field Options dialog box shown below the selected form field is called Text1.

2. Record a macro to change the tab order for each form field in the form: a. Store the macro in the form template. b. Record the keystrokes required to open the Bookmark dialog box (Ctrl+G), click Bookmark in the Go what list, click the bookmark name that identifies the form field that you want to activate when the user presses the Tab key, click Go To, then click the Close button in the Bookmark dialog box. c. Stop recording the macro.

3. Assign the macro for a form field: a. Select the form field from which the user will start. b. Click the Properties button in the Controls group on the DEVELOPER tab to open the Text Form Field Options dialog box. c. Click the Exit arrow in the "Run macro on" section. d. Select the macro name.

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