Procedure Title: Opening Procedures



TABLE OF CONTENTS

Chapter 1

Opening Procedures …………………………………………………..LP1.01

Closing Procedures …………………………………………………...LP1.02

Processing Periodicals ………………………………………………..LP1.03

Library Printing/Fine Charges ………………………………………..LP1.04

Shelf Reading ………………………………………………………...LP1.05

Retrieving the Mail …………………………………………………...LP1.06

Post-Cataloguing for Processing New Books ………………………...LP1.07

Cataloguing New Books ……………………………………………...LP1.08

Out of the Office Assistant …………………………………………...LP1.09

Serials Grace Period ………………………………………………….LP1.10

Exam Week …………………………………………………………...LP1.11

Collection Inventory………………………………………………......LP1.12

Chapter 2 Equipment

Hand Receipt for Equipment…………………………………………LP2.00

Powering Up the ImageSCAN ………………………………………LP2.01

Microfiche …………………………………………………………...LP2.02

Connecting an LCD to Laptop Computer …………………………....LP2.03

VCR ………………………………………………………………….LP2.04

Dubbing Video Tape ………………………………………………....LP2.05

Caramite 3300 Projector ……………………………………………..LP2.06

RCA Camcorder ……………………………………………………...LP2.07

Overhead Projector …………………………………………………...LP2.08

Copyette Cassette Copier ………………………………………..........LP2.09

CD Carry Component System ………………………………………..LP2.10

Public Address Lectern ……………………………………………….LP2.11

Opaque Projector ……………………………………………………..LP2.12

LCD Projector ………………………………………………………...LP2.13

DVD Player …………………………………………………………..LP2.14

Connecting VCR or DVD to LCD Projector ………………………....LP2.15

Slide Projector ………………………………………………………..LP2.16

Wireless Microphone ………………………………………………...LP2.17

The Presenter Plus System …………………………………………...LP2.18

Digital Video Camera …………………………………………….......LP2.19

Scanner …………………………………………………………….....LP2.20

7 Tower CD Writer …………………………………………………LP2.21

Digital Camera ……………………………………………………...LP2.22

VHS/DVD Copier …………………………………………………..LP2.23

Epson Stylus Photo Printer……………………………………….....LP2.24

Voyager Speaker System …………………………………………....LP2.25

Satellite Downlink …………………………………………………..LP2.26

Connecting Laptop & Visual Presenter to LCD ………………….....LP2.27

ID Badges .......................………………………………………….....LP2.28

Procedure Title: Opening Procedures

Procedure Number LP1.01

Date Adopted/Revised: November 17, 2004

I. Turn on lights.

II. Boot up the computers – circulation desk, microfiche, and computer room.

III. Open the front doors with Allen wrench, change sign to OPEN. Doors should be opened at 7:30 a.m. on weekdays and 1:00 p.m. on Sundays.

IV. Get newspapers and books from book drop. The key is in the circulation desk drawer. Stamp newspapers, and then put library copies on stand.

V. Leave one (1) copy of the El Dorado News-Times for Mary Jane at the switchboard and one (1) copy of El Dorado News-Times go to admission office and (1) copy of El Dorado News Times go to Public Information Officer, then (1) copy of the Arkansas Democrat Gazette go to the President’s office when someone goes for the mail.

Procedure Title: Closing Procedures

Procedure Number: LP1.02

Date Adopted/Revised: August 4, 2004

I. Around 7:45 p.m. (or 15 minutes before closing time) tell patrons that we are closing.

II. Pick up any books or magazines lying around and straighten chairs.

III. Turn off equipment, lights and shut door to the AV room.

IV. Turn off printers and copier.

V. Lock doors to viewing rooms.

VI. Lock front doors with Allen wrench and change sign to CLOSED.

VII. Shut down all computers.

VIII. Turn off lights.

IX. Lock Library doors.

Procedure Title: Processing Periodicals

Procedure Number: LP1.03

Date Adopted/Revised: August 4, 2004

Almost all of our periodicals come in the campus mail. The few donated copies are brought in by the donor.

