IFRC Project proposal format.PDF



|PROGRAMME INFORMATION |

|National Societies served: |

|DPRK Red Cross Society (DPRK RCS) |

|Japan Red Cross Society (JRCS) |

|Korean Red Cross Society (KRCS) |

|Mongolia Red Cross Society (MRCS) |

|Red Cross Society of China (RCSC) |

|Number of people to be reached: |Budget total: |

|Direct and indirectly reaching more than 10 million people in East Asia |CHF 1,615,750 |

Executive Summary

The East Asia regional office (EARO) of the International Federation of Red Cross and Red Crescent Societies (IFRC) supports the five Red Cross Societies of East Asia (EANS) in becoming stronger at home and abroad, and in both disaster response operations and sustainable development initiatives. The EARO acts as a resource centre and conduit for the exploration and adaptation of global initiatives to meet the region’s needs and capacities, and is a focal point for the national societies in the region to channel their aspirations and potential to the wider RCRC community.

In 2012, the EARO will bring together regional and global perspectives and promote information and experiential exchanges for better learning and to inspire growth. At the same time, EARO offers tailored services and direct support to each national society in rapid disaster response, knowledge sharing, public relations, programme and policy support and advice.

Disaster contingency planning and the development of response teams will be a priority focus during 2012, to better position EANSs and the IFRC to respond rapidly and effectively to potential disasters during the year. The EARO will continue to deliver direct support to JRCS in the aftermath of the Great Eastern Japan Earthquake/Tsunami of 2011.

Sustainable development initiatives are moving towards holistic approaches to assessing and meeting the needs of vulnerable populations. An integrated approach to our work as Red Cross within East Asia will be a current theme throughout the year. This will involve integration on all levels and between all sectors and will include the invaluable support of partners.

The EANS are facing increasing challenges to attract the support needed to maintain their services. Branch development and leadership training will be important in strengthening the base of their work. Strengthening their communications and humanitarian diplomacy are critical activities to ensure a positive public image and increase their ability to influence society and decision makers. Better mapping and outreach to potential resources, both human and financial, will also be reviewed by the EARO in the coming year. And of course, maintaining the resources they already have through proper programme and volunteer management is equally important, and will be enhanced through this plan of action in 2012.

The coming year will bring opportunities for stronger cooperation and will provide platforms for joint learning and exploration of our unique position in East Asia. Focused and detailed plans of support in China, Mongolia and the DPRK are outlined in those Plans of Action. Specific plans to support JRCS and KRCS can be available upon request

The Programme

2.1 Business Line 1: “To raise humanitarian standards”

The Red Cross Societies of East Asia are leaders of humanitarian action in their respective countries. Although covering an expansive and diverse region, these five national societies share their experiences and contribute toward the global impact of RCRC action in their humanitarian services. They continuously strive to build their capacity, through strong branches and staff, as well as through outreach to youth and volunteers, to deliver these quality services. They also have involved academic institutions in their countries for partnership in research and analysis, and will further explore with the IFRC how to broaden the scope of those relations for the benefit of their work in East Asia and beyond.

|Objectives |Project Code |Targets for 2012 |

|Outcome 1.1 EANSs are enabled and inspired to increase the |N/A | |

|magnitude, quality and impact of their services | | |

|Output 1.1.1 EANSs are contributing to the global IFRC databank and | |All EANSs have contributed initial data to the IFRC databank |

|the Organizational Capacity Assessment Certification (OCAC) process | |At least one EANS has commenced the OCAC process |

|to profile their services, strengths and gaps. | | |

|Output 1.1.2 Opportunities for knowledge and experience sharing | |EANSs have an increase in registered users on the online learning |

|amongst national societies and other institutions have been | |platform |

|identified and capitalized upon in East Asia. | |At least one academic institution within East Asia has been |

