1.0. Project details - Mitacs | Inspiring Innovation



-47625-463552354580-45405 Mitacs Globalink Research Award – Inria For PhD student research at a university in CanadaProposalInstructions and notes:Full details about the Globalink Research Award – Inria are available online at: mitacs.ca/en/programs/globalink/globalink-research-award-inria-to-canada Please read through and complete the following application in either French or English. Make sure you are using the latest version of this form posted on the Mitacs website and do not modify or reformat.Applicants must apply by March 4, 2016. Travel to the destination prior to the approval of the award is not permitted, and neither Mitacs nor Inria is responsible for any costs incurred before the application is approved and awarded.Save your completed application as a PDF and send by email to apply@mitacs.ca. In the subject heading of your email, please state “[student first and last names]_GRA-Inria”. Mitacs recommends keeping individual PDF files to less than 2MB.Note that only the signature page of the proposal should be saved as a scanned PDF. Contact Mitacs International at international@mitacs.ca if you have any questions regarding the application or eligibility requirements.Student eligibility requirements:In order to be eligible for a Globalink Research Award – Inria, a student must:Be a French citizen, permanent resident, or international student? Students cannot undertake a research project at an institution where they have previously completed a degree or been employed.Be registered for full-time studies at an Inria Research Centre in France as a PhD student and remain as such throughout the duration of the award.Be the legal age of majority in Canada (18 years or older).Demonstrate skills and interest suitable to the project(s) in question.?Have identified a research member at their home institution to supervise the project and administer the funds. Have identified a host academic supervisor who is a recognized faculty member at a university in Canada. Meet all necessary travel requirements for the intended destination.Have not previously been awarded a Globalink Research Award. Students are eligible to receive?ONE?Mitacs Globalink Research Award per academic lifetime.Visa RequirementsThe successful applicants for the Globalink Research Award – Inria who will be traveling to Canada to work on a research project will need to ensure that they have the appropriate immigration documentation in place, including an appropriate work permit. Please note that you must have the appropriate work permit in place prior to starting your Globalink Research Award research project. While Canada has bilateral agreements with various countries, including France, that allow visitors to enter Canada without a visa, this is not applicable for individuals from these countries here for the purpose of work, including research. It is important to have a valid work permit prior to arrival in Canada, as without one, the research project cannot commence, the student applicant is jeopardizing any future ability to enter Canada, and Globalink funding will be denied. Mitacs will work with each successful student applicant to ensure they have all the necessary documentation required to apply for a work permit, and these details will be contained in the outcome letter issued by Mitacs.A complete application package includes the following:Proposal application (please use template provided)Signature page signed by all parties, including the Office of Research Services representative (or equivalent thereof) at the Canadian university Student CV (use the template on Mitacs website)Host supervising professor’s CV in English or French, outlining their:Funding historyPublicationsGraduate students supervised Letter of Research Support and Student Reference from both the home supervising professor and host supervising professor. Each letter must:Be written on the university letterhead and signed by the supervisorInclude the supervisor’s contact details, including title, department affiliation, and university or institution, in English or FrenchInclude details outlining supervisory and/or financial support for the student and the research projectDescribe the proposed student’s academic and research qualities and abilities to complete the project. Highlight any outstanding achievements (e.g., high-impact research results, awards) by the proposed student. Be submitted via email to Mitacs at apply(at)mitacs.ca. In the subject heading of the email state “[student first and last names]_GRA-Inria”Applicants are asked to submit the following documents at least three weeks prior to their intended departure to commence their research project:Mitacs Student Code of Conduct and Ethics Form*International Pre-Departure Form*Any supplementary documents (as applicable)An incomplete or modified application will result in a delay in the processing of your application.*Please note that the International Pre-Departure and Mitacs Student Code of Conduct and Ethics forms may be forwarded to Mitacs after submission of your application; however, funds cannot be released until Mitacs receives these forms.1.0. Project detailsTitle of project:Keywords to identify reviewers: (3-10 specific keywords; 50% technically related, 50% discipline-related)Academic discipline:( ) Business( ) Computer Science( ) Earth Sciences( ) Engineering( ) Life Sciences( ) Mathematical Sciences( ) Physical Sciences( ) Social Sciences, Arts, and HumanitiesCity and country location of project:Name of host institution:Proposed period of project and travel: Project start and end dates are the period of time the student will be working on the research project abroad (minimum 12 weeks, maximum of 24 weeks)Project start date (dd/mm/yyyy):Project end date (dd/mm/yyyy):2.0. Participant Information (Duplicate relevant section(s) as needed for multiple supervisors. If multiple supervisors are listed, please indicate primary and secondary supervisor for Canadian university and for host university). Academic supervisor at Canadian university: Name:University:Department:Address (at university):City, Province:Postal code:Phone:Email:Please indicate if you are associated with the following:CECR ( ) Yes ( ) NoBL-NCE ( ) Yes ( ) NoQuebec Only: Please provide your PIN FRQ (ABCDE1234 Format)Academic supervisor at Inria Research Centre in France:Name:Institution:Department:Address (at university):City, Country:Country code:Phone:Email:Student:Name:Degree program during internship: (PhD)Expected year of graduation (mm/yyyy):University:Department:Is the student currently participating in a joint degree/ cotutelle?