Department Chair Handbook 2021-2022

Department Chair Handbook 2021-2022

INTRODUCTION The Department Chair Handbook contains information related to some of the common tasks required of Department Chairs, including a general timeline for key events in the year, schedules for faculty reviews, hiring procedures, guidelines for departmental reviews, and a guide to reviewing student progress towards graduation. This handbook does not attempt to capture all details of the important leadership role played by Department Chairs but, rather, only serves as a resource to assist planning and departmental administration. Department Chairs work closely with their Division Chairs and the Dean's Office in advancing the College and maintaining its health. The counsel provided by fellow Department Chairs at the monthly gathering of chairs also is important to the well-being and governance of the College. This handbook does not codify the central rules and policies which govern the operation of the College. Such policies and rules are located in the Faculty Handbook and Wabash College Employment Guide. The Dean of the College's Office maintains this handbook as an aid to Department Chairs. Questions regarding the procedures found in this Handbook, or suggestions about its contents, may be directed to the Dean of the College's Office.

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TABLE OF CONTENTS

Department Chair Calendar: Important Dates .......................................................................................... 2 Division and Department Chairs, 2021-22 ................................................................................................. 4 2021-2022 Final Examination Schedule....................................................................................................... 5 2021-2025 Wabash College Calendar........................................................................................................... 6 Schedule for Second-Year Review, Fall......................................................................................................... 8 Schedule for Second Year Review, Spring ................................................................................................... 9 Schedule for Fourth-Year Review, Spring ................................................................................................ 10 Schedule for Tenure Review, Fall ................................................................................................................ 12 Faculty Salary Reviews .................................................................................................................................... 14 Consortium for Faculty Diversity at Liberal Arts Colleges ................................................................ 16 Interviews ? What is Inappropriate to Ask.............................................................................................. 18 Faculty Hiring Procedure................................................................................................................................ 24 Academic Affairs Staff Hiring Procedure .................................................................................................. 32 Guidelines for Departmental Reviews ....................................................................................................... 38 Budgeting Responsibilities and Processes ............................................................................................... 43 Student and Department Academic Information .................................................................................. 46

DEPARTMENT CHAIR CALENDAR: IMPORTANT DATES, 2021-22

Month August

Date 3-6

What's Due New Faculty Orientation

September 15 24

Sabbatical Requests are due Request for Spring Courses

October

8

19

22

Spring Course Offerings Due in Box Midterm Grades Due Final Edits of Courses

November 3 19

Department letter of evaluation and recommendation for secondyear and tenure reviews due Updated List of Majors and Minors available

December 1 20

Promotion requests due to Dean of the College Fall Semester grades due

January

early early 6-7 10-11 12-14 31 late late

Review Senior Majors and Minors Begin Academic Bulletin edits Senior Comps (double majors) Senior Comps (written) Senior Comps (oral) Promotion to Professor materials due Biennial Faculty Salary Reviews due to Department Chairs Initiate first-year advisory review discussions with new tenuretrack faculty

February

early

11 18 mid mid mid late late

Academic Staff Annual Review Materials Submitted to Supervisors Request for Fall Courses Senior Comp Grades Due Meet with Division Chairs about salary recommendations Biennial Department Assessment Meetings begin Divisional summer intern proposals due Salary Review Recommendations to Div. Chair & Dean Copy Salary Recommendations to Individual Faculty

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March

April May Monthly

early 4 15 mid 18 28

late end

4 22 28

early 2 9 15 mid 16

August

2-5

Academic Staff Review Materials & Conversation Summaries due Fall Course Offerings Due in Box Midterm Grades Due Macintosh Award Recommendations due Final Edits of Courses Department letter of evaluation and recommendation for fourthyear reviews due Staff Salary Review Recommendations due Names of Recipients for Awards Chapel due

Senior Comp Retake Grades Due Updated List of Majors and Minors available Awards Chapel

Academic Calendar Listings Due Academic Bulletin edits due Senior grades due First-Year advisory review summary due to Dean of the College Promotion Announcements Underclassmen grades due

Budget Review Approve Student Worker Time Cards (as applicable) Reconcile Purchasing Card Invoices Department Chair Meetings

New Faculty Orientation (new faculty attendance required)

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2021-22 Division Chairs: Division I Division II Division III

Amanda Ingram Brian Tucker Joyce Burnette

2021-22 Department Chairs: Biology Chemistry Physics Mathematics/Computer Science Art Music Rhetoric Theater Modern Languages Classics English Philosophy PPE Religion Economics History Political Science Psychology Education Studies

Patrick Burton Laura Wysocki James Brown Chad Westphal Damon Mohl Michael Abbott Sara Drury Jim Cherry (Fall) and Michael Abbott (Spring) Jane Hardy Bronwen Wickkiser Crystal Benedicks Adriel Trott Frank Howland Jon Baer Peter Mikek Rick Warner Shamira Gelbman Neil Schmitzer-Torbert Debbie Seltzer-Kelly

First Year Course Co-Chairs: Jeff Drury Colin McKinney

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FINAL EXAMINATION SCHEDULE, 2021-22

Final examinations are given at the end of each semester. No deferred examinations are given except by written excuse from the Dean of Students. The faculty has agreed that no exams will be given and no papers will be due the Wednesday to Sunday of the week prior to finals. No papers will be due during finals week unless there is not a final exam in the course, in which case the paper will be due at the end of the regularly scheduled exam time for that course. Classes not included in the schedule below will be examined during the final exam week under special arrangements made by the instructor. Exams are held in the same classrooms they met in during the semester unless otherwise assigned by the Registrar.