| | |identified to support the global knowledge sharing network |

2.2 Business Line 2: “To grow Red Cross Red Crescent services for vulnerable people”

The East Asia National Societies play a critical role in delivering services to vulnerable people in their countries, especially in times of disasters. After lessons learned in the recent emergency operations of the past few years, these Red Cross societies have built up new capacities that are putting Red Cross action at the forefront of delivering timely and relevant humanitarian support to those in need. A key initiative set forth for the coming years will be to strengthen the national societies’ disaster response teams, including the development of Emergency Response Teams that will have focused support, such as water, sanitation, emergency health or psychosocial support. An increased focus on incorporating psychosocial support into response will be a major focus for the coming years. The IFRC will support those efforts by continuing to strengthen these and other response and recovery mechanisms, and advocating with the national societies to their governments for supporting the Red Cross to take a stronger role in disaster response both domestically and abroad.

|Objectives |Project Code |Targets for 2012 |

|Outcome 2.1: EANSs have an increased role in disaster response both |P54160 | |

|domestically and internationally. | | |

|Output 2.1.1 EANSs have well defined roles in national response and | |Two EANSs have reviewed their role as member of the national |

|recovery mechanisms, as well as recognition among governmental | |disaster response mechanisms established by government and have |

|responders. | |identified how the scope of their role can be improved/increased |

| | |Two EANSs have reviewed their own contingency plans in relation to |

| | |how they are recognized and linked to government and non-government |

| | |responders |

|Output 2.1.2 The national societies of the region, with full support| |At least one EANS has engaged their government on discussions |

|of the IFRC, have effectively advocated to their governments for the| |related to IDRL |

|enactment of legislation on IDRL | | |

|Output 2.1.3 EA national societies have increased their ability to | |At least 3 EANSs (Japan, ROK, and China) have improved their |

|provide humanitarian aid internationally. These national societies | |coordination using IFRC mechanisms when contributing to |

|have contributed to international operations with better quality, | |international RCRC operations |

|higher scale, and better coordination and effectiveness. | | |

|Outcome 2.2 East Asia national societies have increased their |P54160 | |

|capacity to work in communities and are able to respond to disasters| | |

|in a timely and effective way | | |

|Output 2.2.1 EA national societies have adequate access to material | |At least 2 EANSs (China & Mongolia) will have newly established or |

|and skilled human resources, and have standardized procedures, | |improved functional national disaster response teams (NDRTs) and/or |

|mechanisms, tools and guidelines in place for implementation of | |emergency response teams (ERTs) through support of the IFRC |

|disaster response and recovery actions. | |At least 2 EANSs (China & Mongolia) will be strengthened in |

| | |logistics & warehouse capacity for prepositioning & effectively |

| | |mobilize relief supplies during disasters |

| | |All EANSs will have strengthened capacity in overall planning, |

| | |coordinating & implementing disaster response operations |

|Output 2.2.2 EA national societies have delivered effective and | |Recovery components are reflected in the planned disaster responses |

|scaled up emergency health and psychosocial support services to | |for all IFRC coordinated support |

|affected populations as an integral part of their response and | |The East Asia regional network of RC disaster responders with a high|

|recovery activities | |competence in PSS will be established and positioned to be mobilized|

| | |in regional emergencies |

| | |At least two EANSs have strengthened the integration of psychosocial|

| | |support into their disaster response and preparedness interventions |

| | |A roster of IFRC trained RC/RC public health professionals is |

| | |available and maintained as a part of the EA regional disaster |

| | |response mechanisms |

| | |One NS has demonstrated increased capacity to deal with pandemics |

| | |and outbreaks of communicable diseases in their communities, as a |

| | |part of their disaster response and preparedness interventions. |

2.3 Business Line 3: “To strengthen the specific Red Cross Red Crescent contribution to development”

The East Asia national societies have strong networks of branches and grassroots volunteers that stretch across this expansive region. They play an important role in advocating for and addressing the needs of vulnerable people in areas where government or other organizations cannot. The scope of work the Red Cross carries out in contributing to development has significantly increased over the past few years. New initiatives in building community resilience have provided integrated approaches to supporting communities in areas of health, disaster preparedness, livelihoods and safety, including a commitment to road safety.

