SCHOOL BOARD MEMBERS - Richmond Public Schools

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RICHMOND CITY PUBLIC SCHOOLS FY2015-2016 BUDGET

SCHOOL BOARD MEMBERS

(Left to Right) Kimberly Gray - 2nd District, Derik Jones - 8th District, Jeffrey Bourne - 3rd District, Donald Coleman, Chairman - 7th District, Shonda Harris-Muhammed - 6th District, Glen Sturtevant - 1st District, Tichi Pinkney Eppes - 9th

District, Kristen Larson, Vice-Chair - 4th District & Mamie Taylor - 5th District

The School Board is Richmond's local governing educational body and is composed of one Board representative from each of the nine districts. Board members are elected by the citizens to a four-year term of office. The Chairman, Vice Chairman and other officers are elected by the other members of the School Board.

Ms. Angela Lewis, Clerk of the Board

301 N. Ninth Street Richmond, Virginia 23219 richmond.k12.va.us

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RICHMOND CITY PUBLIC SCHOOLS FY2015-2016 BUDGET

LEADERSHIP TEAM (2014-2015 FISCAL YEAR)

DR. DANA T. BEDDEN

SUPERINTENDENT

ANDREA KANE

ASSOCIATE SUPERINTENDENT OF ACADEMIC SERVICES

RALPH L. WESTBAY

ASSISTANT SUPERINTENDENT OF FINANCIAL SERVICES

THOMAS KRANZ

ASSISTANT SUPERINTENDENT OF SUPPORT SERVICES

CANDICE HUNTER

CHIEF OF STAFF

DR. MICHELLE BOYD

EXECUTIVE DIRECTOR OF EXCEPTIONAL EDUCATION & STUDENT SERVICES

D. TIMOTHY BILLUPS

EXECUTIVE DIRECTOR OF HUMAN RESOURCES

JANICE GARLAND

EXECUTIVE DIRECTOR OF SCHOOL IMPROVEMENT

DR. ANTHONY LEONARD

EXECUTIVE DIRECTOR OF ELEMENTARY SCHOOLS

ABE JEFFERS

EXECUTIVE DIRECTOR OF SECONDARY SCHOOLS

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RICHMOND CITY PUBLIC SCHOOLS FY2015-2016 BUDGET TABLE OF CONTENTS

Cover School Board Members and Leadership Team Table of Contents

INTRODUCTION School Board Chair's Letter Executive Summary Richmond City School Demographics

ORGANIZATION Fund Structure/Relationship Budget Process

FINANCIAL Budget Highlights - Revenue General Fund Revenue Summary General Fund Revenue Detail Revenue Trends Expenditure Summary Expenditure Changes - FY15 to FY16 Reconciliation Expenditure Trends Expenditures by Object Group Expenditures by Object Category Expenditures by Object Class Expenditures - Summary by State Function Code Expenditures - Summary by Sub-Function Code Expenditures - Function and Object Class Detail Explanation of Budget Areas Budget Area Summary by Organization Elementary Education - Area 01 Secondary Education - Area 02 Academic Services - Area 03 Exceptional Education / Student Services - Area 04 School Board - Area 05 Superintendent - Area 06 Communications - Area 07 Human Resources - Area 08 Financial Services - Area 09 Support Services - Area 10 Information, Communication& Technology - Area 11 Charter Schools - Area 12 System Wide Expenditures - Area 13 General Fund Transfers to Other Funds

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RICHMOND CITY PUBLIC SCHOOLS FY2015-2016 BUDGET TABLE OF CONTENTS

NON-GENERAL FUNDS Non-General Funds introduction All Funds - Revenue Summary All Funds - Expenditures by Object Group All Funds - Expenditures by State Function Non- General Fund - Description by Fund All Funds - Revenue & Expenditure Recap by Fund Including Agency Funds All Funds - Revenue & Expenditure Recap by Fund Excluding Agency & CIP Funds Non-General Fund Revenue Summary by Fund and Source Non-General Fund Expenditures by Fund and Object Group

CAPITAL IMPROVEMENT PROGRAM CIP Introduction City's Adopted School Maintenance Award City's Adopted High School Athletic Facilities Award

AGENCY FUNDS Revenue Summary by Fund Expenditure Summary - Fund Object Group

INFORMATION School Directory Budget Development Calendar Staffing Standards Comparison & K-3 Class Size Considerations School Allocations Average Per Pupil Expenditures for Operations Richmond Public Schools Budget Policy Code of Virginia City of Richmond Ordinance Virginia Department of Education Revenue Entitlements and Budget Variables Richmond Public School Tuition & Fee Schedule Salary Schedules Revenue Descriptions Expenditure Descriptions Glossary of Terms

