SOUTHERN AFRICAN VEHICLE RENTING AND LEASING …



SOUTHERN AFRICAN VEHICLE RENTAL AND LEASING ASSOCIATION

FULL MAINTENANCE LEASING SECTION

MINUTES OF THE QUARTERLY MEETING

OF MEMBERS OF THE FULL MAINTENANCE LEASING SECTION OF

THE SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION

HELD AT THE JOHANNESBURG COUNTRY CLUB, NAPIER ROAD, AUCKLAND PARK

ON THURSDAY, 5 MAY 2005 AT 15H00

PRESENT:

Mr R Richards ABSA Vehicle Management Solutions (Chairman)

Ms S Camera AVIS Fleet Services

Ms L Mokhesi Audi SA

Mr K Nhakudi Audi SA

Ms K Phillipson Audi SA

Mr P Viljoen Audi SA

Mr K Lombaard Barloworld Fleet Marketing

Mr C Prinsloo Barloworld Fleet Marketing

Mr J van Niekerk Contract Lease Management (Pty) Ltd

Mr A Groenwald Contract Lease Management (Pty) Ltd

Mr M van der Colf Debis Fleet Management (Pty) Ltd

Mr H Bernitz Digi Guides CC

Mr A Duncan Fiat Auto South Africa

Mr T Landman Fleet Support Services

Mr D Maeko Ford Motor Company of SA

Mr L Celetana Ford Motor Company of SA

Mr K Jewels Ford Motor Company of SA

Mr D Maltby General Motors SA

Ms A Homan Hyundai Automotive South Africa

Mr B Pearson Imperial Fleet Services (Pty) Ltd

Mr J Loxton Imperial Fleet Services (Pty) Ltd

Mr H Cronje Imperial Fleet Services (Pty) Ltd

Ms A Haigh Kempston Vehicle Leasing

Mr J du Plessis Kempston Vehicle Leasing

Mr M Baillie Kia Motors South Africa

Ms A Frank Kia Motors South Africa

Mr K Naidoo Nedlease / Nedfleet

Mr A Jeffery Nissan South Africa

Mr M Pandaram Nissan South Africa

Ms E Ellis Nissan South Africa

Mr L Pillay Peugeot Motors SA

Ms J Edwards Renault

Ms T Baker Toyota SA Trucks

Mr M Yeomans Viamax Fleet Management (Pty) Ltd

Mr E Enslin Volkswagen of SA (Pty) Ltd

Mr J Broadway ABSA Vehicle Management Solutions

APOLOGIES:

Mr M Price Imperial Fleet Services

Ms J White Imperial Fleet Services

Ms L Kotze Nedlease / Nedfleet

Ms L Gunning Nissan South Africa

Mr C Camera Renault

Ms M Pretorius Renault

Ms G Handley Volkswagen South Africa

Mr M Glendinning Volkswagen South Africa

Ms P Van Oudtshoorn DaimlerChrysler SA

Mr R Marchington Standard Bank Fleet

Mr P Greenwood Fleet Africa (Pty) Ltd

Mr O Rivoli Fiat Auto South Africa

Mr A Robinson Ford Motor Company of SA

Mr R Reid Ford Motor Company of SA

Mr H Bhamjee Fleet Support Services

Ms G Handley Volkswagen South Africa

BY INVITATION:

Mr W Fletcher Alchemy Financial Management (Pty) Limited

The Chairman welcomed all members present to the meeting. He then declared the proceedings in session.

| |Action |

|1. NOTICE OF THE MEETING | |

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|The notice convening the meeting was taken as read. | |

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|2. CONFIRMATION OF MINUTES | |

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|The minutes of the previous quarterly meeting of the members of the Full Maintenance Leasing Section, held on 27 | |

|January 2005 (copies of which having been previously circulated), were accepted and signed by the Chairman as a true | |

|reflection of the proceedings. | |

|3. MATTERS ARISING FROM PREVIOUS MINUTES | |

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|Ross Richards reported that any matters arising would be dealt with during the sub-committee report back. | |

|4. SUB-COMMITTEE REPORT BACK | |

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|1. Legal / AARTO-NaTIS | |

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|In the absence of Paul Greenwood, Malcolm Yeomans reported that a meeting had been held with the Department of | |

|Transport but that this meeting had not heralded too much progress. The minutes of the meeting were to be attached to | |

|the year end minutes as well as published on the SAVRALA website for those who wished to peruse the content thereof. |For Info |

