Tender for Conversion of Annual Accounts (Standalone as ...

[Pages:26]THE SHIPPING CORPORATION OF INDIA LIMITED (A Government of India Enterprise) SHIPPING HOUSE, 10th Floor, 245, Madame Cama Road, Mumbai ? 400 021.

Tender for Conversion of Annual Accounts (Standalone as well as Consolidated Financial Statements) of The Shipping Corporation of India Limited for 2018-19 & 2019-20 in XBRL mode, preparation and tagging along with certification of statutory

forms for XBRL and e-filing with MCA

No.: SCI/XBRL/2019-2020/E-01 Due Date: 23.09.2019 Tender Fees: Rs 590/- (including GST) EMD: Nil

Date: 10.09.2019

Tenders are invited in two bid system from Mumbai/MMRDA based reputed Proprietor / Professional / Firm / LLP / Company for converting the annual accounts/financial statements of SCI into XBRL format, preparation and tagging, certification of statutory forms for XBRL and efiling with MCA etc on contract basis as per the scope of work and terms & conditions.

Firms intending to submit the tender should have minimum 2 years of experience in XBRL conversion and filing of annual accounts/report/financial statement of the Company having a turnover of Rs.500 crores or more out of past 5 years.

No disciplinary/penal action should have been initiated /contemplated/pending against the Proprietor / Professional / Firm / LLP / Company or any of its Proprietor / Partners / Promoters / Directors (as the case may be) which have/may lead to suspension of Business/Practice of the Proprietor / Professional / Firm / LLP / Company by SEBI and/or any other Regulatory Authorities. No investigation/proceedings/adjudications are pending against the Proprietor / Professional / firm / LLP / Company or any of its Proprietor / Partners / Promoters / Directors. The Proprietor / Professional / firm / LLP / Company will have to submit written undertaking to this effect.

Interested firms may visit SCI website (and) Government website

for downloading detailed document. The tenders are invited in two bid system (technical & financial). Tender fees to be submitted before the due date, at the time of submission of tender.

The bidder to submit the tender to the following address

GENERAL MANAGER (Corporate Accounts & Budget), 10th floor, Shipping House, The Shipping Corporation of India 245, Madame Cama Road, Nariman Point, Near State Bank of India, Mumbai, Maharashtra - 400021.

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THE SHIPPING CORPORATION OF INDIA LIMITED (A Government of India Enterprise)

No.: SCI/XBRL/2019-2020/E-01

Date: 10.09.2019

Tender for Conversion of Annual Accounts (Standalone as well as Consolidated Financial Statements) of The Shipping Corporation of India Limited for 2018-19 & 2019-20 in XBRL mode, preparation and tagging along with certification of statutory

forms for XBRL and e-filing with MCA

Table of Content

Sr. No. 1. 2. 3. 4. 5. 6. 7. 8. 9.

10. 11.

12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36.

37. 38.

Description Brief information about SCI Scope of work Period of Contract Extension of contract Period Tender documents for submission Due date and time for e-tender module Tender fees submission process Evaluation / Assessment of offers Validity of offer PART I ? Technical offer Eligibility Criteria Terms and conditions PART II? Price offer Professional fees for XBRL work General terms and conditions Goods &Service Tax (GST) Invoicing and Payment Input tax credit Disqualification Risk Purchase Clause Prohibition of Insider trading Termination Clause Banning Guidelines Limitation of Liability Exit Clause Jurisdiction Force Majeure Dispute Resolution Arbitration Conciliation Change in Ownership Annexure (I) Technical Offer ? List of Documents Annexure (II) Banning Guidelines Document Annexure (III) Declaration of Eligibility Annexure A ? Performa for firm/ Professional details & Other details Annexure B ? Declaration of Experience in XBRL filing Annexure C ? Declaration of Net Worth Annexure D - Undertaking for no disciplinary action/ penal proceedings initiated or pending against the firm Annexure E- Format of PRICE OFFER which has to be filled Checklist of Documents to be submitted

Page Number 3 3 3 4 4 5 5 5 6

7 8

8 8 9 9 9 10 10 10 10 11 11 11 12 12 12 12 12-13 14 15 16-20 20 21 22 23 24

25 26

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THE SHIPPING CORPORATION OF INDIA LIMITED (A Government of India Enterprise)