The support of the IFRC in all programme areas will also focus on building the capacity of branches to deliver sustainable services for the long term. Leadership trainings and branch development, including strengthening the management and participation of volunteers and Red Cross youth, will be a priority area for our collaboration with the national societies, and will be coordinated with inputs from ICRC, RCRC partners and other important stakeholders.

|Objectives |Project Code |Targets for 2012 |

|Outcome 3.1 East Asia national societies are recognized as a |P54401 P54002 | |

|valuable and integral actors in building community safety and | | |

|resilience, with tools and methodologies guided by the global | | |

|community safety and resilience framework and integrated across | | |

|programmes such as disaster risk reduction, climate change | | |

|adaptation, road safety, health, livelihoods, and others. | | |

|Output 3.1.1 Staff and volunteers working with communities in EA | |All trainings on tools and methodologies at regional and country |

|national societies have been made aware of and are trained in the | |levels within EA are integrated cross-sectorally |

|use of IFRC community based tools and methodologies and have adapted| |At least 2 EANSs (China & Mongolia) will have well established long |

|and applied them to their local context. | |term programmes guided by the Community Safety and Resilience |

| | |Framework |

| | |At least 2 EANSs (China & Mongolia) have increased human resources |

| | |capacity & skills to facilitate and implement community based |

| | |programmes |

|Output 3.1.2 EA national societies have well-established rural and | |At least 2 EANSs (China & Mongolia) have improved integrated |

|urban community based programmes with integrated support | |planning processes & interventions in community based programmes |

| | |At least 1 case study of integrated community based programming has |

| | |been captured and showcased as a best practice |

|Output 3.1.3 EA national societies have better capacity to analyse | |At least 1 EANSs (China) has strengthened their ability to integrate|

|climate information, integrate Climate Change Adaptation (CCA) into | |climate information analysis and climate change adaptation |

|existing activities and implement climat- smart DRR and community | |assessment tools in community based programmes |

|development programmes | | |

|Output 3.1.4 EA national societies mainstream sustainable | |At least 1 EANS has improved and adopted widely innovative |

|livelihoods and household economic security approaches to poverty | |livelihood enhancements and household economic security practices |

|reduction and strengthen their capacities in improving quality of | |Exchanges of information and transfer of innovations has been |

|life of vulnerable groups. | |facilitated between EANSs and the SRC/IFRC livelihoods resource |

| | |centre |

| | |EANS have increased knowledge and awareness of the most appropriate |

| | |livelihoods interventions |

| | |At least 2 EANSs have pilot learning sites established that are |

| | |strategically linked to the priorities of government development |

| | |plans. |

|Output 3.1.5 The incorporation of road safety initiatives by EANSs | |Road safety has been better integrated and promoted in the community|

|has effectively promoted increased awareness and safety at community| |safety and resilience work of at least 2 EANSs |

|and organizational levels | |The Red Cross Road Safety cards’ ten commitments have been |

| | |translated and distributed to EANSs |

|Output 3.1.6 EA national societies have further focused and improved| |At least one EANS has further focused and improved their HIV |

|their TB and HIV prevention, care and support, and anti-stigma work | |prevention, care and support work and anti-stigma work, targeting |

|and are able to effectively target the most at-risk groups | |at-risk groups |

| | |At least one NS has integrated TB prevention into their HIV and |

| | |community based health interventions |

| | |The cross-border cooperation between two EANSs has been strengthened|

| | |through the facilitation of the EARO |

|Outcome 3.2 East Asia national societies are strengthened through |P54401 P54002 | |

|robust organisational structures and systems and a wide | | |

|representation of their stakeholders | | |

|Output 3.2.1 EA national societies have increased their capacity to | |A context specific leadership induction course is developed and |

|deliver relevant, sustainable services to the communities they serve| |piloted in 1 EANS (CN) |

