CS-214 Position Description Form
CS-214Rev 11/2013Position CodeState of MichiganCivil Service CommissionCapitol Commons Center, P.O. Box 30002Lansing, MI 48909POSITION DESCRIPTIONThis position description serves as the official classification document of record for this position. Please complete this form as accurately as you can as the position description is used to determine the proper classification of the position. 2.Employee’s Name (Last, First, M.I.)8.Department/AgencyDepartment of Human Services3.Employee Identification Number9.Bureau (Institution, Board, or Commission)Disability Determination Services4.Civil Service Position Code Description10.DivisionDisability Examiner 12Policy and Compliance5.Working Title (What the agency calls the position)11.SectionOffice TrainerAdministrative Services Program6.Name and Position Code Description of Direct Supervisor12.UnitJacqueline Horn-Landes, SAM 15Training7.Name and Position Code Description of Second Level Supervisor13.Work Location (City and Address)/Hours of WorkJanelle Richardson, SSDA 17Varied7:00 a.m. - 6:00 p.m., Mon - Fri14.General Summary of Function/Purpose of PositionIs responsible for assessing, developing, coordinating and/or carrying out all training activities within a Michigan Disability Determination Service (DDS) area office. In concert with the agency training coordinator and trainers at the other DDS office; is responsible for developing and implementing agency-wide training initiatives.15.Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty.List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent.Duty 1General Summary of Duty 1% of Time25Develop, coordinate and deliver training to meet identified needs of the area office/ASP.Individual tasks related to the duty.Teams with local policy/Quality Assurance liaison and/or operations staff to develop trainingParticipate and conduct in-service and professional development and systems training for all identified groups within an area office/ASPReinforce department/agency mission in trainingUse a variety of training techniques to accommodate different learning stylesIdentifies on an ongoing basis area office/ASP training needs from management, or through a variety of assessment tools, with assistance from the training coordinator. Shares results with management.Participates in planning meetings to discuss and plan area office training.Delivers SSA-mandated training to the area officeArranges for meeting rooms, outside meeting facilities, training equipment, if needOrganizes and maintains all training materials and equipment at the area officeOperates all training equipment, including projectors, laptops, computer projectors, software, net based training programs, ets. Stays current with all new available training technologyDuty 2General Summary of Duty 2% of Time25Prepare and conduct core curriculum training for newly hired disability examiners through the initial training period of approximately 3 monthsIndividual tasks related to the duty.Uses agency core curriculum and SSA training programs for new examiners to deliver trainingWill provide leadership and direction to others involved in the new examiner trainingResponsible for serving as a mentor to trainees, possibly with other DDS staff, on various case development and systems issues throughout their classroom training period.Responsible for routinely assessing trainee performance and providing regular feedback to supervisors regarding the trainee’s progressDevelops remedial training where indicatedDuty 3General Summary of Duty 3% of Time25Serve as a member of the agency training team, developing and presenting agency-wide training initiativesIndividual tasks related to the duty.Under the direction of the Agency Training Coordinator, serve as a member of the agency training team in developing and presenting agency-wide SSA, DDS, or MDHHS training programs. Participate in group discussions and make recommendations for carrying out agency training initiatives and to assure agency compliance.Become the agency resource person on particular topics and be responsible for updating agency materials. May travel to other area offices to provide ongoing training on that topic.Coordinate/facilitate IVT training sessions.Help update and maintain agency training files/materials on an ongoing basisProvide materials or equipment as needHelps with planning agency training conferences, including materials, site preparation, speakers, etc.Assist with training in other offices as neededParticipate in SSA initiatives at the regional and national level when requestedDuty 4General Summary of Duty 4% of Time15Stay current with case development and disability software issues by assisting with casework in the area office.Individual tasks related to the duty.Work on absent examiner backlogsAssist with casework for examiners with high backlogsMay be assigned partial caseloads for an examiner on extended leaveDuty 5General Summary of Duty 5% of Time10Provide training assessments and record training functionsIndividual tasks related to the duty.Assist with development of ongoing training needs assessments for all staff. Assess training needs of staff on an ongoing basis, or when requested by managementProvide staff with assessment tools after all training sessionsTabulate all assessment surveys and provide results to area office management, training coordinator and/or agency management, where indicatedHelp develop post-session Question and Answer informationMonitor and record local training activities, keep agency coordinator informedAll other duties as assignedDuty 6General Summary of Duty 6% of TimeIndividual tasks related to the duty.16.Describe the types of decisions made independently in this position and tell who or what is affected by those decisions.Decisions regarding local training programs/materials, etc. can be made independently, or under the direction of the agency training coordinator or area office administrator, depending on the subject. Scheduling of training, updating of materials, use of materials are all independent decisions.17.Describe the types of decisions that require the supervisor’s review.Any decisions that involve statewide or agency training or will affect statewide operations. Implementation of local training programs that could affect work on other agency projects. 18.What kind of physical effort is used to perform this job? What environmental conditions is this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions.Travel to agency-wide training meetings (driving). Standard office environment requires standing, sitting, and occasional lifting. Use of voice for long periods of time during training.19.List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a full-time, on-going basis. (If more than 10, list only classification titles and the number of employees in each classification.)NAMECLASS TITLENAMECLASS TITLE20.This position’s responsibilities for the above-listed employees includes the following (check as many as apply):Complete and sign service ratings.Assign work.Provide formal written counseling.Approve work.Approve leave requests.Review work.Approve time and attendance.Provide guidance on work methods.Orally reprimand.Train employees in the work.22. Do you agree with the responses for Items 1 through 20? If not, which items do you disagree with and why?Yes23.What are the essential functions of this position?Is responsible for assessing, developing, coordinating and/or carrying out all training activities within a Michigan Disability Determination Service (DDS) area office. In concert with the agency training coordinator and trainers at the other DDS office; is responsible for developing and implementing agency-wide training initiatives.24.Indicate specifically how the position’s duties and responsibilities have changed since the position was last reviewed.New Establishment 25.What is the function of the work area and how does this position fit into that function?To provide ongoing training as needs are identified or program changes occur to the employees of the Disability Determination Service. To enhance professional development opportunities also with the agency. This position addresses training needs at the local and state level.26.What are the minimum education and experience qualifications needed to perform the essential functions of this position?EDUCATION:Possession of a bachelor’s degree in any major.EXPERIENCE:Three years of professional experience adjudicating, analyzing, and determining eligibility for disabilityclaims equivalent to a Disability Examiner, including one year equivalent to a Disability Examiner P11.KNOWLEDGE, SKILLS, AND ABILITIES:Knowledge of federal Social Security Administration policies and procedures as they relate to the disability insurance and supplemental security income programs. CERTIFICATES, LICENSES, REGISTRATIONS:NoneNOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position.I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Supervisor’s SignatureDateTO BE FILLED OUT BY APPOINTING AUTHORITYIndicate any exceptions or additions to statements of the employee(s) or supervisors.I certify that the entries on these pages are accurate and complete. Appointing Authority SignatureDateTO BE FILLED OUT BY EMPLOYEEI certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Employee’s SignatureDateNOTE: Make a copy of this form for your records. ................
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