No.: SCI/XBRL/2019-20/E-01

Date: 10.09.2019

Tender for Conversion of Annual Accounts (Standalone as well as Consolidated Financial Statements) of The Shipping Corporation of India Limited for 2018-19 & 2019-20 in XBRL mode, preparation and tagging along with certification of statutory

forms for XBRL and e-filing with MCA

Tender Schedule

Activities Float of Govt. Website / SCI Website Due date of submission of Tender Date and time for opening of technical bids

Date and time 10.09.2019 (Tuesday) 17:00 hrs 25.09.2019 (Wednesday)17:00 hrs 26.09.2019 (Thursday) 11:00 hrs

* In case there is any change in date by SCI, the revised schedule will be published by SCI on the website . Prospective bidders are requested to watch website before due date.

1.

Brief information about SCI

1.1 The Shipping Corporation of India Ltd. (hereinafter referred to as "the Corporation") is a Government of India Enterprise with a turnover of Rs.4,144 Crores for FY 2018-19. The Corporation is engaged in different segments of shipping services with 61 ships of 5.61 million DWT as on 01-06-2019 and has a global presence. The Corporation has under its management 52 ships on behalf of other government agencies/PSUs.

1.2 The Corporation has offices at Mumbai, New Delhi, Chennai, Kolkata, Port Blair and Haldia and operates through network of Agents throughout the world. The Corporation has a co-ordinating office at London.

1.3 The Corporation has introduced SAP system with interlinked softwares of Danaos and Afsys in all its business and accounting segments. The SAP system is presently operational with modules; FICO / MM / HCM / PS / PM / BI / DMS / MDM / PI / GRC / SRM etc.

1.4 The complete history/profile of the Corporation is available for viewing on the website at .

2.

Scope of work

The firm/entity will be responsible for Conversion of Annual Accounts (Standalone as well as Consolidated Financial Statements) of The Shipping Corporation of India Limited for FY 2018-19 & 2019-20 in XBRL mode, preparation and tagging along with certification of statutory forms for XBRL and e-filing with MCA as per the provisions of the Companies Act 2013 and as per rules/regulations/notifications/circular issued in this regard from time to time by the Ministry of Corporate Affairs/Competent authority.

3.

Period of Contract :

The period of contract for Conversion of Annual Accounts (Standalone as well as Consolidated Financial Statements) of The Shipping Corporation of India Limited for FY 2018-19 & 2019-20 in XBRL mode, preparation and tagging along with certification of

statutory forms for XBRL and e-filing with MCA as per the provisions of the Companies

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Act 2013 and as per rules/regulations/notifications/circular issued in this regard from time to time by the Ministry of Corporate Affairs/Competent authority.

4.

Extension of contract period

The quotation for the assignment is to be quoted on per annum basis. The period of contract at option to the Corporation would be extendable twice for a period of one year each. The extension will be on same terms and conditions. The engagement letter will be awarded for filing on Year on Year basis.

5.

Tender documents for submission

The bidder shall submit the Tender in 2 (two) parts consisting of Part-I (Technical Bid) and Part-II (Financial Bid) each in separate envelopes duly sealed. Technical Bid sealed envelope should be super scribed as "Part I- Technical Bid" & Financial Bid sealed envelope should be super scribed as "Part II- Financial Bid"

All the 2 (two) envelopes containing Part - I, Part ? II, shall be put in a 3rd (third) envelope duly sealed, super scribed with "Tender for Conversion of Annual Accounts (Standalone as well as Consolidated Financial Statements) of The Shipping Corporation of India Limited" addressed to GENERAL MANAGER (Corporate Accounts & Budget), 10th floor, Shipping House, The Shipping Corporation of India 245, Madame Cama Road, Nariman Point, Near State Bank of India, Mumbai, Maharashtra - 400021.

All the pages of the original Technical and Financial Bid must be initialled by the person or persons signing the Proposal.

5.1 Submission of Part I "Technical Offer" will include the details related to eligibility criteria and supporting documents.

Prices Offer shall not be mentioned anywhere in the technical offer

5.2.Submission of Part II ?"Price/Financial Offer" will be as follows: [For PROFORMA FOR SUBMISSION OF FINANACIAL BID ? Refer Annexure E]

Sr. No.

