Family & Children’s Center



Family & Children’s Center

Youth Home Orientation Checklist

|Employee Name: | |Hire Date: | |

|Mentor Name(s): | |

|Please check/ initial each item upon completion – due by the end of employee orientation period. |

|Supervisor Responsibilities |Date Completed |

|Contact Revenue Cycle Supervisor with new employee’s name, role and start date, for billing purposes. | |

|Contact Mike Senn with new employee’s name, role and start date, for equipment purposes. | |

|Contact Senior Human Resources Specialist if new employee requires a cell phone or desk phone or extension # change of a phone. | |

|Contact Quality Improvement & Training Specialist with new employee’s name, role and start date, for Relias purposes. | |

|Position Description, signed and dated - send to Senior Human Resources Specialist | |

|Complete Payroll Change Form/Emergency Contact Information & send to Senior Human Resources Specialist | |

1. Sign Up For Required Live Training

| |Date Registered For |

|CPR/First Aid (to be completed within 3-6 months of hire date) | |

|Mental Health First Aid –Adult Focus (to be completed within 3-6 months of hire date if applicable) | |

|Behavior Management Skills Training (to be completed within 3 months of hire date) | |

|Fire Safety (to be completed within 6 months of hire date) | |

2. Complete During First Program Shift

| |Date Completed & Trainer’s |

| |Initials |

|Time- Sheet – guidelines, how to fill out, where to turn in | |

|Schedules & requesting time off | |

|Staff Introductions/Meet the Team: Director, Coordinator, Program Supervisor, Direct Care Staff, Administrative Assistant, | |

|Facilities Staff, etc. | |

|Tour Building | |

|Keys & Badge use | |

|Employee Belongings | |

|Dress Code | |

|Staff Space and Office Equipment | |

|Client Information / Client Files | |

|Use of EHR | |

|Phone Use: Phone Log, Transferring Calls, Checking Messages | |

|Computer: staff and resident use, Wi-Fi | |

|Mailboxes | |

|Copy/Scan/Fax Machine | |

|Supplies: where to find and how to get more | |

|Employee Forms | |

|Staff Meetings | |

|Supervision | |

|Auction | |

|Cell Phone Use: staff and client use | |

|Self-care plan/resources on the Depot | |

|Incident report forms | |

3. Discuss Job Shadowing Requirements

| |Trainer’s Initials |

|Refer to Personnel Record Requirements for WI DCF Licensing-Educational Background-Training Requirements form | |

|Shadow hours log- signed and dated, send to human resources when complete | |

4. Agency Vehicles

| |Date Completed & Trainer’s |

| |Initials |

|Agency Vehicles Procedures (including maintenance) / Key Locations | |

|Explain filling gas procedure for agency vehicles & receipts | |

|Transport Guidelines and Safety Procedures | |

5. Emergency Procedures

| |Date Completed & Trainer’s |

| |Initials |

|Fire | |

|Severe Weather | |

|Evacuation Plan | |

|First Aid Kits/Personal Protective Equipment | |

|Dangerous Situations | |

|Runaway Procedures | |

6. Medical Procedures & Medications

| |Date Completed & Trainer’s |

| |Initials |

|Review BBP Exposure Incident Report and Exposure Control Plan, BBP incident form, where BBP kit stored | |

|Medication Procedures for the Program | |

|Documentation of Injuries | |

|SIR | |

|Physician / Dentist Visit | |

|Med-Ex | |

|Medication Error / SIR | |

7. Monitoring Self-Administration of Medications – New employee must observe an experienced staff member dispensing medications a minimum of three times.

|Observations |Date & Employee Observed |

| First | |

| Second | |

| Third | |

New employee must be observed dispensing medications by an experienced staff member a minimum of three times.