( ) Yes( ) NoAddress at university:City, province:Postal code:Phone:University email:Alternate email:Are you of legal age of majority in Canada (18 years or older)( ) Yes( ) NoCitizenship:( ) French citizen( ) Permanent Resident ( ) Foreign If foreign citizen, please indicate citizenship: Gender:( ) Female( ) Male ? 2.3.1. Demographic information. *OPTIONAL*. Please indicate (x) if you are: Francophone:A person with a disability:Aboriginal:First in your family to attend university:Social media: Please provide usernames if you wish to connect with Mitacs LinkedIn:Twitter:Facebook:3.0. Proposal Student statement of interest (300 words maximum)Explain how participating in Mitacs Globalink will benefit your academic studies and research career (e.g., working with internationally renowned experts, unique opportunities for field work or data collection, access to facilities or expertise not available in home institution) FORMTEXT ????Research proposal (1.5 to 2.5 pages excluding timeline and cited literature)Background and review of relevant prior work. FORMTEXT ????Objectives of the project. FORMTEXT ????Significance of the project. Explain the perceived importance of this project to the research community, industry, or society. FORMTEXT ????Timeline showing which task will be done when to achieve each objective. We suggest using a Gantt chart. FORMTEXT ????Cited literature FORMTEXT ????InteractionProvide detailed information on the interaction between the host supervisor and the student, including the supervision and mentorship that the student will receive, as well as the frequency and location of these interactions. If portions of the research will be conducted away from the primary host institution, such as field work, indicate the percentage (%) of time during the project that the intern will spend at the host university. FORMTEXT ????Does this project build on an existing international collaboration? FORMTEXT ???? Yes FORMTEXT ???? NoDoes it create potential for future collaborations? FORMTEXT ???? Yes FORMTEXT ???? NoPlease describe briefly the existing, planned, or future collaboration. For pre-existing international collaborations, include a summary of the collaboration and length of time, and any past exchange of personnel, etc. FORMTEXT ????4.0. Funding and budget4.1.Funding summary: For each approved award, Mitacs will provide a $5,000 research grant to support the direct costs of the research project including: student travel costs, research related costs, and student stipend.Funding will be in the form of a research grant to the Canadian academic supervisor.In addition, Inria will continue to pay PhD students their salary and will directly pay for the student’s airfare through Inria’s travel agency. Research projects are 12 to 24 weeks in duration.4.1.1.Duration of the research project in weeks: 4.1.2. Additional sources of funding:If funds outside of those provided by Mitacs and Inria are required for this project, please indicate the source(s) of these additional funds in the table below:Funding SourceAmountFunding Status$( ) Confirmed( ) Pending $( ) Confirmed( ) Pending $( ) Confirmed( ) Pending $( ) Confirmed( ) Pending Total additional funds:$4.2. BudgetMitacs recommends that applicants allocate a minimum of $3,500 of the total Mitacs research grant towards student-related costs. These include student travel costs (section A) and student stipend (section C).In the tables below, indicate the total anticipated costs for each specified item. Then in the subsequent columns, indicate how these expenses will be allocated using Mitacs funding and other sources of funding to support these costs.4.2.1 Student travel costs1. Expenses2. Total Funds Required 3. Allocation of Mitacs Funds 4. Allocation of Other Sources of Funding (see 4.1.2.)Travel ExpensesAirInria will directly pay for the student’s airfare through Inria’s travel agency. Ground$$$Visa$$$Insurance$$$Other (Specify)$$$Living ExpensesAccommodations$$$Food/Meals$$$Other (Specify)$$$Total:$$$A. Total Mitacs Funds (column 3):$4.2.2. Research costs, e.g., equipment, materials (add extra table lines as needed)1. Expenses (please specify)2. Total Funds Required 3. Allocation of Mitacs Funds 4. Allocation of Other Sources of Funding (see 4.1.2.)$$$$$$$$$Total:$$$B. Total Mitacs Funds (column 3):$4.2.3. Student stipend1. Student Name2. Total Student Stipend3. Allocation of Mitacs Funds To Stipend4. Allocation of Other Sources of Funding to Stipend (see 4.1.2.)$$$C. Total Mitacs Funds (column 3):$Mitacs GRA research grant of $5,000 = A + B + C $5,000.004.3. Additional resources provided to the student during the projectPlease indicate and detail additional resources provided to the student during the research project. (e.g., office space, office supplies/stationary, access/use of equipment, access to relevant research material).5.0. Declarations5.1. Will the proposed research take place outside of the lab or normal business environment? Yes___No___If yes, please complete the following section to indicate what (if any) impact there may be on the environment.Main characteristics of the location (i.e., physical description & coordinates).Principal activity(ies): for each activity, list the environmental elements affected. Are authorizations, permits, or licenses required to undertake any activity during the internship? Yes___No___ Please note: Mitacs may request to receive a copy of these. 