WORD 2016 INTERMEDIATE Page 1 Word 2016 Intermediate

W ord 2016 I nterm ediate

WORD 2016 INTERMEDIATE

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Word 2016 Intermediate

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FOR USE AT THE LICENCED SITE(S) ONLY 2015 Cheltenham Group Pty. Ltd. -

WORD 2016 INTERMEDIATE

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? 2015 Cheltenham Group Pty. Ltd.

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TUTOR SETUP INFORMATION............................................................................................................... 6

SAMPLE FILES FOR THIS COURSE...................................................................................................... 7

CUSTOMISING WORD 2016.................................................................................................................... 8

CUSTOMISING MICROSOFT WORD .................................................................................................................... 8 SETTING THE USER NAME ................................................................................................................................. 9 SETTING THE DEFAULT OPENING AND SAVING FOLDER ................................................................................... 10

PROOFING AND PRINTING WITHIN WORD 2016 .............................................................................. 13

THE IMPORTANCE OF PROOFING...................................................................................................................... 13 SPELL CHECKING A DOCUMENT ....................................................................................................................... 13 ADDING WORDS TO THE BUILT-IN CUSTOM DICTIONARY.................................................................................. 13 REMOVING A WORD FROM THE SPELL CHECKING DICTIONARY ....................................................................... 14 PRINTING OPTIONS........................................................................................................................................... 16 SELECTING A PRINTER ..................................................................................................................................... 17 SELECTING WHAT TO PRINT ............................................................................................................................. 18 SETTING THE NUMBER OF COPIES TO PRINT.................................................................................................... 19 SETTING THE PAGES PER SHEET ..................................................................................................................... 19 PREVIEWING AND PRINTING A DOCUMENT ....................................................................................................... 20

WORD 2016 COMPATIBILITY MODE................................................................................................... 22

WHAT IS COMPATIBILITY MODE?..................................................................................................................... 22 USING THE CONVERT BUTTON......................................................................................................................... 22

ADVANCED PARAGRAPH FORMATTING IN WORD 2016 ............................................................... 25

LINE SPACING FORMATTING OPTIONS .............................................................................................................. 25 USING THE WIDOW/ORPHAN CONTROL........................................................................................................... 29 USING `KEEP LINES TOGETHER'....................................................................................................................... 30 USING THE 'KEEP WITH NEXT' OPTION ............................................................................................................. 31 USING `PAGE BREAK BEFORE' .......................................................................................................................... 32 APPLYING AND MODIFYING MULTILEVEL LIST FORMATTING ............................................................................. 34

ADVANCED PICTURE MANIPULATION IN WORD 2016 ................................................................... 41

COMPATIBILITY MODE & PICTURE EDITING...................................................................................................... 41 SCREEN SHOT OF COMPLETE APPLICATION WINDOW...................................................................................... 41 CLIPPING SCREEN SHOTS................................................................................................................................ 42 SCREEN SHOTS USING THE KEYBOARD ........................................................................................................... 43 PICTURE TOOLS ............................................................................................................................................... 43

SAMPLE REMOVING A BACKGROUND .............................................................................................................................44 PICTURE CORRECTIONS .................................................................................................................................. 47 PICTURE COLOUR ............................................................................................................................................ 49 PICTURE ARTISTIC EFFECTS ........................................................................................................................... 50 COMPRESSING PICTURES ................................................................................................................................ 53 RESETTING PICTURES ...................................................................................................................................... 54 PICTURE STYLES.............................................................................................................................................. 55 PICTURE BORDERS .......................................................................................................................................... 56 CROPPING A PICTURE ...................................................................................................................................... 59

WORD 2016 AND SECTIONS................................................................................................................ 62

WHAT ARE SECTION BREAKS? ......................................................................................................................... 62 INSERTING 'NEXT PAGE' SECTION BREAKS....................................................................................................... 62 INSERTING 'ODD PAGE' SECTION BREAKS ........................................................................................................ 65 CHANGING THE SECTION BREAK TYPE ............................................................................................................. 68 DELETING SECTION BREAKS ............................................................................................................................ 71 CHANGING THE PAGE ORIENTATION WITHIN SECTIONS ................................................................................... 71

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CHANGING MARGINS WITHIN SECTIONS ........................................................................................................... 72

HEADERS, FOOTERS AND SECTIONS............................................................................................... 75

APPLYING DIFFERENT HEADERS AND FOOTERS TO EACH SECTION WITHIN A DOCUMENT .............................. 75 APPLYING DIFFERENT HEADERS AND FOOTERS TO THE FIRST PAGE .............................................................. 77 APPLYING DIFFERENT HEADERS AND FOOTERS TO ODD AND EVEN PAGES .................................................... 78

WATERMARKS AND WORD 2016........................................................................................................ 80

ADDING A PRE-DEFINED WATERMARK.............................................................................................................. 80 ADDING A CUSTOM TEXT WATERMARK............................................................................................................. 81 REMOVING A WATERMARK ............................................................................................................................... 84 MODIFYING A TEXT WATERMARK ..................................................................................................................... 85 ADDING A PICTURE WATERMARK ..................................................................................................................... 86

