Lexington Public Library | Reading is Just the Beginning ...



left9525Online storage: Access your files from anywhere00Online storage: Access your files from anywhereDisks. CDs. Flash drives. All of these have one main purpose: to let you keep a separate copy of your files that can serve as a back-up or be carried around with you. And each new item gets smaller, easier to use, and able to hold more and more of your documents. Right now you can fit gigs and gigs of information on a durable little drive the size of your thumb that you can carry anywhere with you. So what’s the next step? Having your files at your fingertips without having to carry anything at all. Storing your files online means never having to hunt around for a CD. No more wondering whether you remembered to grab your flash drive from your desk before you ran out the door. Anywhere you have an internet connection, you have your files. On almost any device. Laptop or desktop, iPhone or tablet, all of them will have access to your stored files. And most basic accounts are completely free. The online storage site we’ll talk about most and use for our in-class exercises is OneDrive. Because it doesn’t require any software downloads OneDrive is the best suited for our classroom computers. You’ll be able to find a longer list of storage sites and a couple of interesting articles at the back of the handout. OneDrive is run by Microsoft. Your OneDrive account is created automatically when you sign up for any Microsoft account. This makes it pretty convenient for people just getting started. If you do not have a Microsoft account, then you will need to provide a working cellphone number or email when you sign up at .If you already have an outlook account from taking our e-mail class just sign in with your e-mail address and password. If you do not, then click the ‘Sign up’ link and fill out the brief form. Once you are logged into your OneDrive account look over the basic layout. You should see three starting items: Documents, Pictures, and a Getting Started… tutorial. Above the folders is a blue stripe that runs along the top of the webpage, your New and Upload buttons are located here. Your available storage is located in the lower left corner. Create and Edit a Document in OneDrive.1. Click on the New button and select Word document. Word Online will now open your blank document. To name it, click in the blue stripe along the top where it says Document 1 and type in what you would like to call it.2. Type something into the document. Since we are using the Word web app, what you type will be saved automatically. If you look at the colored stripe at the top of the screen while you are typing, you should see the status Saving…. A few seconds after you stop typing you should see the status change to Saved To OneDrive. When you are finished with your document, click the word OneDrive in the upper left corner. This will take you back to the main area. You may notice that there are now two tabs open. Each new document you create will open in its own tab.3. Click on your document to open it back up. When it first opens it will be in View Only mode and you will not be able to make changes. To make a change you will need to click the Edit Document button in the upper corner. Select Edit in Browser from the dropdown that appears and make your changes. 4. Sometimes when a document goes through many changes rapidly, particularly when it is being edited by more than one person, you will want to see older versions. Click on File in the upper left corner and select Info from the list. To the right you should now see Previous Versions. Click on it. The version list will appear down the left side of your screen. The current version will be shown first with older versions listed below in order of age. Older versions can be viewed by clicking on them and once they are selected can be either restored or downloaded. Return to the main area by clicking on OneDrive in the upper left corner. Upload a Document From your Desktop to OneDrive. 1. Click the Upload button just below the colored tripe. In the window that opens locate the file(s) you wish to upload.2. Use the Shift or Control keys on your keyboard if you wish to select multiple files.3. Once all files are selected, click Open in the lower right anizing and Sharing your Documents in OneDrive.1. Click on New in the upper left corner and then click on Folder. Type the name of your folder into the box that appears and click the Create button in the lower right corner. You can create as many folders as you need, both in the main area and inside other folders. 2. Point to one of your documents, this will cause a small checkbox to appear in the upper right corner of the document. Click on the checkbox. The document is now selected. This works on folders as well. While a document or folder is selected additional options become available just below the stripe near the top of your screen: Share, Delete, Move To, Copy To, Rename, Create Album from Folder, and Embed. 3. Share allows you to decide what other parties will have access to a document and how. Delete allows you to clear away unwanted files. Move To allows you to relocate multiple documents or folders at once. Copy To will make duplicates of them. Rename lets you change the title on a document or folder. Create Album from Folder lets you structure a folder full of pictures into a picture album. Embed allows you to generate HTML code for adding a document to a blog or website. (Embedded documents can be seen by anyone who visits the blog or website.) 4. When you click Move to a listing of your folders will appear in a panel along the right side of the screen. If a folder contains any subfolders, then clicking the > symbol to the left of it will show the subfolders. Click on the Documents folder, then click Move at the bottom of the box. Using this method you can easily move several files at a time. 4. If you only want to move a single file you can still drag the file to the folder you want to place it in. Drag one of your remaining files to the folder you created. Now click the checkbox on the folder you created and click on Share. A wide box will open in the middle of your screen with the different sharing option listed. Also in this box, either as a link or a dropdown, you will see the permissions. These control what other people are allowed to do with this file. View Only is the safer choice, but you can allow others to edit your shared files, even if they don’t have a Microsoft account. Left click on the sharing option you want to use and fill out any needed information like email addresses. 5. Account settings and Sign out are reached by clicking on your account name in the upper right corner. The buttons directly to the left of your account name provide Help and Options. NotesWith the OneDrive website you can open any of your OneDrive accounts. And yes, you can create more than one as long as you use a separate email address for each account. However, if you are using the OneDrive/Skydrive App on your PC you can only get to the OneDrive associated with the user account you’re logged in under. Additional ResourcesDropbox – will need a working email to sign up and there is a set-up file to download. The installation provides a brief tour and includes a Getting Started manual. Dropbox allows for syncing so that any changes made to the Dropbox folder on one device can automatically update the Dropbox folders on other devices as long as an internet connection is present. Box – Around since 2005 Box is now used by more than 13 million individuals worldwide to store their stuff. Box requires you to provide a working e-mail address and a phone number when you sign up. It may have some issues sending the confirmation e-mail to accounts. Bitcasa – One of the newer storage sites and still a tad rough around the edges, but with a nice interface for mobile devices and some extra ways to help organize and view your files. Your free account starts with 10 gigs of storage. Bitcasa requires you to provide a working e-mail address when you sign up and you will need to download a set-up file, but after that it can be easily accessed from your desktop. The first time you log in through the desktop icon you’ll get a brief tutorial. The Infinite Drive can also mirror folders that it will then keep in sync as long as an internet connection is present. ................
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