Name of work

Quantity

a. Conversion of Annual Accounts/Report

2 nos.

i.e Standalone and Consolidated

financial statements along with its (for FY 2018-19 annexures into XBRL mode and and FY 2019-20)

preparation, tagging, verification,

certification and filing of Statutory

Forms in this regard within the

scheduled time limit with MCA

b. GST

c. Other Taxes (if any)

Total (a+b+c)

(Amount in Rs.)

Rate per Year (Rs )

Total Amount (Rs ) for 2 Years

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Note: 1) The rate/amount quoted above includes TA/DA & out of pocket expenses.

2) The filing fees paid to MCA on behalf of The Shipping Corporation of India Limited shall be reimbursed on actual basis on production of receipt / challan. [Kindly note that the fees for tender mentioned in "a" in above table is excluding reimbursement of MCA filing fees]

3) The fee quoted should be unconditional.

6.0 DUE DATE AND TIME: The Tenderers shall submit their tenders latest by 17:00 Hours (IST) on 25.09.2019 (Wednesday). The Tenderers are advised not to wait for last minute for submitting the bid documents as the tender would not be accepted after the scheduled date and time. However, The Shipping Corporation of India Limited shall not be responsible for delay occurring in postal / courier services resulting in non-submission of the bid documents within time.

7.0 TENDER FEES SUBMISSION PROCESS

7.1 The non-refundable tender fees of Rs. 590/- (Rupees Five Hundred and Ninety only

inclusive of GST @ 18%) has to be paid through Demand draft or electronic remittance

only to the following bank account of the Corporation.

Name of Beneficiary: The Shipping Corporation of India Limited

Current A/C No-

416197198

IFSC:

IDBI000N052

MICR:

400019020

Bank Name:

Indian Bank

Bank Address:

Nariman Point Branch, Mittal Towers, Ground Floor, 210,

Nariman Point Maharashtra 400021

7.2 The tender fees shall be paid before the due date of the tender and the hard copy of the payment receipt (self certified) should be sent along with the technical bid documents.

7.3 Tenders received without tender fees will not be accepted.

8.

EVALUATION / Assessment of Offers

8.1 The offers will be assessed first on the basis of the information furnished in Part I of the offer document. On the basis of such technical information, the Corporation will assess the capability of the parties to undertake the work of Conversion of Annual Accounts (Standalone as well as Consolidated Financial Statements) of The Shipping Corporation of India Limited for 2018-19 & 2019-20 in XBRL mode, their certification and e-filing with MCA. If found unsuitable, the offer will be rejected/disqualified by the Corporation and in such case Part II (Professional Fees Offer) will not be opened. The decision of the Corporation in this regard shall be final and binding. Please note that all the information required in Part I and Part II should be properly filled in and all the documents in support must be enclosed with the offer.

8.2 Once the parties are assessed and technically qualified, the Part II (Professional Fees Offer quotes) of only those parties who are technically qualified will be opened.

8.3 Normally, the selection is based on the basis of lowest Professional Fees offer given by the parties in Part II. However, the Corporation reserves its right to reject any offer whether lowest or not. The decision of the Corporation in this regard shall be final and binding.

8.4 Those parties, who desire to remain present at the time of opening of the Part I may do so at their time and cost.

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8.5 Part II of the offer document of those parties assessed and technically qualified by the Corporation will be opened in presence of their representative. Those parties, who desire to remain present at the time of opening of the Part II may do so. The date and time will be informed separately.

9 Validity of the offer The offer submitted by the parties shall be valid for acceptance by the Corporation up to ONE MONTH from due date.

Thanking you,

Yours faithfully, For The Shipping Corporation of India Ltd.,

General Manager I/c (Corporate Accounts & Budget)

Encl :

(i)

Part I?Eligibility Criteria & Terms Conditions governing the contract and Technical

Information

(ii) Part II?Professional Fees Offer

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THE SHIPPING CORPORATION OF INDIA LTD. (A Government of India Enterprise) FINANCE & ACCOUNTS DIVISION

No.: SCI/XBRL/2019-20/E-01

Date: 10.09.2019

Sub: Tender for Conversion of Annual Accounts (Standalone as well as Consolidated Financial Statements) of The Shipping Corporation of India Limited for 2018-19 &

2019-20 in XBRL mode, preparation and tagging along with certification of statutory forms for XBRL and e-filing with MCA

PART I ? TECHNICAL OFFER

10 Eligibility Criteria

The parties (herein after referred to as "Proprietor / Professional / Firm / LLP / Company") must fulfil following mandatory eligibility qualification criteria to become eligible for participating in the subject tender.

