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HARNETT COUNTY BOARD OF COMMISSIONERS

Minutes of Regular Meeting

November 5, 2012

The Harnett County Board of Commissioners met in regular session on Monday, November 5, 2012, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina.

Members present: Timothy B. McNeill, Chairman

Beatrice B. Hill, Vice Chairman

Dan B. Andrews, Commissioner

Jim Burgin, Commissioner

Gary House, Commissioner

Staff present: Scott Sauer, County Manager

Tony Wilder, Deputy County Manager

Dwight Snow, Staff Attorney

Sylvia Blinson, Finance Officer

Margaret Regina Wheeler, Clerk to the Board

Chairman McNeill called the meeting to order at 9:00 am. Commissioner House led the pledge of allegiance and invocation.

Chairman McNeill called for additions and deletions to the published agenda. Commissioner Burgin moved to approve the agenda as presented. Vice Chairman Hill seconded the motion which passed unanimously.

Commissioner House moved to approve the items on the consent agenda. Commissioner Andrews seconded the motion and the Board unanimously approved the following items on the consent agenda:

1. Minutes: October 23, 2012 Special Session

October 15, 2012 Regular Meeting

October 4, 2010 Regular Meeting

September 20, 2010 Regular Meeting

May 3, 2010 Regular Meeting

April 19, 2010 Regular Meeting

April 5, 2010 Regular Meeting

2. Budget Amendments:

122 Teen Court at Risk Youth

Code 110-5899-420.35-59 Teen Court 1,575 decrease

110-5899-420.35-25 Court Psychology 1,733 increase

110-0000-399.00-00 Fund Balance Appropriated 158 increase

123 Law Enforcement Expansion Project (CP0401)

Code 313-8300-410.46-01 Residual Equity Transfer 429,647 increase

313-8300-410.45-01 Construction 285,703 decrease

313-8300-410.45-80 Contingency 48,387 decrease

313-0000-361.10-00 Interest Earned at NCCMT During 94,391 increase

Construction

313-0000-361.90-01 Interest Earned at Regions Bank During 1,166 increase

Construction

124 JCPC Administrative Funds

Code 110-5899-420.32-82 Return of unspent Grant Funds 11 increase

110-0000-399.00-00 Fund Balance Appropriated 11 increase

125 WIA Youth Program

Code 234-7406-465.35-26 Participants Cost 1,500 increase

234-7406-465.33-45 Contracted Services 5,015 increase

234-7406-465.58-14 Travel 1,000 increase

234-7408-465.35-26 Participants Cost 1,500 increase

234-7408-465.33-45 Contracted Services 5,015 increase

234-7408-465.58-14 Travel 970 increase

234-0000-331.74-06 Sampson In school 7,515 increase

234-0000-331.74-08 Sampson Out School 7,485 increase

127 Edward Byrne Justice Assistance Grant

Code 110-5103-420.35-46 Edward Byrne 2011-DH-BX2947 202 increase

110-5103-420.35-45 Edward Byrne 2011 DJ-BX-2007 2,184 increase

110-5100-420.60-57 Miscellaneous Expense 199 decrease

110-0000-331.51-26 2011 Edward Byrne 2011-DH-2947 202 increase

110-0000-331-51.25 2011 Edward Byrne 2011-DJ-BX-2007 1,985 increase

128 Sheriff’s Office

Code 110-5100-420.43-21 Maintenance & Repair-Auto 2,007 increase

110-0000-356.30-00 Insurance Claims 2,007 increase

133 Social Services

110-7700-441.12-00 Salaries & Wages Part Time 41,400 increase

110-7700-441.22-00 FICA 3,167 increase

110-7700-441.26-08 Worker’s Compensation 243 increase

110-0000-330-77.01 Social Services Administration 22,405 increase

110-0000-399.00-00 Fund Balance Appropriated 22,405 increase

134 Board of Elections

Code 110-4300-410.11-06 Salaries & Wages – Comp Time Payout 4,000 increase

110-4300-410.22-00 FICA 306 increase

110-4300-410.23-00 Retirement 270 increase

134 Board of Elections continued

Code 110-4300-410.26-08 Worker’s Compensation 60 increase

110-0000-399.00-00 Fund Balance Appropriated 4,636 increase

135 Emergency Medical Services

Code 110-5401-420.12-00 Salaries & Wages – Part Time 33,228 increase

110-5401-420.26-08 Worker’s Compensation 1,539 increase