I. To process a new magazine or journal begin by checking in the piece. You do this by going to the circulation desk computer, clicking on the serials module, type in password, click on EDIT SERIAL RECORD, and type in name of magazine, click on the X to close the box, click on CHECK IN at the top left corner, check in the magazine, and close out.

II. Stamp the date of receipt on the first available white space inside of the periodical.

III. Flip through the magazine and remove all business reply cards and card stock advertisements.

IV. Place a tattle-tape strip in the seam of the magazine about 7 pages from the back.

V. Shelve the periodical. New periodicals go directly to the new periodicals turn stiles.

VI. Take the previous issue out of the binder and put the new issue in its place.

VII. Once all of the new periodicals have been shelved, place the previous issues in the corresponding Princeton file, in the back issues area.

BACK ISSUES

I. The back issues of periodicals are filed alphabetically by periodical name in Princeton files on shelves in the library.

II. The magazines and journals are filed chronologically within the Princeton files.

III. The far left issue should be the oldest and therefore the far right issue is the most current.

IV. When shelf reading, merely make sure that this system is being followed.

V. Back issues are kept on shelves for five (5) full years and the sixth (6) year is current.

Procedure Title: Library Printing/Fine Charges

Procedure Number: LP1.04

Date Adopted/Revised: August 4, 2004

The Administrative Council approved the Library Printing Charges.

On the receipts indicate what it is for: Fines, Lost Book, Copies, Printing Charges, etc. Break down the total of the receipts by the type of income. Receipts should be turned in to the bookstore at the end of each week and on the last day of the month for the week the month ends.

The new general ledger account number will be: Library Printing Charges.

I. Empty the copier coin box.

II. Get quarters and pennies from box at front desk. Leave some dimes and nickels. Roll up all quarters, pennies, dimes, and nickels if there are a lot. Add them to the copier money. Put the copier money in the copier envelope. Write the total amount down for the bookstore cashier.

III. Add up the receipts for fines. Put the fine money and receipts in the fine envelope. Write the total amount down for the bookstore cashier.

IV. Add up the receipts for printing. Put the printing money in the printing envelope. Write the total amount down for the cashier.

V. Add the totals from all three accounts for the cashier. Take the money to the bookstore. The cashier totals should agree with the library totals. The cashier will give the library a receipt to file Tech Service office. The folder is marked “Cash Receipts”.

Procedure Title: Shelf Reading

Procedure Number: LP1.05

Date Adopted/Revised: August 4, 2004

I. Shelf reading is a vital part of maintaining a library collection.

II. Sections of the stacks (shelves on which books are kept) are given to each staff member to read.

III. There are two goals of shelf reading. The primary goal is to keep the books in call order. The secondary goal is to keep the books neatly displayed on the shelf.

IV. To begin you find your section of the stacks. Go to the first column of shelves and begin “reading” as it were the call numbers on the spines of the books.

LIBRARY OF CONGRESS CALL NUMBERS (LC NUMBERS)

I. When shelf reading LC numbers begin by checking to see the first letter(s) of the call number is in alphabetical order. A comes before AD; AD comes before AZ and so on. Second make sure the number(s) that follow the letters are in numerical order. For example, 1 comes before 12, 12 comes before 111, 111 comes before 111.5 and so on.

II. If you have two books with the call number BF379, you would decide which preceded the other on the shelf by putting the third row of letters in alphabetical order. For example:

BF379 would precede BF379 or BF379 would precede BF379.5

J98 M34 J98 J99

2003 1997 2003 2003

III. In short, shelf reading is the process of putting call numbers in alphabetical or numerical order from top to bottom. It just takes a little practice.

IV. When you come to a stopping point, make a record of last section read so that you will know where to pick up the next time you read shelves

Procedure Title: Retrieving the Mail

Procedure Number: LP1.06

Date Adopted/Revised: August 4, 2004

I. Get the Mailbox Key out of the “keys basket” in the drawer of the Circulation Desk.

II. Get the Mail Bag(s).

III. Get the newspapers for the Switchboard and the outgoing mail.

IV. Go to the Classroom Building and take the newspaper to the Switchboard first.

V. Any outgoing packages go to the Bookstore.

VI. From the classroom building, go to the basement of the Administration Building where the mailboxes are.

VII. Get the mail from the library box and if you receive a note in the mailbox saying that you have a package waiting, see the supply room staff then take the mail back to the library to be processed.

