Training and Orientation Checklist - NNEDV
Name: _____________________________ Date: ____________
ODVN
Training and Orientation Checklist
Forms, Policies and Office Procedures
The Executive Assistant is responsible for providing an employee handbook to each new employee. The Executive Assistant will review and discuss the following items and forms in the handbook and review the following office procedures with all new employees:
____ Employee Handbook
____ Agency Philosophy, Mission, and Guiding Principles
____ Agency By-Laws
____ ODVN Organizational Chart
____ ODVN Team Structure and Committees
____ Staff Roster with Major Responsibilities
____ List of Ohio Shelters
____ ODVN Brochure
____ Current Training Institute Brochure
____ Community Shares of Mid-Ohio Information
____ Monthly Summary Form
____ Email and Phone Information Referral Log Form
____ Shelter Contact List
____ Telephone System
____ General Use
____ Voice mail
____ Retrieving messages from general mailbox
____ Employee Mailboxes/Routing Process
____ Scheduling/Main Calendar
____ Training Calendar on the Company Drive
____ Copier
____ General Use
____ Repair Procedures
____ Supply Closet/Ordering Supplies
____ Postage Meter
____ TTY System
____ Equipment Sign Out
____ Recycling
____ Cardboard
____ Paper
____ Opening and Closing Office and Building (Keys)
____ Petty Cash Policy
The Financial Manager will review the following forms and explain the following policies with new employees. If applicable, employees will receive a copy.
____ W-4 Form
____ State Withholding
____ INS Form
____ Direct Deposit Form
____ Health Insurance
____ Life and Disability Insurance
____ Annuity
____ Credit Card Usage Policy
____ Reimbursement Policy
____ Tax Exemption Certificate
____ The following sections of the Personnel Policy:
____ PTO
____ Pay Days
____ Explanation of ODVN benefits
____ Time Sheet
____ Expense Report
____ ODVN Credit Card Charge
____ ODVN Check Request
The Supervisor will review and, if applicable, provide a copy of the following items to the employee.
____ The Following sections of the Personnel Policies:
____ Holidays
____ Workdays, including lunch time
____ Flexible Scheduling
____ Job Description
____ Monthly Logs and Reporting Forms
____ Job Specific Forms (i.e. Grant Reporting Forms)
____ Copy of Grant covering the position
____ Staff Evaluation Forms – including, self-evaluation forms
____ Dates of Relevant Meetings – including staff meetings
____ PTO Request Form
The Executive Director is responsible for reviewing the following:
____ Board of Directors
____ Steering Committee
____ National Memberships & collaborations
____ State Memberships & collaborations
____ Current public policy initiatives
The Prevention Programs Director is responsible for reviewing the following:
____ Prevention activities
____ DELTA Project
____ Anthem Project
____ State and National collaborations for Prevention
The Resource and Technology Coordinator will review the following office procedures with all new employees:
____ Processing a Request to Borrow Materials from the Clearinghouse
____ Clearinghouse Checkout Form
____ Email
____ Web Page
____ Website Calendar
____ ODVN brochures/information/materials available at no cost
____ Materials Available for a Fee
____ When Fear Has No Voice
____ Safety Planning Cards
____ Medical Cards
____ Book Covers
Other staff to meet with:
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
New Employee Development Plan – The new employee and supervisor will discuss and jointly decide what type of training, site visits or activities will enhance their staff development.
Plan: ________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
Timeline: ______________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
New employee orientation is complete.
__________________________________ ________________
Employee signature Date
__________________________________ ________________
Supervisor signature Date
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