110-5401-420.22-00 FICA 2,542 increase

110-5401-420.23-00 Retirement 2,240 increase

110-0000-399.00-00 Fund Balance Appropriated 39,549 increase

136 Library

Code 110-8100-450.11-00 Salaries & Wages 16,056 increase

110-8100-450.21-00 Group Insurance Expense 2,509 increase

110-8100-450.21-04 Group Insurance – HAS 528 increase

110-8100-450.21-05 Group Insurance – Employee Clinic 348 increase

110-8100-450.22-00 FICA 1,228 increase

110-8100-450.23-00 Retirement 1,082 increase

110-8100-450.26-08 Worker’s Compensation 94 increase

110-0000-399.00-00 Fund Balance Appropriated 21,845 increase

137 Public Buildings

Code 110-4700-410.11-00 Salaries & Wages 2,814 increase

110-4700-410.21-00 Group Insurance Expense 6 increase

110-4700-410.22-00 FICA 215 increase

110-4700-410.23-00 Retirement 190 increase

110-4700-410.26-08 Worker’s Compensation 210 increase

110-0000-399.00-00 Fund Balance Appropriated 3,435 increase

138 Administration

Code 110-4150-410.11-00 Salaries & Wages 4,944 increase

110-4150-410.21-00 Group Insurance Expense 9 increase

110-4150-410.22-00 FICA 378 increase

110-4150-410.23-00 Retirement 333 increase

110-4150-410.26-08 Worker’s Compensation 190 increase

110-4150-410.30-22 Indirect Cost 2,927 decrease

110-0000-399.00-00 Fund Balance Appropriated 2,927 increase

139 Health Department

Code 110-7600-441.11-00 Salaries & Wages 2,200 increase

110-7600-441.21-00 Group Insurance 420 increase

110-7600-441.21-05 Clinic 25 increase

110-7600-441.22-00 FICA 180 increase

110-7600-441.23-00 Retirement 160 increase

110-7600-441.26-08 Worker’s Comp 15 increase

139 Health Department continued

Code 110-7600-441.55-12 Printing & Binding 2,500 increase

110-7600-441.58-01 Training 500 increase

110-7600-441.58-14 Travel 200 increase

110-7600-441.60-33 Materials & Supplies 8,500 increase

110-7600-441.60-46 Medical Supplies 5,258 increase

110-7600-441.60-47 Food & Provisions 600 increase

110-0000-331.76-06 BT Preparedness 20,558 increase

140 General Services

Code 110-4600-410.60-31 Gas, Oil, Supplies 2,400 increase

110-0000-399.00-00 Fund Balance Appropriated 2,400 increase

141 Cooperative Extension

Code 110-7301-465.11-00 Salaries & Wages 28,046 increase

110-7301-465.21-00 Group Insurance 3,673 increase

110-7301-465.21-04 Group Insurance/HAS 1,036 increase

110-7301-465.22-00 FICA 2,116 increase

110-7301-465.23-00 Regular Retirement 1,915 increase

110-7301-465.26-08 Worker’s Compensation 292 increase

110-7301-465.21-05 Employee Clinic 233 increase

110-0000-334.73-01 CCR&R Child Care Services 37,311 increase

142 Public Utilities Capital Project PU1002 SCWW 1B-2

Code 574-9100-431.45-80 Contingency 15,000 decrease

574-9100-431.45-33 Materials & Supplies 15,000 increase

143 Public Utilities Capital Project PU1001 SCWW 1B-1

Code 573-9100-431.45-01 Park Construction 18,408 increase

573-9100-431.45-80 Contingency 18,408 decrease

144 Public Utilities Ft Bragg W&WW PU0704

Code 568-9100-431.46-03 Peters and White Construction 71,779 increase

568-9100-431.45-80 Contingency 71,779 decrease

145 Health Department, Aging

Code 110-7600-441.33-45 Contracts 106,642 increase

110-0000-399.00-00 Fund Balance Appropriated 106,642 increase

146 Health Department, Aging

Code 110-7600-441.41-11 Telecommunications & Postage 100 decrease

110-7600-441.58-01 Training 100 decrease

110-7600-441.58-18 Contract Travel 285 decrease

01. WIC 485 decrease

3. Tax refunds, rebates and releases (Attachment 1)

4. Resolution Opposing North Carolina Coastal Wind Projects in Low-Level Military Flight Training Areas (Attachment 2)

5. Resolution to Honor Jerry T. Blanchard who is retiring. (Attachment 3)

6. Emergency Services requested the Harnett County EMS QRV Paramedic at Boone Trail Emergency Services be moved to the Boone Trail Emergency Services district ambulance. The Boone Trail Emergency Services Board approved this request at their October 8, 2012. No additional County funds are required.