VIII. Return the mailbox key to the basket.

IX. Monday, Tuesday, and Wednesday you will need two mailbags. Thursday and Friday you will only need one bag.

X. On the days you work 8 to 5 go get the mail at 10:00 a.m. On the days you work 11 to 8 get the mail between 11:00 and 11:15 a.m.

XI. At 3:00, check for any afternoon mail and take any interoffice mail.

Procedure Title: Post-Cataloguing for Processing New Books

Procedure Number: LP1.07

Date Adopted/Revised: August 4, 2004

I. The first step in processing a new book is stamping the book with the “South Ark Community College Library” stamp. Each book is stamped three (3) times; once on the inside cover, once on the title page of the book and once on the top of the book. Be sure to blot the internal stamps.

II. The second step is placing a security tag in the book. The methods vary given the type of book:

1. Hardback: Secure the end of a piece of Tattle Tape to the end of the thin metal stick. Gently slip the stick down the spine of the book. Once the Tattle Tape is fully within the spine of the book press the spine to secure the Tape and pull the stick the rest of the way out.

2. Paperback: Place a piece of Tattle Tape in the seam of two pages, a few pages from the back of the book

III. The final step is covering the book. Again, the method varies depending on whether or not you are dealing with a paperback or a hardback. See librarian for instruction on covering a book.

Procedure Title: Cataloguing New Books

Procedure Number: LP1.08

Date Adopted/Revised: August 4, 2004

CATALOGING

Cataloging is done in the Library Solutions Cataloging Module on the computer that is configured for cataloging.

I. Open Cataloging then login with the password:

II. Click on the flashlight icon on the toolbar in the far left (it will be lit up).

III. The Library Solutions searches screen will be displayed.

IV. Choose ISBN and click in the circle to choose it.

V. Type in the book’s ISBN #. The computer will then search for the book in all the available catalogs. This may take a minute or two. If it finds the correct record, it will display it.

VI. All you need to do then is add a 949 field, which includes the barcode number. Be sure and stick the barcode into the book at this time.

VII. Finally, click on the red “Save Record Button” on the toolbar to save it to the local database.

LABELS

When cataloging a large number of items that will be downloaded, be sure to create an export file to save the labels in before you catalog them.

I. Start with OPTIONS-SAVE TO-EXPORT FILE.

II. Make sure Export File is checked. This will open a “Simultaneous save to” box where the labels will be saved until you print them.

III. SHIFT+* then type Labels as the name of your file.

IV. Make sure that “Save to Local Database” is always checked.

V. One sheet makes 84 labels. To check the number of labels you have, go to FILE-OPEN then SHIFT and * in the file name.

VI. Then click OPEN; scroll over to LABELS file, click on it to open and see how many labels you have.

TO PRINT LABELS

I. Go to FILE-BATCH PRINT-LABELS

II. Then SHIFT* (in the file name), choose the Labels file.

III. Put the labels in the printer, labels side up.

IV. Click Print.

MANUAL CATALOGING

If records cannot be downloaded after searching for ISBN, title, author, they must be entered manually.

I. Find the MARC record in the inside title page of the book, or in World Cat, Library of Congress, or another outside library.

II. Then in Library Solutions Cataloging go to FILE-OPEN TEMPLATE LISTING

III. Book template is most commonly used.

Labels for these will be typed on the typewriter unless you want to wait until you have a sheet full of labels to print.

Procedure Title: Out of the Office Assistant

Procedure Number: LP1.09

Date Adopted/Revised: August 4, 2004

I. On the Tools menu, click Out of the Office Assistant.

II. Click I am currently Out of the Office.

III. In the Auto Reply only once to each sender with the following text box, type the message you want to send to others while you are out.