- The firm should be having an office in Mumbai MMRDA Region. (To be supported by self-certified copy of utility bill/ rent agreement or rent receipt/maintenance bill in the name of Proprietor / firm / LLP / Company or in the name of any of its proprietor/ Partners / Promoters / Directors along with Annexure A)

- The firm should have a valid registered GSTIN number (this should be supported by a self certified copy of GSTIN certificate along with Annexure A)

- Firms intending to submit the tender should have should have minimum 2 years of experience in XBRL conversion and filing with MCA of annual accounts/report/financial statement of the Company having a turnover of Rs.500 crores or more out of past 5 years. The Proprietor / Professional / firm / LLP / Company will have to submit written undertaking to this effect. The past 5 years means the financial years commencing from 2014-15. (Performa for undertaking is attached ? Annexure B).

- The bidder should have a positive net worth in the preceding past 2 financial years. The Proprietor / Professional / firm / LLP / Company will have to submit written undertaking to this effect. (Performa for undertaking is attached ? Annexure C).

- No disciplinary/penal action should have been initiated /contemplated/pending against the Proprietor / Professional / Firm / LLP / Company or any of its Proprietor / Partners / Promoters / Directors (as the case may be) which have/may lead to suspension of Business/Practice of the Proprietor / Professional / Firm / LLP / Company by SEBI and/or any other Regulatory Authorities. No investigation/proceedings/adjudications are pending against the Proprietor / Professional / firm / LLP / Company or any of its Proprietor / Partners / Promoters / Directors. The Proprietor / Professional / firm / LLP / Company will have to submit written undertaking to this effect. (Performa for undertaking is attached ? Annexure D).

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Bidders not meeting the above minimum mandatory qualification criteria shall be out rightly rejected and not considered for any further evaluation. The eligibility based on which the firm qualifies is required to be maintained by the firm throughout the contract period, falling which the contract can be terminated.

For further list of document for TECHNICAL OFFER ? Refer Annexure I

11 Terms & Conditions governing the contract

The Conversion of Annual Accounts (Standalone as well as Consolidated Financial Statements) of The Shipping Corporation of India Limited for 2018-19 & 2019-20 in XBRL mode, preparation and tagging, verification along with certification of statutory forms for XBRL and e-filing with MCA as per the provisions of the Companies Act 2013 and as per rules/regulations/notifications/circular issued in this regard from time to time by the Ministry of Corporate Affairs/Competent authority

Time lines:

The time limit for completion of the assignment would be within statutory timeline i.e., 30 days from the end of AGM of SCI for FY 2018-19 and FY 2019-20 respectively or within revised date as notified by the MCA in case of extension of timeline for filing XBRL/ statutory form for XBRL.

PART II ? PRICE OFFER

12 Professional Fees

12.1 The professional fees (excluding applicable taxes) quoted by the bidder and agreed by SCI shall remain fixed and unaltered during tenure of the contract and extension if any and NO ESCALATION whatsoever shall either be claimed or considered.

12.2 The rate/amount quoted includes TA/DA & out of pocket expenses.

12.3 The applicable taxes will be paid by Corporation along with the professional fees.

12.4 The filing fees paid to MCA on behalf of The Shipping Corporation of India Limited shall be reimbursed on actual basis on production of receipt / challan. [Kindly note that the fees for tender to be quoted is excluding reimbursement of MCA filing fees]

12.5 The Corporation will not provide infrastructure such as office space, computers with network connectivity, stationery to the selected party for carrying out the work.

12.6 Bidders are advised to visit Annual Report of The Shipping Corporation of India Limited on its website () to estimate quantum of work and quote accordingly. No upward revision in price quoted will be accepted.

Link of Annual Report -

13. General Terms & Conditions

a. The firm must not sub-contract the work.

b. The team will work in strict confidentiality and will ensure that the information in respect of the operation of the area/unit is dealt in strict confidentiality and secrecy.

c. The appointment will be valid till the filing of XBRL report for the FY 2018-19 and 2019-20.

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