Recruitment – Job Summary
|Post Title |Project Lead Officer |
|Job Family |Technical & Consultancy |
|Line Manager |Head of Highways Infrastructure/Infrastructure/Property & Regeneration Projects |
|Location |County Hall |
|Job Purpose |
|To project manage the delivery of projects across the TEE Service and support the Lead Project Officers in the delivery of large or complex projects. |
|Working with the Head of Projects and relevant in-house and external expertise to deliver projects. Provide a range of project and technical support as |
|part of the project management role. |
|Job Context |
|Act as a Project Manager in the delivery of smaller or less complex projects utilising the PRINCE 2 methodology, ensuring projects are delivered to |
|agreed time and budget targets. |
|Assist and support the Senior Project Officers and Head of Projects to deliver complex or large projects. |
|In particular, (depending upon role of 1 or 2 above) |
|Lead the production and delivery of project working documents. |
|Develop/assist Project planning; tracking progress against the critical path; |
|Manage/Assist in the co-ordination of internal or external advisors. |
|Manage/Assist with the Risk management process |
|Manage/Assist in monitoring the Budgets (Capital and Revenue) for each project |
|Maintain document control procedures, including all project files for each project. |
|Assist with the completion of reports and presentations relevant to each project. |
|Where appropriate provide technical advice to various projects. |
|To co-ordinate dissemination of information on progress of the Project to stakeholders. |
|To liaise with other service units in the Council and external organisations on the implications of the Project(s). |
|Knowledge, Skills and Experience |
|Role Profile requirements. |Job specific examples. |Essential |Desirable |
| |(if left blank refer to left hand column) | | |
|Project management skills and experience. | |( | |
|Relevant experience of working in service area/ related |Resolution of technical issue in projects which have been |( | |
|professional fields with evidence of work related |successfully delivered | | |
|responsibilities and appropriate specialist knowledge. | | | |
|Good planning and organisational skills, with proven |Quality review of work package to evaluate achievement of |( | |
|ability to prioritise and co-ordinate workloads, monitor |customer requirements | | |
|and evaluate work to ensure standards, outcomes and | | | |
|deadlines are achieved. | | | |
|Ability to build and maintain relationships and engage |Dealing with enquiries / complaints and managing timely |( | |
|successfully with stakeholders |responses | | |
|Budget management experience and finance approvals |Managing small budgets or helping to monitor project budgets.| |( |
| |Securing funds and agreement to commit funding. | | |
|Good ICT skills including use of standard Microsoft |MS Project and Visio | |( |
|applications and specialist systems | | | |
|Qualifications |
|Role Profile requirements. |Job specific examples. |Essential |Desirable |
| |(if left blank refer to left hand column) | | |
|Recognised Project Management qualification | | |( |
|Degree or equivalent | | |( |
|Relevant Professional qualification | | |( |
|Other Requirements |
|Decision Making Accountability |
|Is the role responsible for monitoring a budget (monitoring of a delegated budget under management direction)? (please detail scale and type of budget) |
|Yes responsible for up to £1 million project budgets |
|What plans is the role held accountable for and within what timeframe? |
|Project plans and programme spanning multiple years depending on the scale of the projects |
|Approximately how many posts are under the role’s reporting line? (including those that are managed directly and indirectly) |
|None |
|Which key stakeholders does the post holder have to work with to be successful in their role? |
|TEE Directors |
|Cabinet members |
|Members |
|Business Partners |
|What are the top 3 key decisions the post holder would be responsible for? |
|Business Case for project approval at each project gateway |
|Recruitment and management of staff performance |
|Management and prioritisation of the programme of activity |
|Post Title |Project Lead Officer |
|Job Family |Technical & Consultancy |
|Line Manager |Head of Highways Infrastructure/Infrastructure/Property & Regeneration Projects |
|Location |County Hall |
|Job Purpose |
|Project manage complex new and/or existing projects across the TEE Service and identified Corporate Projects. Working with the Head of Projects and |
|relevant in-house expert officer/teams to deliver the Projects. To work closely and manage external specialist support where appropriate. |
|Job Context |
|Working closely with the Head of Projects as the senior responsible officer for projects to act as specialist Project Manager within Complex/Major |
|Projects ensuring that the projects are delivered on time and to budget, in particular: |
|Lead the technical production and delivery of project working documents such as Issues logs, Communications Plan and Work Stage Plans. |