|based on regular analysis of their context and lessons learned, and | |At least 2 case studies have been collected to highlight best |

|through enhanced organisational preparedness and increased access to| |practice for organizational development |

|resources | | |

|Output 3.2.2 The branches of EA national societies have increased | |Volunteer management tools within EA have been reviewed, analyzed |

|capacity with a strong membership and volunteer base, able to | |and best practice examples are being shared amongst EANSs |

|mobilize the required resources and consistently increase their | |Improvements for insurance of volunteers has been reviewed and |

|institutionalized knowledge base and acquire expertise, skills and | |discussed in at least one EANS |

|support to scale up in quantity and quality | | |

|Output 3.2.3 Role of youth has been taken into account by EARO in | |The youth network in AP and EA is linked more effectively to EANSs |

|programme design, and EA NS have been supported in their endeavour | |At least one youth exchange has been facilitated by the IFRC in EA |

|to engage and empower youth in their RCRC work, and establish an EA | | |

|youth Network, following aspirations of the Youth Network in line | | |

|with the Amman declaration | | |

2.4 Business Line 4: “To heighten Red Cross Red Crescent influence and support for our work”

The East Asia Red Cross Societies have a strong voice and already use various platforms to engage with government and media to advocate on issues of great importance. The IFRC supports these efforts through its participation in national events, dialogues with government and media at all levels, and by providing global perspectives.

Communications support from East Asia Regional office to National Societies in the region is multi-faceted. It focuses on international media relations, especially in time of emergency – and also capacity building in telling the story of Red Cross work in an increasingly human-centred way. Working with national societies to promote the important humanitarian diplomacy being pursued across the movement is also a strong theme. Work with the JRCS following the earthquake and tsunami has obviously been an urgent priority. But new areas of cooperation - for instance with Korean Red Cross, to highlight their international work - are constantly emerging.

While Red Cross societies around the world face new challenges in raising awareness and funds to support their work, there is great potential to forge new relationships, and further strengthen existing ones. The IFRC is well positioned to increase the national societies’ access to resources, both technical and financial, and to ensure the coordination of existing resources for better effectiveness.

|Objectives |Project Code |Targets for 2012 |

|Outcome 4.1 The national societies of EA are better positioned and |P54301 | |

|have stronger capacity to achieve the vital goal of helping to | | |

|protect the most vulnerable and increasing and safeguarding | | |

|humanitarian space. | | |

|Output 4.1.1 The EA national societies are able to persuade decision| |At least three EANSs have established or improved platforms or |

|makers and opinion leaders to act on behalf of vulnerable people in | |forums for discussion with decision makers on at least one major |

|alignment with the obligations acquired at the International RCRC | |issue within their country context |

|Conference, and through advocacy on issues such as climate change | | |

|adaptation, risk reduction, road safety, social inclusion and a | | |

|culture of non-violence and peace. | | |

|Outcome 4.2 EA NSs and IFRC communications are improved, and better|P54301 | |

|integrated, with focus on advocacy and humanitarian diplomacy, | | |

|highlighting the areas in which NS and the IFRC needs to stress its | | |

|competitive advantage | | |

|Output 4.2.1 Each national society’s communications capacities are | |At least 2 EANSs have increased the number and improved the quality |

|strengthened and they are empowered to deliver messages about RCRC | |of published stories in the media within 2012 |

|action, humanitarian imperatives, and values that increase | | |

|visibility and positive images of RCRC within the greater public and| | |

|back to the communities served. | | |

|Output 4.2.2 More is done to capture impact, with closer integration| |At least four unique beneficiary stories have been collected and |

|between communications and programme areas, in telling the human | |compiled, capturing of the impact of RCRC work in EA |

|story in the most effective and imaginative ways. | | |

|Outcome 4.3 Potential is maximised through existing and potential |P54301 | |

|resources allowing EANSs and IFRC to achieve their objectives | | |

|Output 4.3.1 Potential technical and financial resources are | |Resources for EANS have been mapped and resource mobilization |

