Adult Family Home Initial Survey Checklist, F-02634



DEPARTMENT OF HEALTH SERVICESDivision of Quality AssuranceF-02634A (03/2020)STATE OF WISCONSINPage PAGE \* MERGEFORMAT 1 of 5 ADULT FAMILY HOME (AFH)INITIAL SURVEY CHECKLISTName – Facility FORMTEXT ?????Date Form Completed (MM/dd/yyyy) FORMTEXT ?????Street Address FORMTEXT ?????City FORMTEXT ?????County FORMTEXT ?????Zip Code FORMTEXT ?????The following items will be reviewed during the initial licensing survey and tour of the facility.Disclaimer: The statements in this document paraphrase the cited administrative rules. Refer to the language of the Wisconsin Administrative Code for the exact wording of the cited rules. This list should not be considered all-inclusive. The applicant is responsible for knowing and meeting all requirements. YN N/AHOME – DHS § 88.05 FORMCHECKBOX FORMCHECKBOX AFH is located in a residential area which is typical of residential areas in that community. FORMCHECKBOX FORMCHECKBOX Adult family home is physically accessible to all residents of the home. FORMCHECKBOX FORMCHECKBOX Residents are able to easily enter and exit the home, get to their sleeping rooms, a bathroom, the kitchen, and all common living areas in the home, and easily move about in the home. FORMCHECKBOX FORMCHECKBOX First floor of the home has at least two means of exiting which provide unobstructed access to the outside. Exits are doors.If a resident is not able to walk at all or able to walk only with difficulty or only with the assistance of crutches, a cane, or walker, or is unable to easily negotiate stairs without assistance – DHS 88.05(2): FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Exits from the home are ramped to grade with a hard surfaced pathway with handrails. FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX All entrance and exit doors and interior doors serving all common living areas and all bathrooms and bedrooms used by a resident not able to walk at all have a clear opening of at least 32 inches. FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Toilet and bathing facilities used by a resident not able to walk at all have enough space to provide a turning radius for the resident’s wheelchair and provide accessibility appropriate to the resident’s needs. FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Grab bars are provided for toilet and bath fixtures in bathing and toilet facilities used by residents not able to walk at all or only with difficulty, or by other residents with physical limitations that make transferring difficult. FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Any resident who has either manual strength or dexterity limitations, the home has levered handles on all doors, bathroom water fixtures and other devices normally used by that resident if these can be replaced and if replacement is readily achievable. FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Any resident who is unable to easily negotiate stairs without assistance has his or her bedroom, toilet and bathing facilities, and all common living areas on the first floor.HOME ENVIRONMENT – DHS § 88.05(3) FORMCHECKBOX FORMCHECKBOX Home is safe, clean, well maintained, and provides a homelike environment. FORMCHECKBOX FORMCHECKBOX Home is free from hazards and kept uncluttered and free of dangerous substances, insects, and rodents. FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Where a public water supply is not available, water samples should be taken from the well and tested at the state laboratory of hygiene or other laboratory approved under Chapter NR 149 at least annually. FORMCHECKBOX FORMCHECKBOX Home has functioning support services, including refuse removal and access to laundry facilities. FORMCHECKBOX FORMCHECKBOX Home has ventilation for health and comfort. There is at least one window which is capable of being opened to the outside in each resident sleeping room and each common room used by residents. Windows used for ventilation are screened during appropriate seasons of the year. FORMCHECKBOX FORMCHECKBOX There are large enough common areas with sufficient furnishings so that all occupants of the home can comfortably share the space at the same time. FORMCHECKBOX FORMCHECKBOX Home is not used for any business purpose that regularly brings customers to the home so that the residents’ use of the home as their residence or the residents’ privacy is adversely affected.YN N/AThe heating systems should be inspected as follows, with written documentation of inspections maintained in the home: FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX An oil furnace should be inspected and serviced every two years by a heating contractor. FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX A gas furnace should be inspected and serviced every three years by a heating contractor or local utility company. FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX If the home has a wood-burning stove or fireplace, there is a flue separate from the one used by a gas or oil fired furnace or boiler.KITCHEN AND DINING – DHS § 88.05(3)(h) 2-3 FORMCHECKBOX FORMCHECKBOX There is sufficient space and equipment in the kitchen for the sanitary preparation and storage of food. FORMCHECKBOX FORMCHECKBOX Dining room or other dining area is large enough so all household members may dine together. FORMCHECKBOX FORMCHECKBOX Food is prepared and stored in a sanitary manner – DHS § 88.07(4)(c).RESIDENT BATHROOMS FORMCHECKBOX FORMCHECKBOX There is at least one bathroom with at least one