Procedure Title: Serials Grace Period

Procedure Number: LP1.10

Date Adopted/Revised: November 17, 2004

|Code |Frequency of the Serial |Grace Period in Days |

|A |Annual |90 |

|B |Bimonthly | |

|C |Semiweekly | |

|D |Daily | |

|E |Biweekly | |

|F |Semiannual | |

|G |Biennial | |

|H |Triennial | |

|I |Three times a week | |

|J |Three times a month | |

|M |Monthly (9-12 per year) | |

|Q |Quarterly | |

|S |Semimonthly | |

|T |Three times a year | |

|W |Weekly | |

|X |Completely irregular | |

|# |Numeric frequencies not specified below | |

Procedure Title: Exam Week Schedule

Procedure Number: LP1.11

Date Adopted/Revised: December 9, 2004

Library Hours during exam week

First day 7:30 a.m. to 7:00 p.m.

Second day 7:30 a.m. to 7:00 p.m.

Third day 7:30 a.m. to 7:00 p.m.

Fourth day 7:30 a.m. to 5:00 p.m.

Fifth day 7:30 a.m. to 5:00 p.m.

Procedure Title: Collection Inventory

Procedure Number: LP1.12

Date Adopted/Revised: December 13, 2004

I. Check each book’s call number against collection list.

II. If title is a series, check each book by its barcode.

III. Note any changes/mistakes in call number on list.

IV. Place a small check in front of call number on list.

V. If a book is listed but not on the shelf, check catalog to verify if the book is checked out (CO), overdue (OD) or lost (L) and mark accordingly.

VI. Mark book as missing (M) if not found on the shelf but shows available in catalog.

VII. Pull any books that are on the shelf but not on the collection list. These books may be listed with incorrect spacing or incomplete call numbers.

VIII. If book still isn’t found on the list, place an arrow on the right edge of the list at the place where the book would be found on the shelf. Write the title, author, barcode and complete call number on back side of list.

IX. Give any correction/additions to Francis for review and input into the catalog.

X. Review finished collection list as books are returned and make any corrections.

Procedure Title: Hand Receipt for Equipment

Procedure Number: LP2.00

Date Adopted/Revised: November 11, 2004

Any equipment scheduled to leave off campus a hand receipt should be filled out and signed. On the receipt make sure you write where the equipment will be secured after use and approximate return time. If the equipment is staying on campus check out in circulation under name of person checking out equipment.

Procedure Title: Powering Up the ImageSCAN

Procedure Number: LP2.01

Date Adopted/Revised: August 4, 2004

I. The Cannon 400 Scanner must be turned on first!!

II. Once the scanner is on, you may boot up the PC, and turn on the monitor.

III. You may turn on the printer at anytime.

IV. Once the computer has booted a login box will appear.

V. You will need to type in the password. (See listing for usernames and passwords.)

VI. Windows will then load.

VII. There are two task that need to be completed daily before ImageSCAN program can be loaded:

1. Open Outlook Express and make sure all of the folders are empty, especially the outbox.

2. Go to the Start menu, select “My Computer”, open C: drive, open the Temp folder, and make sure that the TEMP folder is empty.

VIII. Once you are finished doing that you can double click on the ImageSCAN desktop icon and open the program.

IX. Select: OK.

X. Select “English” (American Flag).

XI. Select “Continue”

XII. Type your name.

XIII. Select “Scan”

XIV. Adjust Picture.

XV. Select “Accept”

XVI. Either print or save the article.

XVII. To Exit the system find the Image Scan logo at the top center of the screen. With your finger or the mouse click on the “m” form IMAGE, then the “g” from IMAGE and then the “a” from SCAN. The program will immediately close.

XVIII. Go to the Start Menu; select “Turn Off Computer”. When prompted select “shut down”. Turn off the monitor, printer and Cannon 400.

Procedure Title: Microfiche

Procedure Number: LP2.02

Date Adopted/Revised: August 4, 2004

Microfiche up to 7 by 8 inches, and of course film jackets and aperture cards, can be easily viewed on a “500” Microfiche Reader-Printer. To view a unitized microfilm:

I. Pull glass flat carriage toward you. Top glass opens automatically on two small film holders.

II. Insert the microfiche between the glass flats, with the title away from the operator and facing down.

III. Push carriage in and locate desired from. Turret and microfiche holder can be rotated 90 degrees in either direction.

