Job Description: Finance Operations Officer APS Level 3

Job Description:

Finance Operations Officer APS Level 3

Role of Finance Branch The Finance Branch is responsible for ensuring financial governance and functions to facilitate the integration between core business delivery and the Mint's intended outcomes as agreed with the Government and implements control mechanisms for the Mint's financial business processes.

The Chief Financial Officer (CFO) is responsible for the FB. The Branch has three sections: Financial Operations and Governance, Financial Reporting and Management Accounting.

Financial Operations and Governance Section The Financial Operations and Governance section is responsible for the provision of financial operations support to the Mint including accounts payable and receivable, banking services, cash management and travel. The section is also responsible for the Mint's financial governance and control functions and provides contract and procurement management services to Mint staff.

Individual role within the team and under general direction:

Process invoices and credit notes in accordance with the PGPA Act 2013 legislation and relevant Mint policy and procedures using the financial information system Epicor

Issue Cabcharges for Mint staff and manage the Cabcharge Register and acquittals Assist with the preparation of month and year end accounting processes including review

and reconciliations of relevant general ledger accounts. Work with line areas to correct any issues Manage Debtors' accounts to ensure payments are up-to-date, and follow up when necessary Undertake on a weekly and/or as required basis, the payment run in accordance with the Mint's policy and procedures Review monthly all credit card acquittals and process the journal to recognise the credit card charges Assist the Accounts Receivable Officer as required including with receipting, reconciliations, aged debt analysis reports and Armaguard cash collections

SELECTION CRITERIA

Classification: APS Level 3

Position No: 767

Branch:

Finance

Section: Financial Operations and Governance

Title:

Finance Operations Officer

1. Strategic Direction Broad understanding of how role fits within the branch Take ownership of role and suggest improvements Show judgement and aptitude with the ability to identify issues Gather information to support recommendations relating to role

2. Achieves Results Facilitate on-time task completion by using appropriate resources effectively Identify issues/problems as they occur and suggest solutions Commit to achieving quality outcomes Adapt to changing environment Document and maintain accurate records

3. Productive working relationships Actively participate in team and other sections Share information, ensuring others are kept informed of issues Treat people with respect and courtesy Accept different opinions and value diversity

4. Personal drive and integrity Take responsibility for meeting task deadlines safely and accurately Adhere to Mint Values and Code of Conduct and follow security and WHS guidelines Be aware of own performance and its impact on others Provide accurate information on tasks

5. Communications Confidently express self in a clear and concise manner using appropriate language both orally and in writing Listen carefully to others and check to ensure understanding Identify and convey information to different audiences

6. Knowledge, Skills and Experience Demonstrated knowledge and experience in the processing and payment of invoices Demonstrated knowledge and experience in the receipt of payments and management of debtors accounts Demonstrated understanding of financial analysis and reconciliation Good understanding of Government Legislation and Framework Demonstrated understanding of the financial information system Epicor and Microsoft Excel (or similar system and/ software).

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