|Lead project planning, tracking progress against the critical path to ensure that the project is delivered to the agreed quality, time and budget. |
|Commission all the necessary works to deliver the project in accordance with project board instructions |
|Develop and maintain quality records for the outputs of the project |
|Compile, update and present the Risk Management Register to Project Boards, Service and Corporately. |
|Provide regular Highlight reports to the Project Boards and other relevant parties |
|Maintain and disseminate Lessons Learned during the progress of the project |
|To liaise with and co-ordinate the work of the in-house specialist teams and external specialist advisors to meet the approved timetable for delivery |
|contracts. |
|Monitor and manage the budget for the identified projects to ensure that they are within the agreed levels and report any likely deviation. |
|To manage and co-ordinate the document control procedures, including all project files and preparation of accurate records and minutes of the contract |
|procurement process up and until contract implementation of the long-tem contract. |
|Respond to and investigate complex enquiries / unresolved problems / escalated complaints. |
|To liaise with other service units in the Council and external and partner organisations on the implications of the Project(s). |
|To manage all communications for the project, liaise with local and cabinet members, relevant partners and stakeholders |
|To behave commercially with an appropriate balance between delivering value for money and risk. To represent the business unit and winning new business |
| |
|Specific project focus as per attached table |
|Knowledge, Skills and Experience |
|Role Profile requirements. |Job specific examples. |Essential |Desirable |
| |(if left blank refer to left hand column) | | |
|Substantial relevant experience of managing major projects| |( | |
|at a Senior level. | | | |
|Experienced project manager with a good understanding of | |( | |
|project management methodologies and systems | | | |
|Excellent planning and organisational skills, to manage a |Understanding of the interface of the project activities and |( | |
|range of complex activities and to achieve given targets |the linkages which are required to deliver quality products | | |
|Authority and credibility to build relationships and |Joint working with partners and contractors to progress |( | |
|engage successfully with colleagues, partners and |shared objectives | | |
|customers at all levels in complex or politically | | | |
|sensitive areas | | | |
|Budget and contract management experience |Review project plans, business cases and resources to achieve|( | |
| |deadlines on critical path | | |
|Excellent time management skills to manage a complex | |( | |
|workload prioritise and set deadlines and cope with | | | |
|conflicting and changing demands. | | | |
|Qualifications |
|Role Profile requirements. |Job specific examples. |Essential |Desirable |
| |(if left blank refer to left hand column) | | |
|Experience of using Project Management systems eg PRINCE 2| |( | |
|or equivalent | | | |
|Degree or equivalent | |( | |
|Professional qualification or equivalent | | |( |
|Other Requirements |
|Decision Making Accountability |
|Is the role responsible for monitoring a budget (monitoring of a delegated budget under management direction)? (please detail scale and type of budget) |
|Yes responsible for £multi million project budgets |
|What plans is the role held accountable for and within what timeframe? |
|Project plans and programme spanning multiple years depending on the scale of the projects |
|Approximately how many posts are under the role’s reporting line? (including those that are managed directly and indirectly) |
|Supervision and management of project resources |
|Which key stakeholders does the post holder have to work with to be successful in their role? |
|TEE Directors |
|Cabinet members |
|Members |
|Business Partners |
|What are the top 3 key decisions the post holder would be responsible for? |
|Business Case for project approval at each project gateway |
|Recruitment and management of staff performance |
|Management and prioritisation of the programme of activity |
Initial Project focus list
Highways Infrastructure Projects
• Aylesbury East link road
• Wycombe Town Centre Master Plan
• Stocklake Link road
• Wycombe Southern Quarter Transport Strategy Implementation
• Highways Project Officer
• Local Sustainable Transport Fund cycle schemes
• Project Officer
Infrastructure Projects
• EW Rail
• HS2 Senior project officer
• HS2 engagement, mitigation and campaign project officers
• EFW Senior project officer
• EFW project officer
• Waste project officer
• Project officer
• Facilities Management Senior project manager
Regeneration and Major Property Projects
• Major Developments Senior Project Manager inc Hughenden Quarter
• Day Care/Schools Major projects Senior Project Manager
• 2yr Fixed Term Senior Project Manager (BOZ)
• Project Officer
• Property Developments Project Officer inc Old
• Aylesbury Town Centre Regeneration Scheme Senior Project Manager
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