MAKING A PRINT

I. When a print of microfilm frame is desired, first center and focus the image on the “viewing screen”. Then….

II. When making a print of microfilm frame having average density, turn “exposure” knob to a setting of 3 or 4. Make certain knob rests in a “detent” and pointer does not lie between numbers. Low density microfilm requires a setting of 1 or 2; high density microfilm requires a setting of 5 or 6. The best settings to use will be learned through experience. Remember: Lower settings give light prints; higher settings give dark prints.

III. Momentarily press “print” button. Print will automatically emerge from “exit slot”

Procedure Title: Connecting an LCD to Laptop Computer

Procedure Number: LP2.03

Date Adopted/Revised: February 9, 2005

I. Set the LCD and Laptop computer on equipment cart.

II. Plug in power cord to both LCD and Laptop.

III. Plug computer cord into back of laptop then into LCD where it says either RGB input 1 or Computer VGA.

IV. Connect network cable if using the internet.

V. Connect remote mouse to laptop when using the cordless mouse.

VI. Turn on laptop first.

VII. Click “workstation”.

VIII. Remote mouse message will pop up “not connected”, click “ok”.

IX. Turn on LCD.

X. If pictures is not showing on screen hit “function” and “F8” at the same time on the laptop.

XI. If the picture still is not showing look on LCD projector and hit “menu” go to source or source search if you just pushed source then hit “computer” or “RGB”.

XII. To turn off the LCD projector push and hold the “power” button for a second, when message shows up saying,” Do you want to shutdown projector? Yes or no” push the “power” button again.

XIII. To turn off the laptop go to “start”, then “shutdown”.

XIV. Unplug and pack both pieces of equipment and put away.

Procedure Title: VCR

Procedure Number: LP2.04

Date Adopted/Revised: August 4, 2004

VCR SETUP

I. Turn on the power.

II. Turn on the TV and set it to channel 3 or 4.

III. Select “VCR”.

IV. Press the “program” button. The main menu appears. (If the clock has not yet been set, the CLOCK SETTING menu will appear. In that case, set the clock.)

V. Press the “4” button to select the VCR SETUP menu.

VI. Press the “3” button to select “TV” or “CATV” (cable TV).

VII. Press the “1” button to set the channel memory.

VIEWING AND RECORDING THE SAME TV PROGRAM

I. Insert a cassette. The power will switch on automatically.

II. Turn on the TV and set it to channel 3 or 4.

III. Select “VCR”.

IV. Select the channel to be recorded.

V. Select the tape speed.

VI. Press the “● Rec” button. Recording starts.

PLAYBACK

I. Insert a cassette. The power will switch on automatically.

II. Turn on the TV and set it to channel 3 or 4.

III. Press the “play” button.

Procedure Title: Dubbing Video Tape

Procedure Number: LP2.05

Date Adopted/Revised: August 4, 2004

I. Turn on television and both video recorders.

II. Make sure the television and both video recorders are on channel 3.

III. Insert original tape in bottom video recorder and blank tape in top video recorder.

IV. Push “play” on bottom video recorder, then “record” on top video recorder.

V. When the tape is through recording push “stop” then “stop” again to eject the tape.

VI. Turn off television and both video recorders.

VII. Put tape in video tape rewinder.

Procedure Title: Caramite 3300 Projector

Procedure Number: LP2.06

Date Adopted/Revised: August 5, 2004

I. Remove the power cord from the storage compartment in the rear of the projector. Place cord in slot of door, close and lock.

II. Plug the power cord into a grounded outlet.

International Projectors only are set to operate from a 220

volt. To change it for operation from a 240 volt, open the tray

storage compartment door and set the voltage selector switch, located

on the lower left, for 240 volts.

III. ALL MODELS: Place “Hi-Lo” switch in “Lo” position. Use the “Hi” position when additional light is needed for Front Screen Projection.

