DOCUMENTATION FOR QUOTATIONS



Telephone No:Vendor Name:(Date)Certified Minority:YesNoAddress:(Division)City/State/Zip:Delivery Date:(Buyer)Quoted By:Shipping/Freight:ItemQuantityUnitDescriptionUnitPriceExtended Price12345678910111213Please Check Type, as appropriate:TotalREQUEST FOR QUOTATIONS(Please print or type)VENDOR INFORMATIONVerbal Written Faxed Emailed U S Mail DACS-017 01/12SUBMIT FORM TO: FOOD, NUTRITION AND WELLNESS, 600 S. CALHOUN ST., RM 120, TALLAHASSEE, FL 32399DOCUMENTATION FOR QUOTATIONS VERBAL AND/OR WRITTENVENDOR 1VENDOR 2VENDOR 3Please Check Type, as appropriate: Verbal Written Telephone No:Vendor Name:(Date)Certified Minority:YesNoYesNoYesNoAddress:(Division)City/State/Zip:Delivery Date:(Buyer)Quoted By:Shipping/Freight:ItemQuantityUnitDescriptionUnitPriceExtended PriceUnitPriceExtended PriceUnitPriceExtended Price12345678TotalAwardSingle Quote Explanation/Documentation of Single Source:If Total Purchase is not made from one Vendor, circle extended price of items awarded and sum awards at bottom of column.DACS-01780 01/12SUBMIT FORM TO: FOOD, NUTRITION AND WELLNESS, 600 S. CALHOUN ST., RM 120, TALLAHASSEE, FL 32399DOCUMENTATION REQUIREMENTS FORVERBAL OR WRITTEN QUOTATIONSSpecific methods and documentation are required for purchases of commodities/contractual services per State Board of Education’s Administrative Policies and Procedures, Rule 6A-1.012 and the USDA’s Food & Nutrition Service, 7 CFR 3016.36(d)(1). Listed below are instructions for the quotation process and related documentation requirements for various dollar levels of the procurement process.PUBLIC AND/OR CHARTER SCHOOLSPURCHASE AMOUNTLess than $50,000DOCUMENTATIONPurchases shall be carried out documenting at least three written quotations or written records of telephone quotations or informal bids to be opened upon receipt, whenever practical. Should verbal quotations be received, name and address of company and dollar amount quoted shall be a part of the written documentation (SEE FIRST PAGE OF THIS FORM).If at least three quotations are not received, a statement documenting why they were not received must be shown. If the commodity or service is available from a single source, documentation shall be provided on the quote sheet.PRIVATE SCHOOLS AND/OR RESIDENTIAL CHILD CARE INSTITUTIONS (RCCI)PURCHASE AMOUNTLess than $150,000DOCUMENTATIONPurchases shall be carried out documenting at least three written quotations or written records of telephone quotations or informal bids to be opened upon receipt, whenever practical. Should verbal quotations be received, name and address of company and dollar amount quoted shall be a part of the written documentation (SEE FIRST PAGE OF THIS FORM).If at least three quotations are not received, a statement documenting why they were not received must be shown. If the commodity or service is available from a single source, documentation shall be provided on the quote sheet.Documentation of any verbal and/or written quotations or informal bids must be provided with eachSmall Purchase Agreement submitted to FDACS.Please complete the first page of this form completely as indicated. Failure to provide complete documentation as listed above may seriously delay the procurement process. ................
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