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| |ALL |

| |Action |

|2. Fringe Benefit Tax | |

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|Members were advised that although SAVRALA had offered an industry response, no acknowledgement had been received and, | |

|from what had been tabled in the budget, that not much attention had been paid to the submission. It was, however, | |

|rumoured that there might well be an opportunity to delete the latest legislation and Ross Richards was requested to | |

|follow-up with Paul Greenwood in this regard. | |

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|Paul Greenwood, as Head of the Legal Subcommittee, was also requested to revisit the content of the Code of Conduct to |RR/PG |

|ensure its continued applicability. | |

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|A suggestion was also made as to whether the possibility existed in respect of appointing a new spokesperson for this |PG |

|sub-committee due to the fact that Paul Greenwood, because of other business commitments, had been out of the country | |

|on a regular basis, and had been unable to attend any of the quarterly meetings held this year. The matter was to be | |

|followed up by the Chairman. | |

| |ALL |

|3. AC105 | |

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|Johan van Niekerk and Paul Pauwen had been requested to formulate a working committee and to convene a meeting to |JvN |

|discuss the treatment and disclosure of the new accounting policy. Feedback was to be given at the next meeting, as it | |

|was believed that this legislation would have a profound impact on the industry over the next 3-5 years. | |

|Statistics | |

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|Martin van der Colf reported that all quarterly submissions with the exception of one had been received. He also | |

|reiterated that earlier application to the submission of the quarterly stats was of utmost importance. | |

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|Sherl Camera passed on to members the suggestion by Paul Hattingh of Mead and McGrouther / UTI to convene a joint | |

|committee with SAVRALA in respect of used car values. Although certain members raised concerns, Sherl Camera stated | |

|that the committee was to operate as an open forum without the necessity of having to submit or contribute specific | |

|information. Martin van der Colf was requested to initiate the joint committee. | |

| |MvdC |

|John Broadway further enquired of Martin van der Colf as to the possibility of providing statistics for the tracking of| |

|unit purchases with Anthony Calcutt in order to get a better idea of SAVRALA’s representation in respect to the size of| |

|the industry as a whole. Although a concern was raised that this type of survey had already been conducted by NAAMSA, | |

|it was established that different criteria had been used. This proposal was again to be followed up by Martin van der | |

|Colf. | |

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| |MvdC |

|Technical | |

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|As Hassen Bhamjee was not present at the meeting, Ross Richards reported that the Nuts and Bolts meetings are ongoing | |

|and that the one run by Ford which had been held that morning had received a good attendance and had been a worthwhile |For Info |

|exercise. | |

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|Members were reminded that a lot of time, effort and cost were put into these events and that members should make the | |

|most thereof. | |

| |Action |

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|Malcolm Yeomans put forward the suggestion of similar Nuts and Bolts sessions within the Trucking membership which | |

|could possibly result in an award for the commercial manufacturer of the year. To a question raised regarding the |For Info |

|January 2006 deadline on the Sulphur content in Diesel, Malcolm Yeomans answered that he did not believe that all | |

|parties would be able to comply within the date given. | |

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| |For Info |

|6. Training and Education | |

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|Sarel Visagie reported that there had been an increase in enrolments from outside the industry. There were currently 70| |

|active students of which 29 had written exams in April, the results of which would be available in May, and the balance| |

|would write in October. The inaugural graduation ceremony had now been set for 30 July. | |

| |For Info |

|Sarel Visagie reiterated that the interest in the study material was definitely around short course development, rather| |

|than a full certificate. He also stated that the registration cost had been maintained for the full program, which was | |

|in the region of R8 050.00. | |

| | |

|John Broadway also informed members that modularized articulation was also a consideration, the main topics of which | |