IV. Open the Front Projection door for Front Projection or close for rear Screen Projection.

V. Place loaded slide tray on projector with notch in rim of tray opposite the zero pointer.

VI. Move power switch to “On”.

VII. Depress the slide “Forward” button.

VIII. Adjust the elevation by pressing down on the latches on either side, while rising or lowering the projector. When in the desired position, release the latches.

IX. Adjust Focus by turning focus knob.

X. Depress the slide function “Forward” button to advance the slides or the “Reverse” button to reverse slide direction.

XI. Should you desire to enlarge the central portion of your slide, depress and lower the “Magna-Frame” lever.

For slide/sound synchronized program.

All Tape Deck function controls are on the Front Panel, adjacent to the Rear Projection screen.

XII. Depress “Stop/Eject” button to open the cassette door.

XIII. Place pre-recorded cassette in holder with tape facing outward and full reel at bottom. Close cassette holder.

XIV. Depress “Play” button to start the program.

XV. Adjust Volume & Tone controls for comfortable listening level. When a 1000 Hz signal is sensed, the slide will advance automatically.

XVI. Projectors with SP capability will Stop automatically with a 150 Hz Stop Pulse signal is sensed. The picture will remain on the screen. To re-start, press the “Pause/Restart” button. This button may also be used as a pause control to stop the tape at any point in the program.

If synchronization between tape commentary and slide is lost, depress and hold the “Forward” or “Reverse” button to move the slides, until synchronization is again established.

XVII. Depress the “Forward” tape control button to rapidly advance the tape.

XVIII. At the end of the program, lightly depress the “Stop” or “Stop/Eject” button to stop the tape transport. Depress the “Rewind” button to rewind the tape.

XIX. Depress “Stop/Eject” button to open cassette holder and remove cassette.

XX. Close Front Projection door if open.

XXI. Depress “Select” button and rotate tray to “0”. Remove tray, move power switch to “Off”. Unplug power cord and place in storage compartment in rear of projector. A slide tray may also be stored in this compartment. Close and lock both compartment latches.

RECORDING

For nonsynchronized slide show program. Follow steps 1 thru 12 above.

Preparation of a program is best done in three steps.

A. Write a script. B. Record it on tape. C. Add the cue pulses.

I. Insert a new blank cassette. Close cassette door.

II. Slide “Mic” selector to the right and hold while inserting microphone plug. Make sure microphone switch is in the “Off” position.

III. Move Power switch to “On”.

IV. Depress “Play” & “Record” buttons simultaneously. A flashing red light indicates the audio track of the recorder is in the “Record” mode. (Any audio and/or cue information previously recorded on the tape will automatically be erased prior to recording the new audio message.)

V. Allow a minimum of 10 seconds before recording any program material on the tape.

VI. Record your commentary using the “On-Off” switch on the microphone to stop and start the tape transport, allow blank space on tape if Stop Pulse Signal is to be used.

VII. Depress “Stop/Eject” button to stop the tape.

VIII. Remove the microphone.

IX. Depress the “Rewind” button to return the tape to the beginning.

X. Load edited slide tray on the projector with notch in rim of tray opposite the zero pointer.

XI. Unplug the microphone.

XII. Move Power switch to “On”.

XIII. Depress “Play & Record” buttons simultaneously. This will erase the cue pulse track, but will not affect the audio recording. The green light indicates the cue track is in the Record Mode.

XIV. While listening to your commentary, depress the “Forward” slide button for each slide advance. This records the 1000 Hz automatic slide advance cue pulse. The audible beep tone signifies recording of the cue pulse. Allow at least 1 ½ seconds between advance pulses.

XV. To record the 150 Hz “Stop” pulse, depress the “Restart” button. The Stop indicator will not light up, nor will the tape stop. Allow at least 2 second between Stop Pulses. When in the “Play” mode, depress the tape after an automatic stop. The function as a pause control when the recorder is in the “Play” mode.

Procedure Title: RCA Camcorder

Procedure Number: LP2.07

Date Adopted/Revised: August 4, 2004

Plug the power cord into an operating outlet.

I. Turn on the Camcorder. The position of the CAMERA/OFF/VCR

tell the camcorder whether you want to record (CAMERA), play

back tapes (VCR), or turn off the power (OFF).