7. Emergency Services requested to add an additional ambulance to the Harnett County EMS Transport Division due to the increase in transport call volume upon the opening of new Harnett Health System Hospital in Lillington January 2013. Emergency Services also requested approval to increase their part-time employees by 20 positions to staff the transport ambulance in order to save money. The cost to staff the transport ambulance with part-time employees will be $66,456.62 for a year and $33,228.31 for 6 months.

8. Emergency Services requested for the County to contribute to the Local Government Employees Retirement System for part-time employees working a 1,000 hours or more per year. It is a requirement by the NC Department of State Treasurer Retirement Systems Division that for each employee in a budgeted position, working a minimum of 1,000 hours per year be enrolled in the Local Government Employees Retirement System. Employees contribute, through payroll deductions, 6% of their gross salary each month to the system. The county contributes an actuarially determined percentage of the gross payroll to the system, which at this time is 6.74%. The estimated cost of the County’s contribution for Emergency Service part-time employees working 1,000 hours or more per year is $4,913. No additional County funds required at this time due to savings by eliminating the 15 minute shift change.

9. Emergency Services requested to reclassify six current Paramedic employees to six new Field Training Officer (FTO) positions. If FTO positions are approved the three Senior Paramedics salaries will need to be adjusted by 5% as they will be supervising the FTOs.

The six Field Training Officers positions are needed to help the organization prepare new employees to function as EMS personnel in the field. There will be two per shift and there are three shifts. In the past few years, staff has witnessed a change in the personnel being hired not having any experience in the EMS field. This is also due to a decrease in volunteerism throughout the nation and a shortage of qualified Paramedics. The Field Training Officers positions will be responsible for orienting and training new personnel to the standards of Harnett County EMS. This position will also be utilized to remediate personnel who are in need of further training to treat patients properly. Staff will advertise the six new FTO positions within the department for the reclassification of six current employees.

Cost for six FTOs who are currently Paramedic employees with a 5% increase will be $14,419.00 for a year and $7,210.00 for six months. Cost for three current Senior Paramedics salary adjustment of 5% increase will be $7,536.00 for a year and $3,768.00 for six months. No additional County funds required due to eliminating the 15 minute shift change.

10. Social Services requested approval and funding to hire three full time limited service employees at $11.50 per hour to assist with conversion to the NC Fast Program.

11. Human Resources requested permission to upgrade their position of Human Resources Administrative Assistant (grade 64) to Human Resources Development Specialist (grade 67) for an additional cost of $2,450.

12. Human Resources, on behalf of General Services, requested approval of the following: County Engineer to assume responsibility for Solid Waste, Facilities Management and Fleet Management with a 10% increase of $9,988; Facility Maintenance Manager to assume responsibility for facilities and vehicles with a 10% increase of $5,629; and the Director of General Services being responsible for Transportation, Animal Control and Youth Services and being reclassification to Grade 76 with a cost savings of $23,314.

