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Songs of Praise: Gospel Choir of the Year 2018Terms and conditionsThis Competition is organised by the BBC (“BBC”) and Avanti Media Limited (“Avanti”), together the “Organisers”. Who May EnterEntries are invited from?amateur?gospel choirs. ?An amateur gospel choir is defined as one?that?rehearses frequently and in which the majority of members do not receive professional fees for singing, on a?regular?basis. Choir?members primary source of income must not be from singing in a gospel choir. Choirs should not?have any commercially available recordings distributed by a major record label and they?should not have had music released in any of the official commercial charts (this includes the UK Christian and Gospel chart). The Organisers decision regarding the definition of ‘amateur’ will be final.?If you are in any doubt about your choir’s amateur status, please contact the Organisers for clarification before entering the competition. E-mail: songs.of.praise@2.Choirs should consist of singers who are aged 18 years and above - as of 1st January 2018.3.The maximum number of choir members is 50; we cannot accept entries from choirs that exceed this number due to staging restrictions. 4.Choirs should not include any members who are staff of the Organisers, staff of an affiliate of the Organisers, a close relation to any such staff member, or anyone connected to this competition. How to Enter5.Initial entry to the competition will entail submission of a recording on CD or MP3 of two gospel songs with keyboard accompaniment ONLY (or unaccompanied/A cappella) of:A traditional ‘recognisable’ song:hymn in a gospel style, a spiritual, or a capella song.A gospel song of your choice – a modern worship song, contemporary gospel based on the Christian faith.Each song must not be longer than 3 MINUTES. Please keep any musical introduction to a minimum. Choirs are expected to sing the same two songs in the televised finals as on their initial entry. Changes will only be allowed at the Organisers discretion if, for instance, two choirs enter the same song.6. The Musical Director/Choir Director or equivalent - can be an amateur or professional.7. If a choir chooses to commission arrangements, or to employ a professional musical director, any costs incurred must be met by the choir – not the Organisers.8.A completed official entry form must accompany the initial entry recordings on CD or MP3. 9.The entry CD or MP3 must be clearly marked with the named contact for the choir with their telephone number (this is usually the Choir Director/Music Director). Please also mark on the CD or MP3 the duration of each track. The entry CD or MP3 must contain only the performances being submitted for this competition. *See ‘Sound Recording Guidelines’ at the bottom of these terms and conditions.10. The information you provide will be collected and compiled by Avanti for the purposes of administering the competition. Avanti Media and the BBC will not store or use your details for any other purpose and will not transfer your details to any other third party without contacting you first. Please see the Avanti Media Privacy Policy below and attached to the entry form. 11. The named contact will be responsible for obtaining all permissions necessary from the choir members participating before entering the competition. Proof of relevant consents may be requested.12. MP3s and CDs are not returnable, so please remember to keep a copy.13. Entry to the competition is via the on line form on the Songs of Praise website at: bbc.co.uk/songs.of.praise Alternatively you can print off a form from the website and with your CD post it to: Songs of Praise GCOTY 18. 114-116 Broadway, Salford. M50 2UWThe closing date for entries to be received is Sunday 16th September 2018 at the latest.Progression to the Televised Finals14. A small panel of specially appointed judges will listen to the quality and style of the singing as demonstrated by the performances on the CD or MP3 (but will not be judging the technical quality of the recording – see ‘Sound Recording Guidelines’) before selecting five choirs to go forward to the finals (the televised part of the competition). Once a choir has been notified that they have made it into the finals, they will be required to send the musical arrangements – or a copy of the manuscript of the submitted entries – to the Songs of Praise production office (address overleaf).15. The judges will be selecting choirs throughout the competition using the following criteria:Technical ability: tuning, diction, voice quality, balance, ensemble, dynamics of “gospel sound”.Musical expression: musicality (rhythm/melody), communication, phrasing, passion, energy, commitment, and interpretation of the text. 16. Those choirs chosen for the finals will be informed from 24th September 2018. After which members of the production staff at Avanti will visit each choir to film a rehearsal, and to conduct a “gospel workshop/master class” with an expert gospel singing coach. Choirs must be able to hold this rehearsal by 12th October at the latest.17.The competition finals will be held on Saturday 20th October 2018 in Nottingham and will be filmed for BBC Songs of Praise. 18.The two gospel songs per choir performed in the television finals of the competition will be confirmed by the Organisers, as it may be necessary for finalists to make adjustments or even change their competition entries – e.g. if other choirs are submitting the same song(s). 19 For choirs selected to take part in the finals, Avanti will produce and pay for a professional backing track for each of the two pieces for the televised finals. Please note: we will not provide or pay for accompanists. In order to maintain a level playing field for all the choirs, we will not consider finalists producing, or having produced, their own backing track. Choirs can also sing one of their two songs unaccompanied/A cappella rather than with a backing track if they prefer. 20. As part of the final, one choir will be selected as overall winner. The others will be “finalists”. In the event of the judges not being able to reach a decision, the chair of the judges will have the final say as to which choir will be the winner.21.The title of ‘Songs of Praise Gospel Choir of the Year’ is held for one year only. The winning choir and finalists will be eligible to re-enter the competition the following year – if the competition takes place again. 