Inshore Fisheries Programme (IFP) - Project Officer (PO ...



WWF South Pacific Programme Office

JOB DESCRIPTION

|Position title |Communications Officer |

|Department |Communication Department |

|Location |Suva, Fiji |

|Position title of supervisor |Communications Manager |

|Position title(s) which also report to supervisor |Graphics Officer, Local Communications Volunteer, International |

| |Communications Volunteer |

|Positions titles that report to this position |Nil |

|Hours |37.5 hours per week |

|Grade |6 |

|Contract period |Annual Renewal |

|Date position description approved |August 2011 |

|Approved by |Representative |

I. Organisational background :

The WWF-SPPO is considered a regional hub for the Pacific Islands Region. As well as continuing to implement conservation on the ground in Fiji and the Cook Islands, the office seeks to ensure that engagement with the key regional level organizations, donors and stakeholders in the Pacific are coordinated and effective on the issues of (i) Climate Change; (ii) Offshore Fisheries; (iii) Coastal Management / Fisheries and Marine Managed Areas (MMAs[1]); (iv) Marine Species Conservation; and (v) GAA engagement. As such, the SPPO aims to ensure that the desired messages and ensuing policy and behavioural changes are communicated and supported towards wider sustainable management of Pacific Islands Region resources. This is undertaken in line with and in support of Pacific Island Government priorities in an inclusive and harmonized manner.

Under the 2010 – 2014 five year strategic plan, the WWF-SPPO will continue to focus its efforts on achieving healthy, recovering and resilient marine ecosystems that provide improved biodiversity, food security, livelihoods and well-being for dependent communities.

WWF-SPPO’s approach is therefore one of empowering key stakeholders and conservation practitioners, working at community, national, regional and international levels to strengthen, where necessary establish and implement effective regional and national policies, governance processes, capacities and knowledge sharing mechanisms which support sustainable resource management and biodiversity conservation.

II. Mission of the Department :

The mission of the department is to:

• In the next 3 years increase the visibility of WWF SPPO in the Asia Pacific region and within WWF network.

• Support the marketing and fundraising function of WWF SPPO through corporate communications and supporting communications for other forms of fundraising.

• Effectively and efficiently support programmes through communications using the media.

• Effectively deliver events in partnership with programmes to raise the visibility of WWF and the work we do

III Major Functions:

The Communications Officer will be responsible for assisting the communications manager in the delivery of the SPPO communications plan and carrying out the media relations and events tasks for the organisation.

IV Major Duties and Responsibilities:

|Key Performance Indicators |% Time |Output |

|Increase profiling of WWF SPPO internally and externally. |45 | |

|Internal: | | |

|Regular consultation with staff on the most effective use of communications | | |

|in achieving the targets and milestones of the SPPO conservation plan. | |Timely and first hand information provided to be profiled. |

|Assist the GA and CM as the gatekeeper for the WWF brand in all the tools | | |

|used by the Communications Unit. | |Updating branding tracking sheet. |

|Assist Graphic Artist in training staff for Communications processes and | | |

|Branding with the assistance of Graphic Artist. | | |

|Effective delivery of the tasks as stated in the Communications Calendar and| | |

|Annual work plan | | |

|External: | |Tasks outlined in the Annual Work plan and Communications |

|Press releases, feature articles, media advisory for print, e-news, | |Calendar completed. |

|websites, social media networks ensuring an ongoing positive profile for the| | |

|organization and keeping a record of all releases and appearances in the | |At least 4 Press Releases a month |

|media (media monitoring). | |At least 2 feature articles in a month |

|WWF SPPO newsletter – Pacific Currents produced in a timely manner | |Monthly media monitoring reports |

|Familiarization and implementation of WWF Standards, framing the programme | |SPPO articles to appear in 4 issues of the HR Quarterly; 4 |

|according to the standards to ensure that the outcomes are traceable and are| |issues of PO Updates; at least 6 issues of the CTNI |

|showing impact. | |newsletter |

| | |Developing Communications Strategies for campaigns and |

| | |events |

| | | |

| | |6 Issues of the Pacific Currents |

| | |Updated knowledge of WWF standards. |

|Responsible for the content production, distribution, and storage of the |20 |Distribution List for – |

