THE SHIPPING CORPORATION OF INDIA LIMITED SHIPPING HOUSE ...

THE SHIPPING CORPORATION OF INDIA LIMITED (A Government of India Enterprise) SHIPPING HOUSE, 10th Floor, 245, Madame Cama Road, Mumbai ? 400 021.

RFX NO : 9000020007

E-TENDER NOTICE

No.: TAX/SCI/GST/2018-2019/E-01

Due Date: 09.11.2018

Tender Fees: Rs. 2,500/- (non-refundable) + 18% GST i.e.Total Rs. 2950/ EMD: NIL

E-Tenders (RFx) are invited in two bid system from Mumbai based reputed Chartered Accountant / Cost and Management Accountants firms for appointment as GST Auditors of SCI on contract basis as per the provisions of GST Act 2017 and amendments thereon.

Firms intending to submit the e-tender should have a minimum of 10 years presence and with partner / partners' having experience in undertaking any of the undermentioned assignments in Public Limited Companies having turnover of Rs.100 Crores with Shipping / Maritime industry Background in at least one year out of last 10 years.

1. Internal audit . 2. Statutory audit 3. Service Tax / VAT Audit 4. GST consultant/GST implementation support.

The firm should have a positive net worth for past five years and should have not been banned by any Public Ltd Co. / Private Co in past five years .for any reason

Interested firms may visit SCI e-tender site i.e. ; SCI website (and) Government website for downloading detailed e-tender notice / documents. Tender fees to be submitted before the due date, at the time of submission of e-tender. The e-tenders are invited using SAP_SRM module in two bid system.

The bidder to submit Tender fees Rs.2,500/- + 18% GST i.e. Rs. 2950/- (through Demand Draft from Nationalized Bank payable at Mumbai / Bank Transfer) drawn in favour of "The Shipping Corporation of India Ltd." towards tender fees.

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THE SHIPPING CORPORATION OF INDIA LIMITED (A Government of India Enterprise)

No.: TAX/SCI/GST/2018-2019/E-01

Date: 24.10.2018

E-tender for inviting Offers from reputed Chartered Accountant Firms / Cost and Management Accountant Firms for appointment GST Auditor of The Shipping Corporation of India Ltd. on assignment basis for Financial Year 2017-2018.

Table of Content

Sr. No. 1. 2. 3. 4. 5. 6. 7. 8 9 10 11

12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27 28. 29. 30.

31.

Description Brief information about the Corporation Invitation of offer Period of Contract Extension of contract Procedure for apply in e-tender module E-tender documents for submission Due date and time for e-tender module Tender fees submission process Evaluation / Assessment of offers Validity of offer PART I ? Technical offer 14.1 Eligibility Criteria 14.2 Terms and conditions Professional fees for GST audit work General terms and conditions Goods &Service Tax (GST) Invoicing and Payment Input tax credit Disqualification Risk Purchase Clause Prohibition of Insider trading Termination Clause Banning Guidelines Limitation of Liability Exit Clause Jurisdiction Force Majeure Dispute Resolution Arbitration Conciliation Change in Ownership Annexure (I) Tender Technical Offer ? List of Documents Annexure (II) Banning Guidelines Document Annexure (III) Declaration of Eligibility Part II (Format of PRICE OFFER which has to be directly filled on the portal)

Page Number 3 3 4 4 4 4 5 5 6 6

7 8 8 8 8 9 9 10 10 10 10 11 11 12 12 12 12 12 13 14 15 16 - 20 21 22

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THE SHIPPING CORPORATION OF INDIA LIMITED (A Government of India Enterprise)

No.: TAX/SCI/GST/2018-2019/E-01

RFX NO : 9000020007

Due Date: 09.11.2018

Sub: E-tender for inviting Offers from reputed Chartered Accountant Firms / Cost and Management Accountant Firms for appointment GST Auditor of The Shipping Corporation of India Ltd. on assignment basis for Financial Year 2017-2018

Tender Schedule

Activities Float of E-Tender in SRM / Govt. Website / SCI Website Bidder registration in SRM portal due date Due date and time for tender submission in SRM Date and time for opening of technical bids in SRM

Date and time 29.10.2018 09.11.2018 09.11.2018 17:00 hours 12.11.2018 12:00 hours

* In case there is any change in date by SCI, the revised schedule will be published by SCI on the websites (and) . Prospective bidders are requested to watch website before due date.

1.

Brief information about the Corporation

1.1 The Shipping Corporation of India Ltd. (hereinafter referred to as "the Corporation") is a Government of India Enterprise with a turnover of Rs.3,617Crores for FY 201718. The Corporation is engaged in different segments of shipping services with 63 ships of 5.68 million DWT as on 01-10-2018 and has a global presence. The Corporation has under its management 53 ships on behalf of other government agencies/PSUs.

1.2 The Corporation has offices at New Delhi, Chennai, Kolkata, Port Blair and Haldia and operates through network of Agents throughout the world. The Corporation has a co-ordinating office at London. The Company has GST registration at (Maharashtra ?Mumbai), (West Bengal ?Kolkata),(Tamil Nadu ? Chennai), (Andaman & Nicobar - Port Blair) and New Delhi.

1.3 The Corporation has introduced SAP system with interlinked softwares of Danaos and Afsys in all its business and accounting segments. The SAP system is presently operational with modules; FICO / MM / HCM / PS / PM / BI / DMS / MDM / PI / GRC / SRM etc.

1.4 The complete history/profile of the Corporation is available for viewing on the website at .

2.

Invitation of offer

As per the requirement of GST Act, SCI has registrations in the states of Maharashtra. West Bengal, Tamil Nadu, New Delhi and Andaman & Nicobar regions.

