Illinois Occupational Therapy Association



ILLINOIS OCCUPATIONAL THERAPY ASSOCIATIONEXECUTIVE BOARD MEETING MINUTESJanuary 21, 2017 * 9:00am*Location: ILOTA OfficeIn Attendance: Lisa Mahaffey, Janet Adcox, Lisa Iffland, Debra Morey, Jenny DangAbsent: Christy Rojas, Robin JonesTOPICSDISCUSSION ITEMSMinutesFollow up itemsMeeting Called to orderTime: 9:23 amRoll call of members present See attendance list aboveReading of minutes of last meetingReview of proposed agendaMotion for approval by: Janet AdcoxSeconded by: Debra MoreyReview and acceptance of agendaMotion for approval by: Seconded by: Officers’ reportsPresident2017 meeting schedule2017-2020 strategic plan goalsDirector of Communication openingExecutive DirectorMemberClicks updateCentennial event updateCE schedule updateMembership analytics AdvocacyFinanceScholarship plan?updateFinancial updateMembership“Get a Member” campaignCommunicationSecretaryEstablished schedule of meetings for 2017. Schedule as follows: Feb 18 (FB)), March 18, April 15, May 20 (FB), June 17, July 15, Aug 19 (FB), Sept 16, Oct 21, Nov 11 (conference), Dec 2Jenny will reach out to some people as possible candidates for Director of CommunicationNeed Nominations Chair position filled in order to run electionsEmerging Leaders-Lisa M is going to work with Nadia Masteri to set up initial meeting for interested people to identify leadership goals; John_Dudzik and Laura Van Pembroke are going to be co-chairs and set goals for programStrategic Plan ideas: formal recognition of volunteers (2.17), community based website (5.2), Pinterest use to provide more occupation based ideas for OTPs (5.2), open a money market account (4.1), pay speakers for FB meetings to draw more FB members in on relevant short topics(4.1)Will be updating our website (MemberClicks), which will be more user friendly; will have pictures that move, a scrolling header; cost will only be $100 more/month for all of the upgrades; there will be a “lapsed members” section that will establish a 30 day grace period (will retain all member benefits during that grace period);have to update all expiration notices; Veronica Ford volunteered to assist with setting up Hull House event Leadership CE in March, Kinesio taping CE January 28-29Membership-need to focus on how to retain members who let membership lapse; how long were they members before lapsingMost bills are being re-introduced: PT licensure law, original MS bill to address PT treatment, Athletic Trainer licensure, license denial due to debt, etc. Minimal response to letters sent in December for donationsGoal is full $35,000 by 12/31/17; currently approximately $22,000 donatedWill ask Melanie Ellexson to write a short note as to why she chose to provide a donation to scholarship fundClaudia wants to continue assisting with scholarship fundraising$18,800 in membership dues since 9/1/16Vendor donated wine for wine pool (fundraising)$~18,000 in CE revenue generated so far in fiscal year684 members (1/21/17)Generate a letter to graduating students for 10% discount if renew as practitioner-would be a gift for graduation and welcome to profession; need to entice them to re-join“Get a Member” campaign to roll out in March when website goes live; email blast will be sent out; raffle for member who recruits new members, also for updated profiles; AOTA prizes, ILOTA goodies, monthly member engagementTestimonials from members to go on new websiteMember profile for members only so don’t get bombarded from recruiters“ILOTA News You Can Use” weekly schedule of content needs to be createdGive out raffle prizes at Hull House event in AprilFocus for 2017 needs to be on member engagementNo reportNo reportAll FB members need to submit quarterly reports for next month-due at meeting 2/4/17Lisa M will write a short introduction to changes in By-laws by 2/18/17Lisa M will talk with Minetta Wallingford, Recruitment Coordinator, about filling Nominations Chair by 2/18/17Jenny will create a button on website for By-lawsRevised website should be running by 3/1/17Jenny will set up meeting with Centennial committeeJenny and Janet will work on a fundraising project plan for scholarship by 2/18/17Jenny will create a schedule for “News You Can Use” by 2/18/17Meeting adjournedTime: 12:08pmMotion to adjourn by: Janet AdcoxSeconded by: Lisa Mahaffey ................
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