Guide to Judiciary Policy - United States Courts

Guide to Judiciary Policy

Vol. 6: Court Reporting

Ch. 1: Overview

? 110 Purpose ? 120 Authority

? 120.10 Court Reporter Matters Addressed in Volume 6 ? 130 Applicability ? 140 Definitions

? 110 Purpose

This volume provides policy guidance on the use of court reporting and electronic sound recording (ESR) methods in keeping the record in applicable federal court proceedings. It outlines the respective responsibilities of the court reporter and the court. It is the court's responsibility to administer reporting services, consistent with the requirements established by statute and by the Judicial Conference.

? 120 Authority

Under the Court Reporters Act (28 U.S.C. ? 753), every court session and other proceeding designated by rule or court order must be recorded verbatim by a court reporter or by ESR. The Act establishes the federal court reporter's duties and conditions of employment.

? 120.10 Court Reporter Matters Addressed in Volume 6

Chapter

Topic

Related Statutes and Policies

Chapter 2: Court Reporter Personnel and Administrative Matters

Appointment and termination of official court reporters. See: Guide, Vol 6, ? 220.

Human resources matters related to official and contract court reporters. See: Guide, Vol 6, ?? 220, 230, 240, 250.

? 28 U.S.C. ? 753(a), (c) ? JCUS-SEP 1977, p. 55 ? JCUS-MAR 1982, p. 10 ? JCUS-MAR 2012, pp. 23-24

? 28 U.S.C. ? 753(e) ? JCUS-SEP 1945, p. 10 ? JCUS-SEP 1987, p. 63 ? JCUS-SEP 2009, pp. 20-21 ? 41 CFR part 102-74.410

Last revised (Transmittal 06-016) October 6, 2022

Guide to Judiciary Policy, Vol. 6, Ch. 1

Page 2

? 120.10 Court Reporter Matters Addressed in Volume 6

Chapter

Topic

Related Statutes and Policies

Allocation of court reporter authorized work units (AWU) for judges. See: Guide, Vol. 6, ? 280.

? 28 U.S.C. ? 753(a) ? JCUS-MAR 1996, pp. 24-25 ? JCUS-MAR 1999, p. 26 ? JCUS-SEP 2017, p.18 ? JCUS-MAR 2018, pp. 20-21 ? JCUS-SEP 2018, pp. 24-25

Managing official and contract court reporters and their duties. See: Guide, Vol. 6, ? 290.

? 28 U.S.C. ? 753(a), (c), (d), (g)

? JCUS-SEP 1944, pp. 14-15 ? JCUS-MAR 1971, p. 28 ? JCUS-MAR 1982, p. 8 ? JCUS-MAR 1987, p. 10 ? JCUS-SEP 1987, p. 63

Chapter 3: Reporting Methods

Electing the method of taking the record, including stenotype, stenomask, realtime, or electronic sound recording. See: Guide, Vol. 6, ? 310.

? 28 U.S.C. ? 753(b) ? JCUS-SEP 1983, p. 48

Realtime reporting technologies. See: Guide, Vol. 6, ? 320.

? JCUS-MAR 1994, p. 16 ? JCUS-SEP 1994, p. 49 ? JCUS-MAR 1996, p. 26 ? JCUS-SEP 1998, p. 42 ? JCUS-SEP 2011, pp. 30-31

Purchase of court reporting equipment. ? 28 U.S.C. ? 753(e) See: Guide, Vol. 6, ? 320.30.

Electronic sound recording (ESR) technologies. See: Guide, Vol. 6, ? 350.

? 28 U.S.C. ? 753(b) ? JCUS-SEP 1983, p. 48 ? JCUS-SEP 1999, pp. 56-57 ? JCUS-MAR 2012, pp. 23-24

Chapter 4: Reporting Activities

Reporting for magistrate judges. See: Guide, Vol. 6, ? 410.

? 28 U.S.C. ? 753 ? 28 U.S.C. ? 636(b)-(c) ? 18 U.S.C. ? 3060(f) ? 18 U.S.C. ? 3401(e) ? 18 U.S.C. ?? 4107(e),

4108(e) ? JCUS-MAR 1980, p. 20 ? JCUS-SEP 1987, p. 63

Guide to Judiciary Policy, Vol. 6, Ch. 1

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? 120.10 Court Reporter Matters Addressed in Volume 6

Chapter

Topic

Related Statutes and Policies

Reporting for bankruptcy judges. See: Guide, Vol. 6, ? 420.

? 28 U.S.C. ? 753(b) ? JCUS-SEP 1983, p. 48 ? JCUS-SEP 1999, p. 57

Reporting for the United States attorney's office. See: Guide, Vol. 6, ? 430.41.

? 28 U.S.C. ? 753 ? JCUS-SEP 1981, p. 97

Reporting for private parties. See: Guide, Vol. 6, ? 430.

