New Educator Onboarding Guide

New Educator

Onboarding

Guide

October 2017

Table of Contents

Executive Summary .......................................................... 3

New Educator Orientation Sample Schedule .................. 4

First Year Onboarding Map .............................................. 6

Tools ................................................................................. 7

Principal Onboarding Checklist ........................................... 8

Central Office Hiring Manager Onboarding Checklist .......... 11

CMSD Buddy Description .................................................. 16

Sample New Educator Welcome Email ............................... 18

Sample Welcome Team Announcement ............................. 19

Page | 2 New Educator Onboarding Guide

Executive Summary

CMSD is in an excellent position to attract outstanding employees. We offer a dynamic work

environment, excellent benefits, and a compelling mission ¨C not to mention a reputation as one

of the leaders in education reform. At CMSD, every employee is an Educator!

However, hiring great people is only the first step in building a committed, successful

workforce. An organization's approach to onboarding is critical to an employee¡¯s performance,

an employee's level of engagement, and an employee¡¯s desire to stay with the organization.

Onboarding is pivotal for both new Educators and CMSD. You may not know that 90% of

employees decide whether to stay with an organization within the first six months. Losing an

employee in the first year can cost as much as three times their salary.

Onboarding helps our new Educators assimilate into work, school and team processes and into

an organizational culture. It provides new Educators with the necessary tools and resources to

carry out their jobs and clear channels for ongoing knowledge acquisition and collaboration. It

instills in them a sense of connection to individual, group, and organization goals and a drive to

contribute.

Research has found effective onboarding1:

1.

2.

3.

4.

Helps employees contribute quickly

Enhances individual and group productivity

Fosters relationship building and networking

Fully transitions employees to the role, organization and culture

The Principal/Manager¡¯s role is crucial in the process. While Talent plays a key role in orienting

and supporting the Principal/Manager to onboard new Educators, Principals/Managers play the

most important role in the onboarding process. The relationship between a new Educator and

their Principal/Manager is the determining factor in whether the employee chooses to stay with

an organization. It¡¯s deeply important that CMSD leaders begin to see onboarding as an

essential component of their responsibility. The Talent Department will be providing various

tools for managers and principals including a:

? Principal/Manager Onboarding Checklist

? Welcome Email

? Team Announcement

1

¡°Onboarding New Employees,¡± SHRM Foundation Effective Practice Guidelines Series, Talya N. Bauer, PhD

Page | 3 New Educator Onboarding Guide

Orientation vs. Onboarding

Orientation is a one-time event welcoming new Educators to CMSD.

Onboarding is a series of events (including orientation) that helps them understand how to be

successful in their day to day job and how their work contributes to CMSD overall.

Orientation and onboarding are not interchangeable. You need an orientation to get new

Educators immediately familiar with CMSD¡¯s culture. You need an onboarding process to get

them invested in their day-to-day roles and to see how their role helps CMSD meet its goals.

Orientation and Onboarding Matter at CMSD

To set new Educators up for success, they need to attend orientation. Since orientation

launched in July of 2016, we have served a little over 180 new hires through New Educator

Orientation. An additional 230 teachers were oriented through Blue Institute. During that

period, we hired close to 600 employees, leaving more than 30% of our New Educators with no

orientation at all.

For the Talent Department to successfully orient our New Educators, we need the support of

Principals and Managers. We know that it is imperative that our employees move into their

roles as quickly as possible. However, lack of orientation and poor onboarding can mean

greater disengagement and higher turnover. This leaves Principals and Managers with a poorly

prepared or lower performing employee or simply another open position to fill once that

employee calls it quits.

After delivering New Educator Orientation for almost a year, we have filled in the gaps and are

proposing a more robust orientation experience that leaves employees better prepared to

report to their schools or departments.

New Educator Orientation Sample Schedule

Time

8:00 a.m. to 8:30 a.m.

8:30 a.m. to 8:45 a.m.

Building CMSD Culture

8:45 a.m. to 9:45 a.m.

Your Role in CMSD

Culture

9:45 a.m. to 9:50 a.m.

Content

Sign in, Settle and Enjoy a light Breakfast

Introduction & Icebreaker

?

?

?

?

History of CMSD

Cleveland Plan

Portfolio Strategy

Theory of Action

Managing Performance at CMSD

Page | 4 New Educator Onboarding Guide

9:50 a.m. to 10:00 a.m.

10:00 a.m. to 10:10 a.m.

10:10 a.m. to 11:45 a.m.

11:45 a.m. to 12:30 p.m.

Lunch

CMSD Nuts & Bolts

1:00 p.m. to 1:30 p.m.

1:30 p.m. to 2:15 p.m.

2:15 p.m. to 2:45 p.m.

2:45 p.m. to 2:55 p.m.

2:55 p.m. to 3:40 p.m.

3:40 p.m. to 4:15 p.m.

4:15 p.m. to 4:30 p.m.

Day II

CMSD Online Essentials

8:00 a.m. to 8:30 a.m.

8:30 a.m. to 10:00 a.m.

10:00 a.m. to 11:00 a.m.

11:00 a.m. to 11:10 a.m.

11:10 a.m. to 12:10 a.m.

12:10 p.m. to 12:45 p.m.

12:45 p.m. to 2:45 p.m.

2:45 p.m. to 2:50 p.m.

2:50 p.m. to 4:20 p.m.

4:20 p.m. to 4:30 p.m.

SEL Framework

BREAK

HEART Training

Equity & Inclusion at CMSD

Working in the Public Sector: Ethics, Conflict of Interest, Public Records

etc. Policy and Procedures Manual

IT: ¡°Do It¡±

Workday ESS

Break

Workday ESS

CMSD Benefits

Closing & Instructions for Following Day

Sign in, Settle and Enjoy a light Breakfast

Smart Find

E School +

Break

Procurement

Lunch

Procurement Continued

Stretch Break

MSS Training

Closing

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