5.2. Does the proposed research involve living human subjects (including conducting interviews) or human remains, cadavers, tissues, biological fluids, embryos, or fetuses? Yes___No___If yes, the proposal must be reviewed by the participating University Research Ethics Board, and a report by the board must be obtained.Please note: Mitacs may request to receive a copy of the report.5.3. Does the proposed research involve animal subjects? Yes___No___If yes, the proposal must be reviewed by the participating University Animal Care Committee, and a report from the committee must be obtained.Please note: Mitacs may request to receive a copy of the report.5.4. Is a biohazards review required? Yes___No___If yes, the necessary review/report from your university must be obtained.Please note: Mitacs may request to receive a copy of the report.5.5. How did the participants first hear about Mitacs? Please mark with xNotification from your university department or at the university (bulletin board posting, email communication, newsletter, university website)From the university’s graduate studies officesDirectly from the Mitacs websiteFrom a professor at the universityNotification from Mitacs (e-mail newsletter, social media)From a Mitacs representativeFrom the university’s international officesParticipated in a Mitacs program previouslyOther (please describe):6.0. Mitacs Globalink Research Award MemorandumThe participants listed below have agreed to set in place an international research project based upon the attached proposal. Upon research approval, Mitacs shall forward funds to the Office of Research Services, or equivalent thereof, at the home university to be administered as a research grant according to the university’s policies and procedures in care of the identified home academic supervisor. The full amount of the research grant must be expended towards: 1) direct student travel and accommodation costs 2) student stipend 3) research-related costs as approved by Mitacs.In acknowledging that international exposure can greatly enhance a student’s learning and experience, Mitacs will approve international travel provided that participation does not impact the safety and security of the student and meets the policies outlined by the Canadian university. By signing this memorandum you are acknowledging that the Canadian university agrees to assist the student in meeting all university requirements pertaining to research abroad and provide the student with a pre-departure orientation, and that the student understands that he/she is responsible for obtaining insurance appropriate for the travel destination. Mitacs is unable to assume liability for any losses including - but not limited to - accidents, illness, flight cancellation, loss of baggage, illegal acts and vandalism that may occur during the internship period. All parties also agree that the student is expected to provide Mitacs with a final report, and all participants will complete an exit survey within one (1) month of project completion.All parties involved with Mitacs Globalink are bound by the standard intellectual property (IP) terms of the university where the intern is enrolled, except where intellectual property is covered by separate agreements to which the university and the sponsor organization are parties and that are active during the dates of the internship. By signing this memorandum, you are acknowledging that you agree to the terms of the university where the intern is enrolled. The participants listed below agree that Mitacs can disclose the provided personal information included in this proposal (e-mail, LinkedIn, Twitter, Facebook, etc.) to the program’s funding partners and that Mitacs can use them for the purpose of communication and to evaluate the program and its outcomes during and after participants’ program tenure. The participants also agree that Mitacs will post the title of the project, the public project overview, the name of the intern(s), the name of host supervisor(s), the name of the homes supervisor(s), and the involved host and home universities on mitacs.ca/en/projects and may be used by Mitacs to publicize Mitacs Globalink. Mitacs Privacy Policy can be found at mitacs.ca/en/privacy-policy. Internship participants (intern, home supervising professor, and host supervising professor) further agree to the following addendum(s): Mitacs does not require, inspect, or enforce any additional terms as outlined by participants in the above addendum.Please note that the following information including the title of the project, description of research project, name of intern, names of supervisors and involved universities may be posted on mitacs.ca/research and may be used by Mitacs to publicize the Mitacs Globalink Research Award.Title of project: TITLE \* FirstCap \* MERGEFORMAT [Title]Project overview: Using simplified language understandable to a layperson, provide a general, one-paragraph description of the proposed research project to be undertaken by the student(s) as well as the expected outcomes. (Approx. 150 words) FORMTEXT ?????7.0 Participant signaturesStudent:Name: FORMTEXT ?????Department: FORMTEXT ?????University: FORMTEXT ?????Signature:___________________________ Date:_________Academic supervisor at Inria Research Centre:Name: FORMTEXT ?????Department: FORMTEXT ?????University: FORMTEXT ?????Signature:___________________________ Date:_________Academic supervisor at Canadian university:Name: FORMTEXT ?????Department: FORMTEXT ?????University: FORMTEXT ?????Signature:___________________________ Date:_________Office of Research Services representative at Canadian university:Name: FORMTEXT ?????Position: FORMTEXT ?????University: FORMTEXT ?????Signature: ___________________________ Date:_________ ................
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