Orientation Checklist for New Employees - Tulane University



Tulane University

New Hire/Rehire Orientation Checklist for New Employee

✓ Complete by checking each box upon completion of each of the tasks indicated on this Checklist.

✓ When all activities have been completed, sign in the space indicated below and forward a copy to Work Force Management Organization

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Session 1 CONTENT/OVERVIEW

Welcome to Tulane University

Orientation Event Overview

History & Information about Tulane University

Session 2 BENEFITS

Health Insurance, Dental Care & Insurance Coverage Policy

Retirement Benefits

Tuition Waiver

Voluntary Life Insurance

Long Term Disability

Employee Assistance Program

Flexible Spending Account

Tax Deferral Retirement Savings Plan

Session 3 STAFF HANDBOOK & KEY POLICIES/CONDITIONS OF EMPLOYMENT

Conditions of Employment

Conflict of Interest

Equal Opportunities/Anti-Harassment Policy (must be signed by employee)

Promotions/Transfers

Introductory Period & Performance Evaluation

Performance Appraisals

Job Descriptions

Staff Handbook Acknowledgement Forms

Direct Deposit

HIPAA Requirements – online training & issue webpage information

Blood Borne Pathogens – online training & issue webpage information

Session 4 EMPLOYMENT DOCUMENTATION & PAYROLL

(Please bring completed documents to orientation)

Payroll Procedures (completing timesheets)

Tulane Payroll/Personnel Information Form

Federal and State Withholding forms

I-9 Verification

Employment Authorization documentation (if applicable)

State Drivers License or ID Card, or Passport

Acknowledgement of Benefits Package

Conflict of Interest Form

Employee Invention and Propriety Information Agreement

Session 4 (continued) EMPLOYEE RESPONSIBILITIES

Standards of Conduct (University-wide & Department Specific)

Core Values

Computer Usage Policies

Emergency Preparedness

Core Work Hours/Attendance

Holiday & Vacation Time

Absenteeism and Leaves (Sick, Vacation, FMLA, Maternity)

Identification Card

Computer/E-mail Address

Parking Pass

What to expect on Monday at your Work location (2nd day)

Session 5 WHERE TO GET ASSISTANCE

HEALTH & SAFETY POLICIES REVIEW

Environmental Safety

Public Safety

Campus Police – emergencies, health, safety

Fire Safety

Human Resources (Employee Relations, Benefits, Compensation)

Office of Institutional Equity

Disability Services

Worker’s Compensation

Family Health Clinics

Tulane/Xavier National Center of Excellence in Women’s Health

Domestic Violence

Employee Assistance Program

Computer HELP Desk & IT Booklet

Session 6

GOOD TO BE TU “Perks”

Recognition Events

Credit Union

Child Care

Library

Reily Recreation Center

Staff Lounge

Shuttle Buses

Alumni Affairs

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Employee’s Signature Employee’s Printed Name Department Date Signed

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