13. Human Resources, on behalf of the Harnett County Library, requested approval and funding to add and hire an Administrative Assistant position at the Harnett County Library for a salary of $43,269 with the cost being $21,845 for the remainder of the fiscal year. This position is needed in order to establish a separation of administrative duties for the Library Director.

14. Cooperative Extension requested permission to increase the budget for the Child Care Resource & Referral, Child Care Develop program in the amount of $38,531 based on receipt of contract from child care services of North Carolina Division of Child Care Development.

15. Public Utilities requested approval of a change order for Park Construction in the amount of $18,408. This work is associated with the South Central Wastewater Phase 1B1 Project. The cost will be paid for from project contingency.

16. Public Utilities requested approval of a change order for Peters & White Construction in the amount of $71,778.99. The work is associated with the Fort Bragg Wastewater Supply Project. The cost will be paid for from project contingency.

17. Request by Maria Jeffries to waive the fees associated with the use of the commons area meeting room. Mrs. Jeffries is using the room for a nonprofit training session to the employees of assisted living facilities throughout the county on proper administration of medications to the residents that live there. The training is required by the state of North Carolina through the Department of Social Services.

18. Finance Officer requested approval to extend the contract for the audit firm of Martin Starnes & Associates, CPA to audit the County’s accounts for a three year period beginning July 1, 2012 and ending June 30, 2015. The fee for the services will be $67,000 for 2013, $68,500 for 2014 and $70,000 for 2015.

Chairman McNeill opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes.

- Charles Perry, Anthony Hendrick and Tom Brooks shared their concerns and frustrations regarding deer hunting with dogs. They gentlemen made suggestions and asked for help in finding ways to regulate hunting with dogs and giving land owners “some level of authority over their own property” in this regard.

Chairman McNeill noted the Board had formed a Hunting Committee years earlier because of this issue. The Committee was composed of dog hunters, still hunters and land owners. Chairman McNeill reported that the Committee came up with recommendations which were endorsed by the Board and sent to Raleigh as such needs to be supported by your local legislators and approved by the Legislature. Chairman McNeill said the Board would encourage the Committee to meet again but stressed that pressure has to be placed on local state legislators who must adopt and push the recommendations through to the Wildlife Resources Commission.

Commissioner Andrews moved to approve the appointments listed below. Vice Chairman Hill seconded the motion which passed unanimously.

HARNETT COUNTY PLANNING BOARD

Rachel Ray-Webb (nominated by Vice Chairman Hill) was reappointed as an alternate member to this Board for a term of 3 years expiring September 30, 2015.

Carnell Robinson (nominated by Commissioner Andrews) was reappointed to serve on this Board for a term of 3 years expiring October 31, 2015.

REGIONAL LAND USE ADVISORY COMMISSION

Mark Locklear (nominated by Commissioner House) was appointed to replace Joseph Jeffries as a voting member on the RLUAC Board of Directors.

Jennifer J. Slusser, Senior County Staff Attorney, petitioned the Board for a public hearing on the Intent to close public road or easement to determine whether closing approximately 300 feet of the eastern portion of McKay Street (undeveloped right of way) and SR 1570 (Hartwell Circle) in Buies Creek, NC; as requested by S.H.C. Holdings, Inc., would be detrimental to the public interest or to any individual property rights; and requested approval of the proposed Order to close approximately 300 feet of the eastern portion of McKay Street (undeveloped right of way) and SR 1570 (Hartwell Circle) in Buies Creek, NC. Mrs. Slusser noted that Campbell University, Inc. is not opposed to the request. Mrs. Slusser explained the proper procedure followed regarding this request which included posting the public hearing in The Daily Record October 5th, 12th and 19th.

Chairman McNeill called to order a public hearing on the matter and opened the meeting for comments from the public.