|identified, mapped and maintained through smart relationship | |opportunities are identified with plans for increasing support in |

|management, securing funding for Red Cross initiatives, through | |place |

|long-term commitments and diversified sources | | |

|Output 4.3.2 EA NS’s ability to mobilize technical and financial | |At least 2 EANSs have participated in and benefitted from the AP |

|resources has been strengthened through better relationship | |Fundraisers Network activities during 2012 |

|management and resource mobilization initiatives and trainings | |At least one resource mobilization workshop has been organized |

| | |benefitting EANSs |

2.5 Business Line 5: “To deepen our tradition of togetherness through joint working and accountability”

The Red Cross societies in East Asia have many partners and stakeholders engaged in their work, and more effective partnerships and coordination will ensure a greater impact from Red Cross action in East Asia. Annually, the regional office organizes regional events that give East Asia national societies and their partners an opportunity to discuss pressing issues and coordinate support within the region. The regional office functions as a reference center, or information hub, for the region making it the first stop for national societies to get support and information to suit their needs.

The regional office also supports the East Asia national societies in planning, monitoring & evaluation, and reporting. To increase our accountability and transparency, building the capacity and skills of national societies’ staff as well as IFRC team members in PMER will be a priority area for the coming years. Through this, national societies will be able to contribute to the Federation Wide Reporting System, showing the scope and impact of their work.

|Objectives |Project Code |Targets for 2012 |

|Outcome 5.1 EA national societies are working together more |P54201 | |

|effectively in partnerships and alliances within RCRC and with | | |

|external partners | | |

|Output 5.1.1 National societies in EA have effective platforms and | |All EANSs have participated in the 2012 annual meetings organized at|

|mechanisms for Federation-wide coordination, including individual | |regional level (leadership meeting, partnership meeting, etc.) |

|national society focused platforms such as the CAS in the DPRK, or | |At least 2 EANSs have benefited from improved mechanisms/platforms |

|joint platforms such as annual EA Leadership and partnership | |for IFRC coordination within their country |

|meetings, etc. | | |

|Output 5.1.2 EANSs consider the EARO as their regional reference and| |At least one case study has been collected to share with global |

|knowledge centre, and are making use of the resource of the IFRC | |reference centres |

|global reference centres, and contribute with case studies and | |EANSs have been referred to global reference centres and other |

|direct participation to the work of the IFRC | |platforms of exchange |

|Outcome 5.2 EA national societies’ staff have mechanisms and systems|P54201 | |

|in place that support good results based programme management, | | |

|transparency and accountability | | |

|Output 5.2.1 EA national societies have programme staff with | |IFRC staff have increased confidence in their PMER skills and usage |

|practical PMER and financial programme management skills and are | |of tools |

|applying proper tools to their programme management | |All programmes supported by the IFRC are using standard tools for |

| | |effective management |

| | |Trainings on PMER and financial management have been conducted in at|

| | |least two EANSs |

|Output 5.2.2 EA national societies are reporting against the | |At least three EANSs are reporting on no less than 4 indicators of |

|indicators of the Federation Wide Reporting System | |the FWMS by the end of 2012 |

3. Programme Support Strategy

The East Asia Regional office is comprised of a head of delegation, technical delegates, consultants and a strong team of Chinese national staff.

The regional office provides a complete array of support services for the programmes mentioned in this plan of action and as a support to the delegations in Pyongyang and Ulaanbaatar. Those service areas include finance, administration and IT, planning, monitoring and evaluation, reporting, resource mobilization, communications, human resources, logistics and security. These services are further supported by teams within the Asia Pacific zone.

These support areas not only serve the delegation, but also coordinate capacity building opportunities for the national societies within East Asia. Thus, many of these services are an integral part of the programmes themselves. Trainings or activities conducted by the delegation separately from programme areas on cross-cutting issues such as financial management, PMER, communications or other technical areas are financially supported by the regional plan of action and budget.