1. Press and hold the small button on “CAMERA/OFF/VCR”

sliding it in CAMERA. The electronic viewfinder will come on.

II. Insert a cassette. Press “STOP/EJECT” to open the cassette

compartment. Insert the cassette with the safety tab facing up

and the tape windows facing out.

1. Press the cassette down gently until it locks into place, and

close the cassette compartment door.

III. Position viewfinder and adjust eyepiece focus control. Grasp the

Viewfinder and rotate it horizontally.

1. Pull the viewfinder out from the camcorder and rotate the

eyepiece into a comfortable viewing position.

2. If the image in the viewfinder is blurry, adjust the eyepiece

focus control for your vision.

IV. Start and stop recording. Start and stop recording by pressing

and releasing “REC/PAUSE”. REC appears in the viewfinder.

You do not have to hold the button to record.

V. Play back what you have recorded. Press “REC/PAUSE” to

stop recording.

1. Press and hold the small button on “CAMERA/OFF/VCR”

while sliding it to VCR.

2. Press “REW” (rewind)/REVIEW to rewind the tape.

3. Press “Play” to play back the tape in the viewfinder.

4. Press “STOP/EJECT” when you are finished playing back the tape.

Procedure Title: Overhead Projector

Procedure Number: LP2.08

Date Adopted/Revised: August 4, 2004

OPERATING INSTRUCTIONS

I. Set the projector in front of the projection screen.

II. Plug the power cord into the electric outlet.

III. Push power switch “ON” to illuminate lamp.

IV. Rotate projector until projected light beam is perpendicular (90 degrees) to the screen surface. The image should be equal.

V. Adjust angle of projection head to raise or lower the image on the screen.

VI. For best result, tilt projection screen toward projector until the width of the projected image is equal at both the top and bottom.

VII. Rotate focus knob to obtain clearest image.

VIII. Push power switch to “OFF” and unplug unit when not in use.

LAMP CHANGER

I. If the primary lamp burns out, rotate lamp changer dial to select the second lamp.

II. Open control panel door.

III. Lamp interrupt switch cuts power to lamp.

IV. Rotate lamp changer dial to select alternate lamp. Turn dial fully until.

V. Close control panel door to illuminate lamp.

COLOR TUNING DIAL

Rotate the color tuning dial (if equipped) to eliminate the yellow/orange to brown or blue corners on the screen.

I. Rotate dial to the left to remove blue corners.

II. Rotate dial to the right to remove yellow/orange to brown corners.

LAMP REPLACEMENT

Use the proper lamp type for your projector.

To replace the lamp:

I. Turn projector off and unplug the power cord.

II. Allow projector lamp and metal parts to cool.

III. Release cover latch and lift up top cover to access lamp.

IV. Depress lever to release lamp. Discard old lamp.

V. Push new lamp fully and squarely into socket.

VI. Close the top cover.

Procedure Title: Copyette Cassette Copier

Procedure Number: LP2.09

Date Adopted/Revised: August 4, 2004

I. Plug the power cord into any standard 3-wire wall outlet.

II. Insert the original cassette (the cassette master which contains the prerecorded material to be copied) into the cassette well labeled ORIG.

Because of the rapid operational speed of the Copyette, it is recommended that (for optimum performance) cassette tapes no linger than C-90 be used. Cassettes are inserted by first putting the back of the cassette into the cassette well and then lowering the front until the cassette rests firmly against the bottom of the well.

III. Insert the copy cassette (the cassette onto which the prerecorded material is to be copied) into the cassette well marked COPY.

The Copyette is not equipped with record interlock protection. If the original (master) cassette is placed in the copy cassette well and the unit is activated, the prerecorded material will be permanently damaged.

IV. Set the track select switch to the desired position:

1. Set the switch to the “AB” position if both sides of the original (master) cassette are to be copied in one pass.

2. Set the switch to the “A” position if one side of an original (master) cassette is to be copied.

V. To ensure that both cassettes are at the beginning-of-tape prior to copying, move the mode select lever from the “OFF” position to the “REWIND” position. The lever will automatically return to the ”OFF” position when the original (master) cassette is rewound. (The lever can be held in the REWIND position to ensure that the copy cassette is completely rewound.)

