Ohio University



DOSA Committee for Learning OutcomesJune 25, 2018Committee members present: Judd Walker, Rich Neumann, Jim Sand, Regina Warfel, David Nguyen, Megan Vogel, Joni Wadley, Valerie Denney, Gwyn ScottCommittee members not present: Todd MyersGuests: Jason PinaThis meeting was opened by Jason Pina. As a preface to understand how this committee was formed, Jason shared the history of strategic planning. A new mission/vision was created and the 5-Cs were reaffirmed through discussions at the leadership level. Three committees were formed as a result: Social Justice and Equity Retention and GraduationLearning OutcomesDOSA Strategic Plan link: were to have been reduced no less than 7%. DOSA has planned for reductions of up to 10% in order to create funding for these committees. DOSA has set aside approximately $450,000 to be used by key areas, training and development, and roll out of plans.Three searches have been initiated to better pull together communityKathy Fahl, Assistant Dean of StudentsDirector of Student Planning and Assessment: underwayPosition for Social Justice: Position has yet to be specified. Gigi is overseeing this process so far. Student Affairs received a 3-year grant to help students in the breakthrough objectives and enhance the work experience on campus. 8 competencies were identified for breakthrough objectives for badging. A pilot of the badging program was completed last year and will be rolled out to all student employees this year. The grant will expire at the end of next year. The Board of Trustees approved the assessment of a fee to each new cohort for the Athens campus, from which a portion will be marked for this initiative. Jason emphasized that the work of this committee will be utilized and will be funded. Jason asked the question, How do we tease out the competencies within employee groups? Department heads have had open discussions, not blaming through the gap analysis. Jason expects to see deficiencies that we will review and make a plan to move forward. This committee will identify the growth competencies. How do we encourage employees to hold the mindset of continuing to improve skill sets. Professional development will be reviewed with the expectation of activation of what has been learned. Each committee will have high level influence division wide. If recommendations are presented, Jason and Gwyn will commit to hearing the recommendation. This committee will be expected to set aside time to devote to this initiative. Jason does not expect that committee work be added to the work hours, rather carved out of the current work load. Supervisors are expected to assist in managing workloads to accommodate this expectation. DOSA Strategic Plan Work Group Link: Q & A:A previous DOSA task force to audit competencies may overlap the new committee. Can we have any of that research to move forward?YesPitfalls from past research/committee work:Lack of ongoing, consistent communicationVP making the assumption that everyone is on-boardGreen lighting ideas but not linking back to the department level keeping in mind how the division level is connected to the department levels, help in not getting distracted, meeting the 4-squareHave other committees identified what was going well?Proof points have been used to show what is going in the right direction. The level of discourse associated with the level of thoughtfulness of requests that are attached to the plan, rather than those that are not connected. Connectectivity. Breakthrough in artificial barriers. Embedding committee work into department goals. Individual goals reflect committee work may allow departments to go a step further in accountability. Job descriptions to include language re: diversity and social justice as well as other key areas will be done. What does this mean and how will I be evaluated on that are the next steps. Some items may take longer than a semester or year. We must plan it out if that is the mittee Conversation:The overarching theme is to make these meetings available to those who wish to attend one or all of the committee meetings. It has been suggested to schedule a 1-hour meeting for each committee, weekly on Thursday, 9, 10, or 11am effective fall semester. This committee will be scheduled at 11am on Thursdays effective fall semester for the entire academic year.For the rest of summer we will pick the day that works for the majority. July 6th at Baker; August, Outlook calendar will be utilized to plan 1-2 meetings in August. Minutes will be distributed, review will be expected for final submission.Prep for next meeting: GoalsList what we are currently doing in our own area. The directors of the areas will be contacted for inventory.Imants may have information from 2016. Regina will check with Imants for most up-to-date version. This will allow us to provide something to update rather than create or recreate. Megan shared that the competencies data has not been realized yet.Rich believes that last year a review and update was completed.What tools/resources we need to review or concern. We will use Onedrive, teams, communication. Todd Myers has presented on this topic and may be able to share insight or direction for best application. Definitions of the 8-learning outcomesThere are definitions listed on the Student Affairs website (link)What students are we trying to reach with the assessment we are creating?Initially, division student employees. Eventually all students in a phased approach.Will there be too much overlap with AIA group?There may be some overlap. The impact so far is only reaching specific groups of students, rather than every student.We will work to determine the difference between this committee and the AIA group. We will need to be very thoughtful in recommendations.There are no pre-determined goals. It is expected that this committee will empower and resolve.Should we focus on the first two goals for the first year? Then work on how to roll it out moving forward? When we focus on gaps to inform, we may quickly get to the bigger picture which will assist in being thoughtful about the first two goals.Gwyn has no preference about how to align missions/visions with competencies. We can have vision for long term, and understand the purpose up-front then develop the plan how to get there.There are key questions for learning outcomes that Regina will share with this group.The next meeting will be scheduled for July 6th in BUC for those who are able to attend.Attached to the distribution of minutes: PDF of DOSA-Strategic planPDF of DOSA Strategic plan excerpt with breakthrough objectivesRespectfully submitted V. Denney June 26, 2018 ................
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