|division’s communications and promotional materials. Quarterly stock take | |News release/Feature articles |

|Assist in creating, maintain, and update a database of existing and | |Pacific Currents |

|potential customers/supporters/partners of WWF SPPO. | |Brochures etc |

|Maintain professional relationship with local, regional and international | | |

|Media | |WWF network contact sheet/database |

|Update and maintain distribution list and contacts for Media | |Establish partnership |

|Update and maintain contact list for WWF networks | |Updated media database |

| | |Updated network database |

|Assist in delivery of events and campaigns and with the guidance of |25 |Communication plan specific to the event or campaign, |

|Communications Manager. | |implementing tasks identified |

| | | |

|Take lead in completing Climate Witness story. Work with CM and Climate | |Communication plan for Climate Witness such as videos, |

|Witness Adaptation Coordinator. | |testimonials, photos and press releases. |

|Refer to Communications Strategy in WWF SPPO strategic plan for deliverables|5 |Completion of assigned task |

|of Communications team | | |

|Familiarization and adherence to relevant Network Policies – Branding, |5 |Successful and satisfied completion of projects and tasks |

|editorial guides, relevant communications guidlines | |assigned. |

| |

|Communication |

|Teamwork is the preferred way of working within WWF SPPO and this necessitates regular communications with other staff. The position communicates: |

|Regularly with the senior members of the team on the delivery of the agreed work plan objectives through the teams meeting. |

|As and when necessary with internal WWF contacts. |

|At least monthly during the General Staff meeting to provide general information. |

|And regularly with donor agencies and linked external parties |

IV Profile :

Required Qualifications

• Bachelor’s degree in communications, journalism or closely related field.

• At least three to five years experience in a communincations-based department or organisation within the Pacific Island region.

Required Skills and Competencies

• Demonstrated ability in communications and/or press related work, including production of press articles, features and/or marketing materials.

• Demonstrated ability to work both independently and in a team, particularly in the implementation of cross-country activities and projects.

• Demonstrated basic knowledge and preferably practical experience of community engagement processes and field related projects.

• Excellent communication skills, fluency in both written and spoken English. An understanding of Fijian and/or Hindi is also advantageous.

• Demonstrated excellent interpersonal skills and a proven track record working with a multi-disciplinary team; and proven ability to work effectively with a range of partners.

• Proven track record of working to timelines and budget

• Have flexible approach and a willingness to work outside normal hours  

• Proven ability to set priorities while working under minimal supervision

• Proven ability to work under pressure and meet strict reporting deadlines

• Possesses drive and initiative, with a proven ability to achieve objectives

• Demonstrated excellent PC based computer skills, preferably with current Microsoft Word, Excel, Outlook, PowerPoint and Access.  

• Photography skills and use of video camera and ability to produce video’s is also advantageous

• Adheres to WWF’s values, which are: Passionate & Optimistic, Challenging & Inspiring, Credible & Accountable, Persevering & Delivering Results.

I. Working Relationships:

Internal

The Communications Officer is responsible to and will work closely with the Communications Manager and Graphics Artist. In the case where the post holder is assigned a project or campaign, he/she will liaise regularly with project managers and coordinators who are directly responsible for implementation of the current projects. The post holder will liaise and work with volunteers, as necessary.

The Communications officer will at times be requested to foster links with campaigns and network offices in the Pacific Islands Region.

External

The Communications officer is required to keep in regular contact with other organisations, institutions, businesses, the media, local NGOs and individuals through correspondence, meetings and joint initiatives. The post holder will have a key role in presenting WWF, the SPPO and its specific initiatives to these audiences under the guidance of the Communications Manager

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.

Prepared by Supervisor: ________________________ Date: ______________

Accepted by Departmental Director: ________________Date: ______________

Accepted by Staff member: ________________________Date: ______________

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[1] Also taken to include Marine Protected Areas (MPAs), No-Take Zones (NTZs), Locally Marine Managed Areas (LMMAs)

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