AGENDA - wps.k12.ok.us



AGENDA

Wewoka Public Schools

Board of Education

Blended Special Meeting

Wewoka Elementary Library

1000 South Seminole Street

Wewoka, Oklahoma 74884

June 8, 2020

6:30 P.M.

1. Order of Business

A. Call the meeting to order

B. Invocation

C. Roll Call

D. Consent Agenda

All of the following items, which concern reports and items of a routine nature normally approved at a Board Meeting, will be approved by one vote, unless any Board Member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:

1. Approval of agenda as part of the minutes

2. Approval of minutes of May 11, 2020 Blended regular and June 1, 2020 special school board meeting.

3. Approval of treasurer’s report

4. Approval of Form 307 for the FY20 General Fund

5. Approval of Form 307 for the FY20 Child Nutrition Fund

6. Approval of General Fund (11) Encumbrances #

7. Approval of Co-op Fund (12) Encumbrances #

8. Approval of Child Nutrition Fund (22) Encumbrances #

9. Approval of Sinking Fund (41) Encumbrance #

10. Approval of General Fund payroll warrants #

11. Approval of Co-op Fund payroll warrants #

12. Approval of Child Nutrition Fund payroll warrants #

13. Approval of General Fund warrants #

14. Approval of Co-op Fund warrants #

15. Approval of Child Nutrition Fund warrants #

16. Approval of Sinking Fund Encumbrance #

17. Approval of the Activity Funds

2. A. Presentation by Larry Bailey on OSIG Insurance for the 2020-2021 school year.

B. Discussion and possible action relating to contracting with Oklahoma School Insurance Group (OSIG) for the 2020-2021 school year.

3. Superintendent’s report

4. Report from Julie Auld, Head Start Director

5. Discussion and possible action relating to:

A. Head Start Special Services Agreement for the 2020-2021 school year.

B. Head Start Facility Use Agreement for the 2020-2021 school year.

C. Head Start Memorandum of Understanding for the 2020-2021 school year

6. Discussion and possible action relating to Superintendent Dr. Shellie Gammill for the 2020-2021 school year to act on behalf of the Board of Education in its official capacity to:

A. Be a Purchasing officer

B. Make executive decisions on insurance matters

C. Make executive decisions on all state and federal grants

D. Accept resignations on behalf of the Board of Education

E. Make temporary and necessary exception to Board Policy, Handbook Regulations or district procedures as needed for emergencies; as a matter of equity or possibly to prevent placing the district in precarious, costly, unethical, and/or illegal situations.

F. Be an Authorized representative for Public Law 875 and Head Start

G. Be an Activity Fund Check Signer

H. Represent Wewoka Schools for voting elections and/or adoption or modification of rules and/or by-laws of the Oklahoma School Assurance Group (O.S.A.G.), OSSAA, and OSSBA or any other group or organization requiring such action.

I. Be a District Board of Directors Representative to the Seminole County Interlocal Coop.

J. Handle all other executive matters in the day-to-day operation of District affairs

7. Discussion and possible action relating to the Resolution to Grant Emergency Powers to the Superintendent, Dr. Shellie Gammill for the 2020-2021 school year.

8. Discussion and possible action relating to appointing the following personnel to the listed duties for the 2020-2021 school year. Any board member may request one or all of the following appointments be voted on separately:

Patty Arnold – Encumbrance Clerk, Minutes Clerk, Activity Fund Check Signer

Keith Claybrook – Treasurer

Steven Edwards – Civil Rights Compliance Officer

Amanda Smith – Personnel Clerk, Payroll Clerk, Activity Fund Custodian, Activity Fund

Check Signer

9. Discussion and possible action relating to contracting with Oklahoma School Assurance Group (O.S.A.G.) for the 2020-2021 school year

10. Discussion and possible action relating to declaring the following items as surplus and having no meaningful worth to the school and no residual value, the superintendent may dispose of by offering, via the school website, to the public an opportunity to purchase or claim, and then discard: 16-American History of Our nation textbooks, 1-America History of Our Nation T.E., 33-America History of Our Nation study guides, 46-World Studies – Eastern hemisphere textbooks, 1 World Studies-Eastern Hemisphere T.E., 24 World studies – Eastern Hemisphere study guides, 27-Glencoe Literature Course 3 student books, 40-Glencoe Literature Course 2 students books, 40-Glencoe Literature Course 3, 40-Buckle Down OCCT 8th grade reading, 30-Extension to Reading books

11. Discussion and possible action relating to the Wewoka Public Schools Flexible 2020-2021 school year calendar.

12. Discussion and possible action relating to Wewoka Athletics COVID-19 policy for the 2020-2021 school year.

13. Propose to convene into executive session to discuss: - Pursuant to 25 O.S. Sec 307(B)(1)

A. Resignation of Tywana Reese

B. Resignation of Heather Hostetter

C. Resignation of Carla Sanders

D. Resignation of Kelli Biggs

E. Discussion and possible action relating to rehire/hire support staff for the 2020-2021 school year

High School

Bobbie Sampley – Secretary/Registrar

Peggy Prince – In School Detention

Middle School

Jackie Smith – Secretary/Registrar

Angela Jasna – Library Assistant/Teacher Assistant

Elementary

Andi Hair – Library Assistant/Teacher Assistant

Charlene Herring – Secretary/Registrar

Child Nutrition

Lori Johnson - Child Nutrition Director

Rita Brown – Food Service

Lekisha Johnson – Food Service

Sherri Keesee – Food Service

Charlene Richards – Food Service

Leslie Smith – Food Service

Maintenance

Shonna Smith - Elementary Custodian

Larry Edwards – High School Custodian

Allen Gragg - Maintenance

Keith Shackleford – Middle School Custodian

Ronald Stanley – Bus and Maintenance

Patrick Zeier – District Maintenance

Indian Education-JOM Program

Rachael Farani

Kelsey Morrell

Bus Drivers

Amy Linebaugh

Elizabeth Ann Stewart

Teaching Assistants

Rebecca Denise Factor

Darla Hair

Dante Becerra

Lesly Brazell

Jessica Calvert

Nakesha Edwards

Kori Good/Casey

Craig Madkins

Kim Grizzle

Brooklyn Smith

14. Vote to return to open session.

15. Statement by Board President of Executive Session Minutes

Also the Board recognizes that all new employees will be hired on a maximum 60 day temporary contract pending a background search and upon a satisfactory report to the Superintendent; authorize the Superintendent to have the employee to complete the remainder of the approved temporary contract.

16. Action relating to the Personnel Consent Agenda mentioned above in paragraph 13.A-E (All of the personnel items related to retirement/resignation, release from contract, and employment will be discussed, considered, and approved or disapproved by one vote unless any Board member desires to have a separate vote on any or all of these items.)

17. Adjourn

The Board of Education may vote to convene into Executive Session to discuss any matter of this agenda for which an executive session may be held under Oklahoma Law.

The Board may discuss, make motions, and vote on any matter appearing on this agenda. Such motions and votes may be to adopt, reject, table, reaffirm, rescind or take no action on any agenda matter.

Posted by: Patty Arnold

Date: June 5, 2020 Time: 1:30 p.m.

Place Posted: Business office of Wewoka Public Schools

Notice of this meeting was filed in the County Clerk’s office on May 14, 2020

Michael Weatherly, Erika Seeley, Chase Powell and Shawn Island – Video Conference/Teleconference

Keith Claybrook – Pre-recorded report Mr. Larry Bailey – Video Conference

Patty Arnold and Dr. Shellie Gammill will be present

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