- Bobby Crabtree of 5528 Stickleback Drive in Fuquay-Varina said he was against the road closure. Mr. Crabtree said he owns numerous rental properties in Buies Creek; one being beside the property being discussed, and he is concerned about how the property could be developed.

- James Kiser of McKay Street in Buies Creek, said he was not clear on what portion of the road is proposed to be closed. Mrs. Slusser clarified that the proposed closure would be from the tennis court up about 300 feet. Mr. Kiser said that would not affect his “coming and goings” but he does worry about the end result of the closing.

- An unidentified man spoke on behalf of his mother, who was present, only saying that she wants it closed.

Seeing no one else move, Chairman McNeill closed the public hearing. Mrs. Slusser said her contact regarding this project was Bradley Stancil with Stancil & Associates and confirmed that the applicant wants the closure for development. Mrs. Slusser was uncertain of the zoning for the property. Commissioner Andrews moved to table consideration of the Order to close approximately 300 feet of the eastern portion of McKay Street (undeveloped right of way) and SR 1570 (Hartwell Circle) in Buies Creek, NC., until the regular meeting on November 19, 2012, when they would receive more information. Vice Chairman Hill seconded the motion which passed unanimously.

Mr. Sauer presented the following report:

- September 2012 Department of Public Health Activities Summary

- October 2012 Veteran Affairs Activities Reporting

- September 2012 Landfill Billing

Mr. Sauer recognized the Harnett County Finance Office staff for receiving the Certificate of Achievement for Excellence in Financial Reporting for its comprehensive annual financial report for the fiscal year ended June 30, 2011. Mr. Sauer noted that this is the twentieth year in a row that the Harnett County Finance Office has received this award.

Ted Cole, Davenport & Company, briefed the Board on efforts to sale qualified school construction bonds. Mr. Cole distributed a transaction summary to the Board. Mr. Cole reported the sale of two series of bonds with a total par amount of $30,592,208.80. The bonds sold were limited obligation bonds which are tax exempt with a total of $1,157,208.80 and limited obligation bonds which are taxable QSCB with a total of $29,435,000. The bonds are scheduled to close on November 15, 2012 and the interest rates are locked in with a term set for 23 years.

Mr. Cole explained the QSCB Net Interest Rate Calculation based on US treasury rate was .2888% yielding interest rate 4.6380%. With a subsidy rate from the federal government of -4.23 Mr. Cole reported the net interest rate on $29,435,000 is 0.4080%.

Mr. Cole also discussed the updated debt affordability analysis which is a capital planning model with estimated incremental tax equivalent of 5.5 cents. Mr. Cole reiterated that the financial modeling was done very conservatively and does not include a tax increase.

Mr. Sauer noted that Davenport and Company would join the Board on November 13, 2012, to discuss the solid waste fund.

Mr. Sauer recognized Mr. Marty Clayton with Progress Energy, who was present in the audience.

No closed session was needed.

Chairman McNeill called for any new business. Commissioner Burgin asked Mr. Sauer to check on the employee health clinic as he is hearing complaints that county employees having to wait for long periods of time.

Commissioner Burgin asked about the back-log of meeting minutes. Mrs. Wheeler responded that all of the regular meeting minutes were up to date and she is currently working on the back-log of special/work session minutes.

Commissioner Burgin inquired about the status of the Harnett County Endowment Fund. Mrs. Slusser responded that research has been done but the fund has not been set up yet. Mrs. Slusser said the fund must be setup through a non-profit which would need to be a separate independent foundation. Chairman McNeill suggested staff check in to the Harnett County Foundation which is a nonprofit.

Commissioner Burgin made a motion to pass a resolution to object to the tolling of I-95. Commissioner House seconded the motion which passed 4 to 1 with Commissioner Andrews opposing.

Vice Chairman Hill moved to adjourn the meeting at 9:59 am. Commissioner Burgin seconded the motion which passed unanimously.

_____________________________________ _______________________________

Timothy B. McNeill, Chairman Margaret Regina Wheeler, Clerk

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