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Introduction

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DONALD L. COLEMAN

CHAIR DISTRICT SEVEN

SCHOOL BOARD

OF THE

CITY OF RICHMOND

301 NORTH NINTH STREET RICHMOND, VA 23219-1927

telephone: (804) 780-7716 fax: (804) 780-8133

dcoleman2@richmond.k12.va.us

June 1, 201(8504) 780-7716

Honorable Michelle Mosby, President City Council 901 East Broad Street Richmond, Virginia 23219

Dear President Mosby,

I extend our appreciation, on behalf of the School Board, for the creative and considerable effort the City Council members and staff invested in finding a way to appropriate a significant $9 million dollars toward our FY16 school board budget. The school board and school administration have continued to examine the budget and have implemented cost reduction and revenue enhancing strategies since the submission of our request to you on March 3, 2015. The school board held a work session on 5/26/2015 to consider the options for budget adoption within the final appropriated funding level.

Additional information gleaned since the March budget request was submitted has been incorporated which resulted in net additional revenues of $382,301. Enrollment for state revenue calculations was increased by 190 students after receiving the final March 31 average daily membership report which added $872,223 to state SOQ funding. We, also, reduced state revenue of $489,922 for the early reading/math initiative which is no longer an option for FY16.

Retirements and a school closing made existing resources available for reallocation to cover a portion of the needs originally submitted. $816,000 was garnered from the closing of Elkhardt into Thompson middle school. Another $390,000 was reallocated from school board and internal audit accounts for a total reallocation of existing resources of $1.2 million.

The Board deliberated extensively on finding a way to include the Academic Improvement Plan (AIP) to avoid losing a year of progress in moving the school division forward. That led to an extended discussion of considering the items in green which represented the mandates and maintaining existing service levels. The current FY15 budget had a baseline adjustment of $3.4 million for staff turnover from FY14 to FY15. Advancing the AIP with the professional development days to the funded level means pushing #5 Maintain Current Service Levels, one third of #12 Exceptional Education, and #15 Technology items to the unfunded level. The School Board decided that savings in FY16 can reasonably be expected to be of the same order as FY15, and that additional efficiency or program changes can be found to cover the unfunded portion of $4,488,377.

Concern was expressed that reordering stated priorities might engender a lack of trust by Council in the numbers presented by the School Board in the future. The Board asks that the Council understand that needs identified in green as mandates, compliance, or revenue loss presented to the Council by the administration represent a true structural deficit of $4.5 million as presented in the proposed budget which has not changed. What has changed is that we now examine those same priorities through the lens of a final appropriation from Council of $9 million. We believe that the Council concurs with the importance of accelerating implementation of the Academic Improvement Plan. Our intent was to be as creative as City Council in continuing to find ways to make it work within the resources allocated.

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Yes, we still need to cover the mandates, maintain compliance, and current service levels. Our preference would have been an increased appropriation to cover at least the $4. 5 million more for the Academic Improvement Plan, but fully appreciate the balancing act that City Council performs annually in determining how to address the needs of the entire city. To that end, the school administration has been directed to continue examining all options for reducing expenditures to mitigate the extent of these unfunded items, so that we can begin the critical work encompassed in the AIP. The school administration concurred, albeit cautiously, with the importance of not delaying the implementation of the AIP and expressed a belief that some additional efficiencies can be accomplished and implemented with additional time.

Examples of areas being examined are Transportation where overruns are a big share of the maintaining current service levels. Plans are in progress to provide the Board with alternate approaches that could reduce costs there. Secondly, the task of examining secondary school staffing allocations is still in progress which has not been done for several years. Additional savings could be generated there. All areas will continue to be examined for opportunities to reduce cost or increase resources available through existing grants or new sources.

We factored in approximately $900,000 in additional fund balance from FY14 that we could request for one time expenditures. The balance we incorporated into the FY16 budget of $1.5 million was a conservative number. There is approximately $1 million in one-time funding items in the adopted budget that those funds could cover should it prove necessary for us to request as we proceed through the fiscal year. We have asked for a monthly monitoring and report to the board on the status of these efforts as we begin the FY2015-16 school year.

We pledge to continue to exercise good fiscal stewardship in service to our youth. We greatly appreciated our joint work session and look forward to scheduling the next session. We recommend that the next joint session be scheduled in September/October time frame and will be focused on budget priorities for FY2017. We sincerely appreciate your collaboration, your time, and your service. We look forward to our continued work together to support the children in the Richmond Public Schools and to move our city forward.

Sincerely,

Donald Coleman School Board Chairman

c: Honorable Members of Richmond City Council The Honorable Dwight Jones, Mayor Honorable Members of Richmond City School Board Dr. Dana T. Bedden, Superintendent

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