22.The rules of this competition are compliant with the BBC’s current code of conduct, which is available at: Entry for the competition implies acceptance of the present rules without possibility of the right of recourse. The decision of the judges is final, without appeal, and no subsequent correspondence on their decisions will be entered into. In case of any dispute concerning nominations, matters of eligibility, or interpretation of these rules, the decision of the Organisers shall be final. The Organisers are under no obligation to name the shortlisting judges or the number of entries received.Additional Information23.Choirs who make it through to the televised finals will be required to sign an All Rights Contract. If for any reason you are unhappy to grant all rights, in all media, for free, and in perpetuity to your contribution towards the programmes, you should not enter the competition.24.Entries must not infringe the rights of any other party. The BBC accept no liability if entrants ignore these rules and entrants agree to fully indemnify the BBC against any claims by any third party arising from any breach of these rules.25.Entrants must agree to take part in any post-competition publicity, if required.26.The Organisers reserve the right to replace choirs whose entry (or any of its members) breaches any of these Terms & Conditions or for any other reason beyond its control.27.The Organisers reserve the right to extend the deadline for entries or to cancel this competition or amend these terms and conditions at any stage, if, in its opinion, entries do not reach the required standard, or if deemed necessary in its opinion and if circumstances arise outside its control.28.The Organisers, their sub-contractors, subsidiaries and/or agencies cannot accept any responsibility whatsoever for any technical failure or malfunction or any other problem with any server, internet access, postal system or otherwise which may result in any entry being lost or not properly registered or recorded. Proof of sending is not proof of receipt. 29. A contribution is available to choirs to assist with travel costs for choirs based outside Nottingham to enable them to attend the recording of the finals. This payment is at the discretion of Avanti Media. No other expenses incurred by the choirs in entering the competition or taking part in the finals will be covered by the Organisers. 30.Choirs that successfully reach the televised finals will perform with microphones provided by Avanti Media. These will usually be on stands with hand-held microphones for soloists.31. The Terms & Conditions are governed by the laws of England and Wales. □ I have read the above rules and regulations and agree to adhere to them.Name: _________________________________________________________Name of Choir: __________________________________________________Position: ________________________________________________________Signature: _______________________________________________________If you do not wish the Organisers to keep your contact details for use after this year’s competition, tick here □Entries should be made via the on line form and the two songs up loaded to the site at bbc.co.uk/songsofpraise.If posting your Entry form with a CD, entries should be clearly labeled and mailed to arrive no later than Sunday 16th Sept 2018. Post to: Songs of Praise GCOTY 2018, 114-116 Broadway, Salford. M50 2UWFor further information, please visit: HYPERLINK "" bbc.co.uk/songsofpraise.AVANTI PRIVACY POLICY:Songs of Praise? - Privacy Notice for competitors, participants and audience The producers of Songs of Praise respect your right to privacy and collect data only in accordance with Data Protection legislation and regulations. We will collect your personal data only when there is a legitimate and legal basis for doing so. Below you can read how we hold your data, why we hold it and for how rmation about the Producers of Songs of Praise:Avanti Media and Nine Lives Media produce popular award-winning factual and entertainment programmes and have been commissioned by the BBC to produce the much loved, returning series Songs of Praise. What data do we hold?We hold the following data for any choirs competing in our singing competitions:Main Choir Contact Telephone numbersMain Choir Contact Email addressesChoir Rehearsal Room of main location addressEveryone who appears in the show, including our audience members, choir members, congregation participants, competitors, contributors and presenters, will be asked to sign a Release Form. ?We rely on our legitimate interests as a media organisation to engage audiences and contributors. Where members of the public are present who do not have direct individual contact with the production teams, they will be made aware of filming notices and be given the opportunity to decline to be filmed.For the purposes of administering the Gospel Choir of the Year Competition if you submit your application online, your entry form will be hosted by a third party supplier, Monterosa. Please follow this link for their privacy policy: How will we use your data?We will use your data to communicate with you on matters relating to research, filming and the broadcast of the programmes.We will use your data to fulfil our obligation to communicate matters relevant to the commissioning, production and promotion of the programme in which you will appear.In order for the BBC’s Interactive Technical Advice and Contracts Unit (ITACU) to audit the competition at the end of the process we supply them on request with the contact details of the winning choir (their main representative, not all the members of the choir) and the address where the choir rehearse. We will delete any personal information we hold after a period of 12 months from receiving it. ITACU will delete the winners contact details after 2 years.Your RightsWe understand that looking after your data is important and we are committed to taking this responsibility seriously. If at any time you request us to alter or modify erase or access your data that is held in our system or object to our processing of your data, we will give proper consideration to your requests, though we delete all information after 12 months. If you would like to raise any issues relating to such data, please send a formal request to Avanti via our email address as given below. In compliance with Data Protection legislation and regulations, we will respond within one month. You also have the right to complain to the Information Commissioner’s Office - ................
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