3.1 Finance and human resources

The finance team consists of a manager and three staff who oversee the financial management and reporting of all projects and the delegation itself. The manager also functions as human resource and office manager, ensuring that the team has the resources necessary. All financial reporting is done in close collaboration with the programme managers and zone finance.

3.2 Administration and IT

The administrative team is responsible for the basic function of the office, including IT and information systems. The team supports programme managers in organizing events, arranging visits and briefings, and archiving relevant materials and documents. As Beijing is a transport hub for those traveling to and from both the DPRK and Mongolia, the administration team provides extra support within the region on acquiring visas and making all hotel arrangements for our visitors.

3.3 PMER and Resource Mobilization

The regional PMER team consists of a PMER officer and assistant who work with the regional programme coordinator to support the national societies and IFRC country offices in the region. The team is responsible for guiding and aligning planning processes across the region, including proposals and emergency appeals. The team is also responsible for all direct reporting on IFRC support in East Asia, Japan and China, and ensures quality and timeliness on reporting throughout the region. The PMER team keeps apprised of trends and developments in East Asia, providing analysis and mapping support to programme managers and other partners. The AP Zone has a team focused on supporting East Asia in both PMER and resource mobilization, which provides a critical link to a wider Red Cross Red Crescent network and external partners.

3.6 Communications

A communications delegate and officer from the East Asia regional office focuses on providing assistance to RCSC in international media relations, especially in times of emergency. Capacity building work with the national society to tell the story of Red Cross work in an increasingly human-centred way is also a key priority, as well as linking RCSC to important humanitarian diplomacy themes being pursued across the Movement.

3.8 Logistics, fleet and security

The regional office has a logistics officer who oversees all procurements and vendor services specifically in China. He provides support for procurements of relief goods or services needed for programme implementation. He is also responsible for the two vehicles within the East Asia office. Security guidelines for the region are frequently updated and shared amongst the delegations and with visitors as they travel through the region.

4. Monitoring and Evaluation

Monitoring of all programme implementation is carried out jointly by national societies and the IFRC delegations within the region. Monthly management reports are created by programme managers and shared with the head of region and technical counterparts within the region and zone. Adjustments to plans and activities are made in coordination with the national societies with inputs from technical advisors as necessary.

Programme reviews and evaluations for 2012 are noted in the logframes of each respective programme. For more information, please see annex 1.

5. Budget Summary

|  |  |Project code |2012 |2013 |2014-2015 |Total |

|BL 1. Humanitarian Standards |N/A |0 |0 |0 |0 |

|Outcome 1: |  | |  |  |  |0 |

|Outcome 2: |  | |  |  |  |0 |

|BL 2. Grow services for vulnerable people |P54160 |331,361 |400,000 |800,000 |1,531,361 |

|Outcome 1: |  | |  |  |  |0 |

|Outcome 2: |  | |  |  |  |0 |

|Outcome 3: |  | |  |  |  |0 |

|BL 3. Contribution to development |P54401 P54002 |332,929 |350,000 |500,000 |1,182,929 |

|Outcome 1: |  | |  |  |  |0 |

|Outcome 2: |  | |  |  |  |0 |

|Outcome 3: |  | |  |  |  |0 |

|BL 4. Heighten influence and support |P54301 |737,395 |900,000 |1,800,000 |3,437,395 |

|Outcome 1: |  | |  |  |  |0 |

|Outcome 2: |  | |  |  |  |0 |

|BL 5. Joint working and accountability |P54201 |214,065 |450,000 |900,000 |1,564,065 |

|Outcome 1: |  | |  |  |  |0 |

|Outcome 2: |  | |  |  |  |0 |

|Total Budget | |1,615,749 |2,100,000 |4,000,000 |7,715,750 |

6. Annexes

The following Annexes are available upon request:

1. Logframes

2. Resource mobilization plan

3. Workshops and training plan

4. Personnel plan

5. Vehicle plan

6. Detailed budget

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Plan of Action 2012

East Asia Region

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