Fall Semester 2021

Date

Time

Class Meeting Time

Monday, December 13 Tuesday, December 14 Wednesday, December 15 Thursday, December 16 Friday, December 17 Saturday, December 18

9:00 AM - 12:00 PM Classes meeting at 9:00 AM MWF

1:30 - 4:30 PM

Classes meeting at 8:00 AM TuTh & 2:40 PM TuTh

9:00 AM - 12:00 PM Classes meeting at 10:00 AM MWF

1:30 - 4:30 PM

Classes meeting at 2:10 PM MWF

9:00 AM - 12:00 PM Classes meeting at 11:00 AM MWF

1:30 - 4:30 PM

Classes meeting at 1:10 PM MWF

9:00 AM - 12:00 PM Classes meeting at 9:45 AM TuTh

1:30 - 4:30 PM

Classes meeting at 3:10 PM MWF

9:00 AM - 12:00 PM Classes meeting at 8:00 AM MWF

1:30 - 4:30 PM

Classes meeting at 1:10 PM TuTh

Make-up exams; multi-section and other courses as assigned by the Registrar

Spring Semester 2022

Date

Time

Class Meeting Time

Monday, May 2 Tuesday, May 3 Wednesday, May 4 Thursday, May 5 Friday, May 6 Saturday, May 7

9:00 AM - 12:00 PM Classes meeting at 9:45 AM TuTh

1:30 - 4:30 PM

Classes meeting at 3:10 PM MWF

9:00 AM - 12:00 PM Classes meeting at 8:00 AM MWF

1:30 - 4:30 PM

Classes meeting at 1:10 PM TuTh

9:00 AM - 12:00 PM Classes meeting at 10:00 AM MWF

1:30 - 4:30 PM

Classes meeting at 2:10 PM MWF

9:00 AM - 12:00 PM Classes meeting at 9:00 AM MWF

1:30 - 4:30 PM

Classes meeting at 8:00 AM TuTh & 2:40 PM TuTh

9:00 AM - 12:00 PM Classes meeting at 11:00 AM MWF

1:30 - 4:30 PM

Classes meeting at 1:10 PM MWF

Make-up exams; multi-Section and other courses as assigned by the Registrar

4 Year Academic Calendar

FALL SEMESTER

Ringing In Saturday Classes Begin & First Day to Add Courses Final Date to Add Full Semester and First Half Courses Student Census* Final Date to Drop (without record on transcript) a First Half-Semester Course or Request Credit/No Credit (CR/NC) Grading Option Final Date to Request Credit/No Credit (CR/NC) Grading Option Grading Option in a First Half-Semester Course First Day to Request Conversion to Credit/No Credit (CC/NC) Grading Option for a First Half-Semester Course Final Date to Drop Full Semester Course (without record on transcript) Final Date to Request Credit/No Credit (CR/NC) Grading Option Grading Option in a Full Semester Course Final Date To Withdraw (with "W" on transcript) from a First Half-Semester Course Final Date to Request Conversion to Credit/No Credit (CC/NC) Grading Option Grading Option in a First Half-Semester Course First Day to Request Conversion to Credit/No Credit (CC/NC) Grading Option for a Full Semester Course Midsemester Midsemester Break Classes Resume; Second Half-Semester Courses Begin Mid-Term Grades Due Final Date to Add a Second Half-Semester Course Final Date to Drop (without record on transcript) from a Second Half-Semester Course Final Date to Request Credit/No Credit (CR/NC) Grading Option in a Second Half-Semester Course First Day to Request Conversion to Credit/No Credit (CC/NC) Grading Option for a Second Half-Semester Course Pre-Registration for Spring Semester Final Date to Withdraw (with "W" on transcript) from a Full Semester Course OR a Second Half-Semester Course Final Date to Request Conversion to Credit/No Credit (CC/NC) Grading Option in a Full Semester Course OR a Second Half-Semester Course Thanksgiving Recess Classes Resume Last Day of Fall Semester Classes Final Exams All Semester Grades Due

2021-2022

AUG 21 AUG 25 SEP 3 SEP 7-8

SEP 10

SEP 20

SEP 24

OCT 1

OCT 11 OCT 13 OCT 14-17 OCT 18 OCT 19 OCT 22

OCT 29

NOV 8 NOV 8-12

NOV 19

NOV 20-28 NOV 29 DEC 10 DEC 13-18 DEC 20

2022-2023

AUG 20 AUG 24 SEP 2 SEP 6-7

SEP 9

SEP 19

SEP 23

SEP 30

OCT 10 OCT 12 OCT 13-16 OCT 17 OCT 18 OCT 21

OCT 28

NOV 7 NOV 7-11

NOV 18

NOV 19-27 NOV 28 DEC 9 DEC 12-17 DEC 19

2023-2024

AUG 19 AUG 23 SEP 1 SEP 5-6

SEP 8

SEP 18

SEP 22

SEP 29

OCT 9 OCT 11 OCT 12-15 OCT 16 OCT 17 OCT 20

OCT 27

NOV 6 NOV 6-10

NOV 17

NOV 18-26 NOV 27 DEC 8 DEC 11-16 DEC 18

2024-2025

AUG 17 AUG 21 AUG 30 SEP 3-4

SEP 6

SEP 16

SEP 20

SEP 27

OCT 7 OCT 9 OCT 10-13 OCT 14 OCT 15 OCT 18

OCT 25

NOV 4 NOV 4-8

NOV 15

NOV 23 - DEC 1 DEC 2 DEC 6 DEC 9-14 DEC 16

*Drop or Withdrawal from a course after Census can have financial aid consequences. Check with the Financial Aid Office before taking action.

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