? 28 U.S.C. ? 753 ? JCUS-MAR 1983, pp. 11-12

Employing substitute court reporters. See: Guide, Vol. 6, ? 440.

? JCUS-APR 1944, p. 3 ? JCUS-MAR 1975, p. 8 ? JCUS-MAR 1980, pp. 19-20

Procuring contract court reporters. See: Guide, Vol. 6, ? 450.

? 28 U.S.C. ? 753(g) ? JCUS-MAR 1981, p. 24 ? JCUS-MAR 1982, pp. 8, 11 ? JCUS-MAR 1992, p. 27

Chapter 5: Transcripts

Preparing transcripts. See: Guide, Vol. 6, ? 510.

? 28 U.S.C. ? 753(b)

Transcripts requested by a judge. See: Guide, Vol. 6, ? 510.20.

? JCUS-MAR 2009, p. 28

Transcripts on electronic media. See: Guide, Vol. 6, ? 510.25(c).

? JCUS-SEP 1991, p. 65 ? JCUS-SEP 2003, pp. 16-17 ? JCUS-SEP 2007, pp. 11-12 ? JCUS-SEP 2012, p. 26

Transcripts requested by private party. See: Guide, Vol. 6, ? 510.30.

? 28 U.S.C. ? 753(c) ? JCUS-MAR 1982, p. 8

Transcript format. See: Guide, Vol. 6, ? 520.

? JCUS-SEP 1944, Appendix ? JCUS-MAR 1995, p. 22

Guide to Judiciary Policy, Vol. 6, Ch. 1

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? 120.10 Court Reporter Matters Addressed in Volume 6

Chapter

Topic

Related Statutes and Policies

Transcript fees. See: Guide, Vol. 6, ? 530.

? 28 U.S.C. ? 753(f) ? JCUS-OCT 1946, p. 12 ? JCUS-MAR 1980, pp. 17-18 ? JCUS-MAR 1981, pp. 7-8 ? JCUS-MAR 1982, pp. 8-12 ? JCUS-SEP 1983, p. 51 ? JCUS-SEP 1986, p. 90 ? JCUS-SEP 1991, p. 65 ? JCUS-MAR 2009, pp. 28-29 ? JCUS-SEP 2011, pp. 30-31

Transcripts in CJA multi-defendant cases. See: Guide, Vol. 6, ? 550.40.30.

? JCUS-SEP 1987, p. 95

ESR files. See: Guide, Vol. 6, ? 530.85.

? JCUS-SEP 1965, p. 58 ? JCUS-MAR 1966, p. 5 ? JCUS-SEP 1977, p. 64

Transcripts for criminal appeals. See: Guide, Vol. 6, ? 540.50.

? JCUS-OCT 1971, pp. 61-62

Prohibition on copyrights. See: Guide, Vol. 6, ? 560.

? 17 U.S.C. ? 506(c)

? 130 Applicability

(a) This volume applies to the:

? U.S. district courts, including territorial courts (Guam, Northern Mariana Islands, Virgin Islands), and

? U.S. bankruptcy courts.

(b) This volume does not apply to the:

? United States Supreme Court, ? Court of International Trade, ? United States Court of Federal Claims, or ? Courts of appeals of the United States.

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CombinedPosition Court Reporters

Contract Court Reporters

Intermittent Employment

Non-Tour of Duty Court Reporter

Official Court Reporters

Substitute Court Reporters

Temporary Court Reporters

Tour of Duty

? 140 Definitions

Under 28 U.S.C. ? 753(a), the duties of a court reporter may be combined with those of any other employee of the court if the court and the Judicial Conference are of the opinion that it is in the public interest.

Courts are delegated procurement authority from the AO Director to procure services through the standard court reporter contract documents, and consistent with Guide, Vol. 6, ? 450 (Contract Court Reporting).

Service when an employee works on less than a full-time basis with no prescribed tour of duty. See: 5 CFR ? 340.403 (Intermittent employment).

A non-tour of duty court reporter is considered "on call" every day that the court is in session instead of being assigned a regularly scheduled administrative workweek (see: "Tour of Duty" definition, below).

Official court reporters, sometimes referred to as "staff court reporters," are salaried employees of the district court appointed by the court for an indefinite term pursuant to the authority of the Judicial Conference. Includes temporary and combined-position court reporters.

Substitute reporters are employees of official court reporters, hired with the court's approval and paid by the employing court reporter. See: Guide, Vol. 6, ? 440 (Substitute Court Reporters).

Temporary reporters are part- or full-time salaried employees of the court appointed by the court for a limited term not exceeding three months.

A tour of duty is the hours of a day (a daily tour of duty) and the days of an administrative workweek (a weekly tour of duty) that constitute an employee's regularly scheduled administrative workweek.

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