North Carolina School Food Service Association



____________ County Chapter

School Nutrition Association of North Carolina

Bylaws

Article I – Name

The name of this organization shall be ____________ County Chapter, School Nutrition Association of North Carolina

Article II – Purpose

The purpose of this association shall be to:

Section A. To provide direction and leadership for developing and

promoting quality, cost effective nutrition and nutrition education

programs for all children and the school community.

Section B. To establish professional standards, encourage quality practice

and provide service to members to assist in reaching program goals.

Section C. To cooperate in the promotion of a State and National policy.

Section D. Purpose is to be achieved through educational chapter meetings, qualified speakers, field trips, seminars, sanitation classes, and national conferences.

Article III – Membership

Section A. Active members. Anyone engaged in or interested in nutritionally

sound nonprofit programs for children may be a member upon application and

payment of dues.

Section B. Dues. $______ annually for local chapter to be paid by __________(date)

State and National dues must be paid annually at members renewal date. Local chapter members must also be State and National members, to be in compliance with Bylaws for School Nutrition Association.

Article IV – Organizational Structure

Section A. Executive Board. The Executive Board of the chapter shall be the

governing body of the chapter and shall consist of the President, President-Elect,

Vice-President, Secretary and Treasurer. The Child Nutrition Director may serve as an ex-officio member in the advisory capacity without vote.

The elected officers of the association shall consist of a President, President-Elect, Vice-President, Secretary and Treasurer to be nominated and elected

at the April meeting and to be installed at the May meeting, every two (2) years.

Section B. Standing Committees: The following Committees shall be formed upon recommendations by the Executive Board:

1. Ways & Means 2. Resolutions & ByLaws 3. Nominating

4. Member Services 5. Public Policy & Legislation 6. Nutrition

7. Education/Certification

Section C. Elections. Elections of chapter officers shall be by a democratic process at the April meeting. A majority vote shall be required for election.

Article V – Officers

Section A. Qualifications. To be eligible for elected offices they shall be a

member of the local chapter and state and National association. They shall be

regularly employed by a non-profit organization in an eligible field.

Section B. Responsibilities. The primary responsibilities are listed below but

Shall not be limited to those duties only:

1. President. The president shall serve for two (2) years. The

President shall preside at all meetings of the chapter, serve as a voting

member of The State House of Delegates, and perform all duties usually

associated with the office of President. The President shall appoint, with

the approval of the Executive Board, chairs and members of all committees.

The President shall represent the organization.

2. President-Elect. The President-Elect shall serve for two (2) years.

The President-Elect shall study the duties of the President, represent the

chapter at the request of the President, perform duties of the President in the President’s absence, serve on the Executive Board, and serve as Program Chair.

3. Vice-President. The Vice-President shall serve for two (2) years. The

Vice-President shall perform the duties of the President-Elect in the President-Elect’s absence, serve on the Executive Board, and chair Resolutions and Bylaws Committee.

4. Secretary. The Secretary shall serve for two (2) years. The Secretary

shall accurately record all minutes of the Executive Board and chapter meetings.

5. Treasurer. The Treasurer shall serve for two (2) years. The treasurer

shall receive all funds of the chapter and shall keep accurate records of receipts and disbursements, signing all checks with the designated person, and present books for audit.

Article VI – Meetings.

There shall be at least four (4) meetings per year. Special meetings may be called as the need arises.

Article VII – Publications

The chapter may print and distribute a program booklet and other pertinent publications as deemed necessary.

Article VIII – Fiscal Year

The fiscal year of the chapter shall coincide with the State Association’s fiscal year.

Article IX – Parliamentary Authority

“Robert’s Rules of Order” should constitute the parliamentary authority for conducting chapter meetings in all cases not covered by these bylaws.

Article X – Resolutions and Amendments

These articles may be amended by a two-thirds affirmative vote with a five (5) day previous written notice to chapter members.

Article XI – Effective Date – Implementation

These bylaws shall become effective (date)_________________

Standing Rules

These are chapter traditions and may be expanded or deleted.

Rule No. 1 Officers and committee chairs shall keep a record of all business and

material pertaining to their offices. This record shall be given to the

incoming officers.

Rule No. 2 Area representatives – directors shall be invited to at least one (1)

meeting a year where possible.

Rule No. 3 Installing officer may be a past or present local president, your area

representative, State President, or Past State President.

Rule No. 4 Installing officers material may be paid for by local chapter or host

chapter, including a president’s pin.

Rule No. 5 Local chapters are encouraged to send representatives to state board

meetings and other state association sponsored activities.

Rule No. 6 To participate in association-paid events, members must attend at least

four (4) meetings and participate in at least two (2) fundraisers.

Rule No. 7 Our association will donate $_______ yearly to the Education Foundation

of _________ County Schools as a scholarship incentive. Scholarship will

be at the discretion of the Education Foundation.

Rule No. 8 Our organization will give as an incentive prize to one attending member at each local meeting a one-year’s membership to local (renewing), state

and national organization.

Rule No. 9 Our organization established a $_________ yearly scholarship for __________College. Preference is given to an employee, employee’s child, or student in the Dietetic Program, or a program that would enhance employability in the Child Nutrition area. Evaluation and nomination for recipient would be the responsibility of the Scholarship Committee.

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