The auditor is required to carry out audit for FY 2017-18 under section 35(5) of CGST Act, 2017 (including any enactments or amendments made as may be applicable

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from time to time)read with Rule 80 for all 5 registrations and to issue separate audit report / statement as prescribed under GST Act for each registration.

3.

Period of Contract :

The GST audit will be for F.Y. 2017-18 (including Trans 1 details)

4.

Extension of contract period

The Corporation will have sole discretion to extend the period of contract for one more financial year after the expiry of the initial period. The extension will be on the same terms and conditions.

5.

PROCEDURE OF APPLYING FOR E-TENDER

5.1 The digitally signed tender is available on our e-tender website viz. https:/etender.sci.co.in. The e-tender is also available for download on Corporation's website and on Govt. of India's tender's portal .

5.2 Tenderers are required to obtain Digital Signature Certificate (DSC) from any of the authorized `Certifying Authorities' (CA) under Controller of Certifying Authorities (CCA), Department of Electronics & Information Technology (DEIT), Govt. of India. (viz. NIC, nCode Solution, Safescrypt, e-Mudhra Consumer Services Ltd, MTNL, IDRBT) or as notified by the CA/Finance Department from time to time. DSC is given as a USB e-Token. After obtaining the "Class III B" Digital Signature Certificate (DSC) from any of the above CA, they are required to register the fact of possessing the DSC through the registration system available in the above mentioned website/s. A list of such licensed CAs' is also available in the CCA website .

5.3 The Tenderers have to register themselves on the e-tender website https:/etender.sci.co.in for participating in the e-tender. On registration a login user id and password will be generated.

5.4 A manual is available on portal https:/etender.sci.co.in stating the detailed process for applying for the e-tender. The manual can be downloaded from the link viz. "Ready Reckoner for Bidder" aforesaid portal's home page.

The response to the tender no. RFx_9000020007 has to be uploaded in two

parts as follows:

PART I ? TECHNICAL OFFER is available at Technical RFx>Folder>Public>Technical Docs PART II ? PRICE OFFER ? to be submitted in the portal only. An extract of the online Price Bid format is enclosed as Part II of this tender document for reference purpose only.

6.

E-tender documents for submission

6.1 Submission of Part I "Technical Offer" will be as follows:

a. Tenderers are required to download "Part I ? Technical Offer" and save the files on their

computer.

b. Tenderers have to fill up the detailed information as required in the tender. Thereafter all

pages of Technical offer should be serially numbered and total number of pages should be written on first page.

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c. All documents of Technical Offer as mentioned in the tender need to be signed and

stamped on each pages. Thereafter the documents shall be scanned in pdf format.

d. The scanned documents shall be digitally signed with Class III ? B Digital

Signature. The digitally signed (.sig) file shall be uploaded at respective folders as stated above before the due date of tender. The digitally signed Tenderers response will get saved in encrypted format. It may be noted that a document of maximum size of 45 MB can be uploaded at one go. If any attachment exceeds the 45 MB size the same can be split and uploaded on the e-tender portal.

e. The Tenderer can create response for subject tender and upload their documents as

follows: Create RFx Response > Technical RFx response >

i. Index ? (upload cover letter, if any) ii. Tender Docs ? (Technical Offer) iii. Certificates ? (All other documents, certificates, experience proof, authorization letters

as mentioned in the tender)

iv. Tender Fee ? (copy of Bank online remittance towards tender fees) v. Others-additional Information vi. The price offer format is attached at Part II ? Price Offer for reference. Bidder has to

submit only applicable SAC Code and GST Rate along with Technical Offer. No price quote to be submitted

Prices Offer shall not be mentioned anywhere in the technical offer

6.2.

Submission of Part II ?" Price Offer" will be as follows:

i. All the rates/ quotations/ bids to be filled only in Price Bid (Part ? II) which is available

under `ITEMS' tab in the system itself.

ii. Each tender activity is being detailed against respective SAP material Code in Part II ?

Price Offer Format and should be quoted accordingly.

iii. . Price Quote will have to be submitted in the Portal Only .

6.3

All the Tenderer who upload their response will be getting intimation over email

about addendum, corrigendum and technical/ price bid opening of tender and various other

communications about the tender. For any help regarding submission of e-tender online

please contact our SRM help desk on (022) 22 77 2343 or send email to

srm.helpdesk@sci.co.in.

6.4

Tender documents, if downloaded from the SCI/GOVT. website, shall be

downloaded in toto and no change, whatsoever shall be made. If any alteration is made in

the tender document submitted by the Tenderer and if found out (be it at any stage of the

tender processing and even after award of the contract), it will be viewed seriously by the

Corporation and the tender is liable to be rejected and the Tenderer will be debarred from

participating in future tenders of the Corporation.

6.5

ONLY ONLINE E-TENDERS WILL BE ACCEPTED. TENDERS SUBMITTED IN

HARD COPY/ BY EMAIL / FAX WILL NOT BE ACCEPTED

7.0 DUE DATE AND TIME: The Tenderers shall submit their e-tenders latest by 17:00 Hours (IST) on 13.11.2018. The Tenderers are advised not to wait for last minute for submitting/ uploading the bid document on portal as the tender would be closed as per system time and uploading of the response will not be possible thereafter.

8.0 TENDER FEES SUBMISSION PROCESS

8.1 The non-refundable tender fees of Rs. 2,950/- (Rupees Two Thousand Nine Hundred and

Fifty only inclusive of GST @ 18%) has to be paid through Demand draft or electronic

remittance only to the following bank account of the Corporation.

Name of Beneficiary: The Shipping Corporation of India Limited

Current A/C No-

416197198

IFSC:

IDBI000N052

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