ADVANCED TABLE MANIPULATION WITHIN WORD 2016.............................................................. 89

TABLE STYLES .................................................................................................................................................. 89 MERGING CELLS WITHIN A TABLE..................................................................................................................... 90 SPLITTING CELLS WITHIN A TABLE.................................................................................................................... 92 MODIFYING CELL ALIGNMENT........................................................................................................................... 94 MODIFYING CELL MARGINS .............................................................................................................................. 96 MODIFYING TEXT DIRECTION WITHIN CELLS .................................................................................................... 97 REPEATING THE TABLE HEADING ROW FOR MULTI-PAGE TABLES ................................................................... 99 CONTROLLING ROW BREAKING ACROSS PAGES ............................................................................................ 100 PERFORMING A SINGLE COLUMN SORT.......................................................................................................... 103 MULTILEVEL SORTING .................................................................................................................................... 105 CONVERTING DELIMITED TEXT TO A TABLE.................................................................................................... 107 CONVERTING A TABLE TO TEXT...................................................................................................................... 109

MANIPULATING STYLES IN WORD 2016 ..........................................................................................111

WHAT ARE STYLES?....................................................................................................................................... 111 APPLYING STYLES .......................................................................................................................................... 111 TYPES OF STYLES .......................................................................................................................................... 112 CREATING A PARAGRAPH STYLE.................................................................................................................... 112 CREATING A CHARACTER STYLE .................................................................................................................... 116 MODIFYING A STYLE ....................................................................................................................................... 121 ENABLING AUTOMATIC STYLE UPDATING ....................................................................................................... 123 DELETING A STYLE ......................................................................................................................................... 125

TEXT WRAPPING AND PICTURES .....................................................................................................127

APPLYING 'IN LINE' PICTURE TEXT WRAPPING ............................................................................................... 127

SAMPLE APPLYING 'SQUARE' WRAPPING PICTURE FORMATTING................................................................................128 APPLYING 'TIGHT' PICTURE WRAPPING.......................................................................................................... 130 APPLYING 'BEHIND TEXT' PICTURE WRAPPING .............................................................................................. 131 APPLYING 'IN FRONT OF TEXT' PICTURE WRAPPING ...................................................................................... 132 APPLYING WRAPPING TO AN AUTOSHAPE ..................................................................................................... 133 APPLYING WRAPPING FORMATTING TO A CHART ........................................................................................... 134 APPLYING WRAPPING FORMATTING TO A PHOTOGRAPH ............................................................................... 134 APPLYING WRAPPING FORMATTING TO A DIAGRAM ....................................................................................... 135 TEXT WRAPPING OPTIONS WITHIN MICROSOFT WORD TABLES .................................................................... 135

USING COLUMNS WITHIN WORD 2016 .............................................................................................138

APPLYING COLUMN FORMATTING TO AN ENTIRE DOCUMENT ........................................................................ 138 APPLYING COLUMN FORMATTING TO JUST `SELECTED TEXT' ........................................................................ 139 CHANGING NUMBER OF COLUMNS WITHIN A COLUMN LAYOUT...................................................................... 141 CHANGING COLUMN WIDTHS AND SPACING ................................................................................................... 142 USING PRE-SET COLUMN FORMATTING.......................................................................................................... 145 INSERTING AND REMOVING LINES BETWEEN COLUMNS ................................................................................. 147

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INSERTING COLUMN BREAKS.......................................................................................................................... 148 DELETING COLUMN BREAKS........................................................................................................................... 150

AUTOCORRECT IN WORD 2016 .........................................................................................................152

CREATING, MODIFYING AND DELETING AN AUTOCORRECT ENTRY............................................................... 152

BUILDING BLOCKS ..............................................................................................................................156

CREATING AND INSERTING BUILDING BLOCK ITEMS...................................................................................... 156 MODIFYING A BUILDING BLOCK ITEM ............................................................................................................. 157 DELETING A BUILDING BLOCK (AUTOTEXT) ITEM.......................................................................................... 158

ADVANCED FIND AND REPLACE FEATURES IN WORD 2016.......................................................160

SMART WAYS OF USING THE 'FIND AND REPLACE' FACILITY ......................................................................... 160 ADVANCED FIND AND REPLACE OPTIONS USING FONT FORMATTING ............................................................ 161 ADVANCED FIND AND REPLACE OPTIONS USING PARAGRAPH FORMATTING ................................................. 165 ADVANCED FIND AND REPLACE OPTIONS USING PARAGRAPH MARKS........................................................... 168 ADVANCED FIND AND REPLACE OPTIONS USING PAGE BREAKS .................................................................... 171

USING PASTE SPECIAL.......................................................................................................................173

'PASTE SPECIAL' OPTIONS USING FORMATTED AND UNFORMATTED TEXT.................................................... 173

USING CAPTIONS WITHIN WORD 2016.............................................................................................175

MANUALLY ADDING A CAPTION TO A PICTURE OR TABLE ............................................................................... 175 REMOVING CAPTIONS..................................................................................................................................... 177 CHANGING THE CAPTION NUMBER FORMATTING ........................................................................................... 177

WORD 2016 FOOTNOTES AND ENDNOTES .....................................................................................180

INSERTING FOOTNOTES ................................................................................................................................. 180 EDITING AND FORMATTING FOOTNOTES ........................................................................................................ 181 INSERTING ENDNOTES.................................................................................................................................... 183 EDITING AND FORMATTING ENDNOTES .......................................................................................................... 185 CONVERTING FOOTNOTES TO ENDNOTES ..................................................................................................... 187 CONVERTING ENDNOTES TO FOOTNOTES ..................................................................................................... 188

WORD 2016 BOOKMARKS AND CROSS-REFERENCES ................................................................190

ADDING A BOOKMARK .................................................................................................................................... 190 CREATING A PAGE CROSS-REFERENCE TO A BOOKMARK ............................................................................. 192 CREATING A CROSS-REFERENCE TO A NUMBERED ITEM............................................................................... 195 DELETING CROSS-REFERENCES .................................................................................................................... 197 DELETING A BOOKMARK ................................................................................................................................. 198

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