|Observations |Date & Observed By |

| First | |

| Second | |

| Third | |

8. Training

| |Date Completed & |

| |Trainer’s Initials |

|Complete trainings below at Agency Orientation 1 | |

|L: Agency Orientation Part 1 (Includes: Agency Overview, Human Resources Information, Privacy and Confidentiality, Ethics and | |

|Boundaries, Computer Security, Mandated Reporting, Training and Education Overview, and Relias Learning Management System | |

|R: Welcome to Relias (REL-HR-0-WRLMS) | |

|RL: FCC BBP and Exposure Control Plan procedure (FCC-ECP) | |

|R: All FCC Employee CMS Requirement (FCC-CMS) | |

|R: Defensive Driving (EL-DD-COMP-O) | |

|R: Blood Borne Pathogens (REL-ALL-0-BBPATH) | |

|Complete trainings below within first week of employment | |

|R: FCC YH Medication Management Information (FCC-RESMM) | |

|R: Medication Management for Children's Services Paraprofessionals  | |

|(REL-HHS-0-MMCS) | |

|FCC Weston YH staff Authorization to Monitor Self-Administration of Medication Training (FCC-MA-RESYH) This form gets signed by | |

|Program Supervisor and given to HR | |

|Wisconsin Mandated Reporter Online Training  (WMR-0-FCC) | |

|Human Trafficking 101: Understanding Child Sex Trafficking in Wisconsin (HT-FCC) | |

| | |

|R: Reasonable and Prudent Parenting Standard Training (FCC-RPPT) | |

|Complete trainings below within first 6 months of employment | |

|R: FCC Documentation & Communication  (FCC-DCL) | |

|L: FCC American Heart Association Heart Saver First Aid/CPR/AED (FCC-N-CPRFA ) | |

|R: Introduction to Trauma-Informed Care  (REL-HHS-0-INTTIC-V2) | |

|L: Agency Orientation Part 2 | |

|R: Best Practices for Working with LGBTQ Children and Youth  (REL-HHS-0-CSBPWCY)  | |

|R: Cultural Issues in Treatment for Paraprofessionals  (REL-HHS-0-CITPP)  | |

|L: Fire Safety Training | |

|L: Mental Health First Aid for Youth Focused Program Employees  (FCC-YMHFA) | |

|L or R: Minimum of 1-hour Wellness/Self-Care event/presentation/training | |

|R: No Hit Zone (FCC-NOHITZONE) | |

|R: Overview of Substance Use Disorders: Part 1 (REL-HHS-0-OSUDPART1)  | |

|R: Positive Behavior Support for Children (REL-HHS-0-PBSC)  | |

|R: Therapeutic Boundaries (REL-HHS-0-TB) | |

|R: Trauma and Substance Abuse (REL-BH-0-ADD2 ) | |

|R: Working in a Team (REL-ALL-0-WTEAM) | |

9. Paperwork and Procedures

| |Trainer’s Initials |

|Shift Schedule | |

|Daily Paperwork: Overnight Check Form | |

| Staff Shift Checklist | |

| Petty Cash Receipts | |

|Procedure Manual | |

|Points System: Individual Goals | |

| Individual Treatment Plans | |

| Point Boards | |

| Generals Notebook | |

| ILS Form Outline | |

|Rules & Expectations | |

|Mandatory Reporting/Child Abuse | |

|SIR’s(Special Incident Reports): How to complete, Where to put when completed | |

|Daily Routines: Chores/Restitution | |

| Allowances | |

| Laundry Procedures | |

| Shower Procedures | |

| Morning Routines | |

| Meal Time Rules | |

| End Of Night Checklist | |

| Windows Closed/Locked | |

| Doors Locked | |

| Lights Off | |

|Intake/Visits Procedures: Resident Inventory | |

| Purchased Inventory | |

| Home Visit | |

| Packing Inventory(meds) | |

| Returning Inventory (empty meds) | |

|Filing: Location of papers to be filed | |

| How to file paperwork | |

| Disposal Of Confidential Materials | |

10. Individual Processing Observations – Must observe an experienced staff member a minimum of three times.

|Observations |Date & Employee Observed |

|First | |

|Second | |

|Third | |

New employees must be observed completing individual processing a minimum of two times.

|Observations |Date & Observed By |

|First | |

|Second | |

I acknowledge that I have completed the above checklist and have been given the opportunity to ask any questions for further clarification. I understand and agree to follow program/department Policies and Procedures. I also acknowledge that I have been given a copy of and/or have access to the program/department Manual.

Employee Signature Date

Supervisor Signature Date

|After Employee Orientation Review is completed-please send the completed checklist along with the review to HR, to be placed in employee’s personnel file. |

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