Working with Text - Apache OpenOffice

Writer Guide

3 Chapter

Working with Text

Copyright

This document is Copyright ? 2005?2008 by its contributors as listed in the section titled Authors. You may distribute it and/or modify it under the terms of either the GNU General Public License, version 3 or later, or the Creative Commons Attribution License, version 3.0 or later.

All trademarks within this guide belong to their legitimate owners.

Authors

Agnes Belzunce Laurent Duperval Peter Hillier-Brook Peter Kupfer Gary Schnabl Jean Hollis Weber

Daniel Carrera Katharina Greif Michael Kotsarinis Iain Roberts Barbara M. Tobias Michele Zarri

Feedback

Please direct any comments or suggestions about this document to: authors@user-faq.

Publication date and software version

Published 27 December 2008. Based on 3.0.

You can download an editable version of this document from



Contents

Copyright...............................................................................................2 Introduction...........................................................................................5 Selecting text.........................................................................................5

Selecting items that are not consecutive............................................5 Selecting a vertical block of text.........................................................6 Cutting, copying, and pasting text.........................................................7 Moving paragraphs quickly....................................................................8 Finding and replacing text.....................................................................9 Use wildcards (regular expressions).................................................10 Find and replace specific formatting................................................12 Find and replace paragraph styles....................................................12 Inserting special characters.................................................................13 Inserting non-breaking spaces and hyphens.....................................14 Inserting dashes................................................................................14 Formatting paragraphs........................................................................15 Setting tab stops and indents...........................................................17 Defining your own tab stops and indents..........................................18 Formatting characters.........................................................................19 Autoformatting.....................................................................................20 Creating numbered or bulleted lists....................................................21 Using the Bullets and Numbering toolbar........................................22 Example: configuring a nested list....................................................23 Using footnotes and endnotes..............................................................25 Inserting footnotes/endnotes............................................................25 Defining the format of footnotes/endnotes........................................26 Checking spelling.................................................................................27 Using language tools............................................................................28 Using the thesaurus.............................................................................30 Hyphenating words..............................................................................30 Using AutoCorrect...............................................................................32

Working with Text

3

Using word completion........................................................................33 Using AutoText.....................................................................................34 Line numbering....................................................................................34 Undoing and redoing changes.............................................................35 Tracking changes to a document.........................................................36

Preparing a document for review......................................................37 Recording changes............................................................................37 Accepting or rejecting changes and comments................................38 Merging modified documents...........................................................40 Comparing documents......................................................................40 Inserting notes.....................................................................................40 Linking to another part of a document.................................................42 Using hyperlinks...............................................................................42 Using cross-references.....................................................................43 Using bookmarks..............................................................................43 Working with hyperlinks......................................................................43 Inserting hyperlinks..........................................................................43 Editing hyperlinks.............................................................................45 Switching between insert and overwrite mode....................................46 Counting the words in a selection........................................................46

4

Working with Text

Introduction

This chapter covers the basics of working with text in Writer, the wordprocessing component of (OOo). It assumes that you are familiar with the use of a mouse and keyboard and that you have read about Writer's menus and toolbars and other topics covered in Chapter 1 (Introducing Writer).

We recommend that you also follow the suggestions in Chapter 2 (Setting up Writer) about displaying formatting aids, such as end-ofparagraph marks, and selecting other setup options.

When you have read this chapter, you should know how to: ? Select, cut, copy, paste, and move text ? Find and replace text ? Insert special characters ? Format paragraphs and characters ? Create numbered or bulleted lists ? Check spelling, use language tools, use the thesaurus, and choose hyphenation options ? Use the autocorrection, word completion, autotext, and line numbering features ? Track changes, undo and redo changes, and insert notes ? Link to other parts of a document

Selecting text

Before you can do anything with text, you need to select it. Selecting text in Writer is similar to selecting anything in other applications.

In addition to selecting blocks of text, you can select items that are not consecutive, and columns (vertical blocks) of text.

Selecting items that are not consecutive

To select nonconsecutive items (as shown in Figure 1) using the mouse:

1) Select the first piece of text. 2) Hold down the Control (Ctrl) key and use the mouse to select the

next piece of text. 3) Repeat as often as needed.

Selecting text

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