Orford, New Hampshire



TOWN OF ORFORD

Board of Selectmen

Meeting Minutes

July 29, 2014

MEMBERS PRESENT: Tom Steketee, Anne Duncan Cooley, John Adams

OTHERS PRESENT: Peter Dooley, Ray Clark, Tina Clark, Emily Bryant, Charles Waterbury (Road Agent), Sheri Clifford (Town Administrator)

Call Meeting to Order

The meeting was called to order at 5:30 PM

The Board discussed the draft of the Floodplain Development Permit Application and what the cost of submitting such an application should be as well as the review process.

Steketee explained that the process evolves in time and review is required at each step. Clark stated that it is a multi-tiered process first with approval from the Selectboard, then the State for the sub-division, then from NH Shore Land Protection from the area involved, then back to the Selectboard and a final review at both the State and Federal level.

A motion was made to accept the Floodplain Development Permit Application as written. The motion passed.

The Board reviewed the draft check-list for Floodplain Development Permit Application.

Clark felt that the drafted check list was far above what was needed for the application and the application should be adopted by the Board.

Cooley asked what the process should be and if they should appoint a designee to review the application.

Steketee said that the Board did not have a designee so it was a board decision.

Adams agreed that the Board needed guidance and the best way to do this was to have a designee.

Steketee could not see a reason for a denial of the application due to past discussions.

Adams & Cooley discussed views and what procedure to take and that the Board did not have the expertise and therefore required a designee.

Steketee suggested that the Board request an opinion from Jennifer Gilbert and move along.

Adams reviewed Clark’s application and felt the only potential question was if construction of the driveway would be elevated to be out of the floodplain, and he asked for clarification as to where the septic would be located. Clark said the in-ground septic would be at the boundary of the property. Adams suggested he delete the utilities, septic, house and garage from the application. Clark re-wrote and submitted a new permit application.

A motion was made to approve the permit application from Ray and Tina Clark as submitted.

Cooley said that the Board had to decide to accept the application, deny the application or appoint a designee with the expertise to review the application.

Steketee suggested the application be sent to Jennifer Gilbert to review and give her expert opinion.

Adams felt a meeting with Gilbert would be beneficial.

Clifford will send the application to Gilbert for review and an opinion.

The Board discussed sending out a box holder for the Long Term Planning Committee regarding a public meeting. Steketee stated that Ted Cooley was willing to take care of the printing and mailing process.

(Waterbury left the meeting at 6:45 PM – Clifford left the meeting at 7:00 PM)

Discussion of Road Agent replacement

Decision:

Use current Job description as bases for advertisement. Place advertisements as soon as possible in Journal Opinion for 2 weeks Valley News for 2 weeks Municipal Association site List serve Website New Hampshire Jobs Website Ann to develop ad.

Resumes to be sent to Town Administrator and due by Friday Aug 15.

Discussed temporary help in Road Crew:

Decision:

Post locally in the usual places:

Temporary Laborer to work as Road Crew Ann to develop posting sheet.

Discussion: temporary Road Agent making use of existing talent: Bruce, Dennis

Decision: Pay a bonus of $100 per week to each of the existing Road crew as compensation for being Assistant Road Agent.

Duration of bonus: until new permanent Road agent starts

Special meeting of Selectboard to discuss Road Agent position candidates:

AUGUST 18 (Monday). 5:30 PM

Adjourn

The meeting adjourned at 7:55 PM

Respectfully Submitted,

John Adams

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