|had come from the survey that had been conducted within the SAVRALA membership. A request was also made to apply the | |

|fleet management module, which could be attributed to the metro policing environment, and which had a potential student| |

|content of more than 2000. These registrations would also result in additional royalties been earned by SAVRALA. John |For Info |

|Broadway enquired as to whether members had any objection to the use of the tutorial matter towards this application | |

|and no objection was received. | |

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| |ALL |

| 7. Public Relations | |

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|Golf Day | |

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|Members were advised of the possibility of a second SAVRALA/Hospice Golf Day being held early next year and that the | |

|previous golf day had realized R140 000, which had been donated to Hospice, and for which SAVRALA had received a |For Info |

|significant amount of good PR. | |

|Manufacturer of the Year Awards | |

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|Survey | |

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|It was reported that with the exception of one submission, that all parties had completed the first round of the | |

|Manufacturer of the Year survey. |For Info |

|Awards Function | |

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|Members were reminded that the date of the function would be 28 October and that due to the number of expected | |

|attendees at the event, that a new venue may have to be used. |For Info |

| |Action |

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|Website | |

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|Members were advised that the website was currently in the process of being upgraded and that a more user friendly | |

|website, with substantially more information, would be up and running by the end of the month. |For Info |

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|Wear and Tear Guides | |

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|Members were reminded that there were still copies of the Wear and Tear Guides available and these could be obtained | |

|from the offices of Alchemy Financial Management. | |

| |For Info |

| General | |

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|Salary Survey | |

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|The Rental Section had taken up the offer by 21st Century to undergo a salary survey, but the Leasing Section had |For Info |

|chosen not to go ahead with this initiative. | |

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|Subscriptions | |

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|Members were advised that the April quarterly meeting was normally the forum wherein members were availed of the new | |

|annual subscriptions, however, although a 5% increase had been recommended, it was requested of members that a final | |

|decision be held over until the July meeting, due to the fact that the NEC had scheduled both a planning session to be | |

|held the following week to formulate an agenda to determine the value derived by members of SAVRALA and a workshop to | |

|determine the value derived by members of SAVRALA.. The workshop would be convened within the next four weeks, and it | |

|was hoped, that together with the assistance of an independent facilitator, that this would result in certain future |For Info |

|initiatives similar to those of the rental section an example being the appointment of a rental GM. | |

| | |

|Sherl Camera asked members present to put forward any suggestions that they might have which could be dealt with at the| |

|workshop and although not many were forthcoming, a request by the manufacturers to receive purchasing reports from the | |

|various members was requested. Sherl Camera also stated that manufacturers would be approached for their participation | |

|at the workshop. | |

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|Quarterly Meeting |ALL |

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|Members were advised that the next quarterly meeting was to be held on 26 July and that as presentations were to be | |

|carried out at each of the sectional meetings that members consider potential candidates. | |

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| |ALL |

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| |For Info |

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| |For Info |

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| |For Info |

| |Action |

|Any Other Business | |

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|Johan van Niekerk raised the issue of liability in respect of Code 3 vehicles and this was to be discussed further at | |

|the next quarterly meeting. | |

| | |

|Ross Richards also advised members of the National Offroad workshop which was to be held in George in October 2005. | |

| | |

|Sherl Camera advised members that the rental section had raised the issue of the time and venue of the quarterly | |

|meetings with a possible alternative being the Woodmead venue of the Johannesburg Country Club and a time of around | |

|10h00. Members were asked by show of hands to indicate whether they thought this to be a good idea and a significant | |

|number indicated that they approved. | |

| | |

|Sherl Camera advised members that Woodmead was unable to accommodate SAVRALA for the balance of the current year, but | |

|that she would follow-up with possible other alternatives and would report back at the next meeting. | |

There being no further business to discuss, the meeting terminated with a vote of thanks to the Chair.

DATE: ___________________________ CHAIRMAN: __________________________

PLACE: __________________________

Ref : Savrala/Minutes – Leasing 5 May 2005

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