sink, stool and shower or tub for every 8 household members and towel racks with sufficient space for each household member – DHS § 88.05(3)(h)4. FORMCHECKBOX FORMCHECKBOX Door of each bathroom has a lock which can be opened from the outside in an emergency – DHS § 88.05(3)(i). FORMCHECKBOX FORMCHECKBOX Water temperature is not above 115 degrees at all fixtures accessible to the resident.RESIDENT BEDROOMS FORMCHECKBOX FORMCHECKBOX Resident bedrooms accommodate no more than two persons. A resident bedroom has a floor area of at least 60 square feet per resident in shared bedrooms and 80 square feet in single occupancy rooms. For a person requiring a wheelchair, the bedroom space is 100 square feet for that resident – DHS § 88.05(3)(h)5. FORMCHECKBOX FORMCHECKBOX Each resident is provided conveniently located, individual storage space in the resident’s bedroom sufficient for hanging clothes and for storing clothing, toilet articles, towels, and other personal belongings – DHS § 88.05(3)(h)6. FORMCHECKBOX FORMCHECKBOX Resident’s bedroom may not be used by anyone else to get to any other part of the home – DHS § 88.05(3)(j). FORMCHECKBOX FORMCHECKBOX Persons of the opposite sex are not required to occupy the same sleeping room; however, accommodations will be made for couples who wish to share a sleeping room – DHS § 88.05(3)(k). FORMCHECKBOX FORMCHECKBOX A resident’s bedroom provides comfort and privacy, is enclosed by full height walls, and has a rigid door that the resident can open and close – DHS § 88.05(3)(L). FORMCHECKBOX FORMCHECKBOX A separate bed for each resident unless a couple chooses to share a bed. The bed shall be clean, in good condition, and of proper size and height for the comfort of the resident – DHS § 88.05(3)(n)1. FORMCHECKBOX FORMCHECKBOX Appropriate bedding and linens are maintained in a clean condition – DHS § 88.05(3)(n)2. FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX If a resident regularly sleeps in a basement bedroom or in a bedroom above the second floor of a single family dwelling, there are two exits to the grade from that floor level – DHS § 88.05(3)(m).SAFE PHYSICAL ENVIRONMENT – DHS § 88.10(3)(L) FORMCHECKBOX FORMCHECKBOX Clothes dryer vented with rigid metal ducting.FIRE EXTINGUISHERS – DHS § 88.05(4)(a) FORMCHECKBOX FORMCHECKBOX Home is equipped with one or more fire extinguishers on each floor. FORMCHECKBOX FORMCHECKBOX Each required fire extinguisher has a minimum 2A, 10-B-C rating. FORMCHECKBOX FORMCHECKBOX All required fire extinguishers are mounted. FORMCHECKBOX FORMCHECKBOX Fire extinguisher is located at the head of each stairway and in or near the kitchen except that a single fire extinguisher located in close proximity to the kitchen and the head of a stairway may be used to meet the requirement for an extinguisher at each location. FORMCHECKBOX FORMCHECKBOX Each required fire extinguisher is maintained in readily usable condition, inspected annually by an authorized dealer or the local fire department and has an attached tag showing the date of the last dealer or fire department inspection.YN N/ASMOKE DETECTORS – DHS § 88.05(4)(b) FORMCHECKBOX FORMCHECKBOX Home is equipped with one or more single station battery operated, electrically interconnected or radio signal emitting smoke detectors on each floor level. FORMCHECKBOX FORMCHECKBOX Required smoke detectors are in each habitable room except the kitchen and bathroom. FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX At the head of each open stairway FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX At the door leading to every enclosed stairway FORMCHECKBOX FORMCHECKBOX On the ceiling of the living room or family room FORMCHECKBOX FORMCHECKBOX On the ceiling of each sleeping room FORMCHECKBOX FORMCHECKBOX In the basementPRESCRIPTION MEDICATIONS – DHS § 88.07(3) FORMCHECKBOX FORMCHECKBOX Every prescription medication shall be securely stored. FORMCHECKBOX FORMCHECKBOX Every prescription medication shall remain in its original container as received from the pharmacy. FORMCHECKBOX FORMCHECKBOX Every prescription medication shall be stored as specified by the pharmacist.TELEPHONE – DHS § 88.05(5) FORMCHECKBOX FORMCHECKBOX Residents have access to a non?pay telephone for residents to make and receive telephone calls. FORMCHECKBOX FORMCHECKBOX Emergency telephone numbers, including numbers for the fire department, police, hospital, physician, poison control center, and ambulance, are located on or near each telephone.PLACEMENT – DHS § 88.06(1)(b) FORMCHECKBOX FORMCHECKBOX A copy of Chapter DHS 88 is available upon request by the prospective new resident or that person's guardian, if any.HOUSEHOLD PETS – DHS § 88.05(6) FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Pets may be allowed on the premises of an adult family home. Cats, dogs, and other pets vulnerable to rabies which are owned by any resident or household member shall be vaccinated as required under local ordinance. A pet suspected of being ill or infected shall be treated immediately for its condition or removed from the home. FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Pens and cages shall be kept clean. FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Pets shall be kept and handled in a manner which protects the well?being of both residents and pets. FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX The wishes of residents shall be considered before a new pet is allowed on the premises.HOME AND COMMUNITY-BASED SERVICES (HCBS) Surveyor is to verify the following if facility is requesting an HCBS compliance review to be eligible to serve individuals receiving Medicaid waiver funding. FORMCHECKBOX If facility is not requesting an HCBS compliance review, skip to the next section. FORMCHECKBOX FORMCHECKBOX Provide lockable key entry doors on all resident rooms and individual keys to all residents – 42 CFR 441.301(c)(4)(vi)(B)(1).If any of the following conditions exist, the facility meets the definition of heightened scrutiny and notification will be made to the Division of Medicaid Services (DMS). DMS will complete the HCBS compliance review working with the Centers for Medicare & Medicaid Services (CMS). FORMCHECKBOX FORMCHECKBOX A. The facility is within (under the same roof as) a building that houses a publicly or privately operated facility which provides inpatient institutional care [skilled nursing facility (SNF), intermediate care facility for individuals with intellectual disabilities (ICF/IID), institute for mental disease (IMD), hospital] 42 CFR 441.301(c)(5)(v). FORMCHECKBOX FORMCHECKBOX B. The facility is located on the grounds of, or immediately adjacent to, a building that is a public institution which provides inpatient institutional care [skilled nursing facility (SNF), intermediate care facility for individuals with intellectual disabilities (ICF/IID), institute for mental disease (IMD), hospital] 42 CFR 441.301(c)(5)(v).Miscellaneous Initial Licensing Review and Discussion ItemsWis. Admin. Code Chapter DHS 88Other relevant code or statute requirements (e.g.; DHS 12, DHS 13, Chapter 50 WI Stat., and DHS 94):DHS 12 requirements: Criminal background checks on service providers.Background Information Disclosure (BID) (DHS form F-82064)Employee and Contractor Background Check Process DHS 13 requirements: Misconduct reporting and investigations.Wisconsin Caregiver Program Manual (DQA publication P-00038)Wisconsin Caregiver Program: Misconduct Reporting Requirements (DQA publication P-63158)Changes to be Reported to Licensing Agency – DHS § 88.03(5)Reporting Requirements for Assisted Living Facilities (DQA publication P-02007)Training – DHS § 88.04(5)The licensee and each service provider is to complete 15 hours of training approved by the licensing agency related to health, safety, and welfare of residents; resident rights; and treatment appropriate to residents served prior to or within six months after starting to provide care. This training is to include training in fire safety and first aid.The licensee and each service provider is to complete eight hours of training approved by the licensing agency related to the health, safety, welfare, rights, and treatment of residents every year beginning with the calendar year after the year in which the initial training is received.Service Provider and Licensee – DHS § 88.04 A service provider is to be at least 18 years of age.Obtain documentation from a physician, a registered nurse, or a physician's assistant indicating that the licensee and any service provider has been screened for illness detrimental to residents, including for tuberculosis. The documentation is to be completed within 90 days before the start of providing service. The documentation shall be kept confidential except that the licensing agency shall have access to the documentation for verification - DHS § 88.04(2)(g)1.Service Provider and Licensee Records – DHS § 88.09(2)Maintain and keep up to date a separate personnel record for each service provider. Ensure that all service provider records are adequately safeguarded against destruction, loss, or unauthorized use.A service provider record is to include all of the items listed in DHS § 88.09(2)(a)1-11.A service provider’s record shall be available while the service provider is employed by the home and at least for three years after ending employment.Resident Record – DHS § 88.09(1)Maintain a record for each resident. Resident records shall be maintained in a secure location within the home to prevent unauthorized access.A resident's record is to include all of the items listed in DHS § 88.09(1)(d)1-11., including pre-admission assessment, individual service plan, documentation of physician’s orders and visits, health screening, medication administration records, resident evacuation assessment.Licensee shall retain a resident’s record for at least seven years after the resident’s discharge.Fire Safety – DHS § 88.05(4)Fire extinguishers inspected annually by an authorized dealer or the local fire department and have an attached tag showing the date of the last dealer or fire department inspection – DHS § 88.05(4)(a).Smoke Detectors tested monthly – DHS § 88.05(4)(b)2.Fire Safety Evacuation Plan – DHS § 88.05(4)(d)2.Each resident is to be evaluated annually for evacuation time, using the department’s form. All service providers who work on the premises shall be made aware of each resident having an evacuation time of more than two minutes. Resident Evacuation Assessment (DQA form F-62373)Conduct semi-annual fire drills with all household members with written documentation of the date and evacuation time for each drill maintained by the home.Electronic Statement of Deficiencies (E-sod)/Electronic Plan of Correction (E-poc) ProcessOnline License and Certification Continuations via e-Licensure (DQA publication P-01731)Communicating with the Bureau of Assisted LivingDivision of Quality Assurance - Bureau of Assisted Living Regional Offices DQA Email Subscription Service ................
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