VI. To copy, move the mode select lever to the “COPY” position (after noting the following track select switch effects):

1) If the track select switch is in the “AB” position, both sides of the original (master) cassette are copied in one pass. When the original cassette reaches the end-of-tape, both the original and copy cassettes will automatically rewind. The unit then automatically shuts off when rewinding is complete.

2) If the track select switch is in the “A” position, only one side of the original (master) is copied in one pass. The other side of the copy cassette is copied as follows:

1. Press the “CYCLE” button twice after the one side finishes the copy cycle to stop the unit and prevent the automatic rewind cycle.

2. Insert another original (master) cassette into the cassette well marked “ORIG”.

3. Turn the copy cassette over.

4. Move the mode select lever to the “REWIND” position to ensure that both cassettes are ready for the copy.

5. Move the mode select lever again to the “COPY” position and allow the unit cycle through the copy and rewind modes until it automatically shuts off.

VII. Remove the copy cassette and insert a new copy cassette if additional copies are desired.

VIII. Repeat step 6.

IX. After copying the desired amount of cassettes, remove the last

copy cassette and the original cassette.

X. If the mode select lever is not fully in the “OFF” position, press the “RELEASE” button once or twice.

END-OF-TAPE SENSING

The Copyette is designed to sense when the original (master) cassette tape reaches the end-of-tape. When in copy mode and the end-of-tape is reached at the original position, both cassette drive mechanisms will automatically begin the rewind cycle. As the beginning-of-tape is reached at the master cassette position, the cassette drive mechanism will stop. The Copyette will enter the OFF mode after both cassette drive mechanisms have stopped.

Procedure Title: CD Carry Component System

Procedure Number: LP2.10

Date Adopted/Revised: August 4, 2004

TAPE OPERATION

I. Press ► while the power is off. The power is turned on and play of the inserted tape begins. The volume is displayed during the tape operation.

II. ■/▲- Stops play. The power will be automatically turned off.

III. װ-Pauses play. To resume play, press װagain.

IV. ◄◄/►►- Rewinds/fast forwards. To stop the winding, press ■/▲.

CONTINUOUS PLAY

I. After play on the deck 2 finishes, play on deck 1 will start without interruption.

II. During play on deck 2, press װ then press► on deck 1.

III. װ on deck 1 will be released at the end of play on deck 2.

RECORDING FROM A CD OR THE TUNER

I. Insert a tape to be recorded on into the deck 1 with the side to be recorded facing out.

II. Get ready to record from the source. To record from a CD, press CD and load the disc. To record from a radio broad-cast, press Radio/Band and tune to a station.

III. Press ● on deck 1 to start recording. ► is pressed simultaneously. When the selected function is CD, CD play and recording starts simultaneously.

IV. To stop recording, press ■/▲ on deck 1. To stop CD press ■/Memory.

To pause recording, press װ. To resume recording, press again.

To erase recording, press ● on deck 1 while power is off.

After recording, press Tape/Power/Standby to turn the power off.

DUBBING A TAPE

I. Press Tape/Power/Standby to turn the power off.

II. Insert a tape to be recorded on into deck 1 with the side to be recorded facing out.

III. Insert a tape to be played into deck 2 with the side to be played facing out.

IV. Press װ then press ● on deck 1 to enter recording pause mode. The power is turned on. ► pressed simultaneously.

V. Press DUBB Speed High/Low to select a dubbing speed.

The High-Speed Dubbing indicator lights up: Dubs at high speed.

The High-Speed Dubbing indicator goes off: Dubs at normal speed.

VI. Press ► on deck 2.

װon deck 1 is released and recording starts.

CD OPERATION

I. Press CD.

II. Press CD Open to open the disc compartment. Place a disc with the printed side up and close the disc compartment.

III. Press *►װ/Preset to start play.

■/Memory- stops play.

*►װ/Preset- pauses play. To resume play, press again. * or װ Pause on the remote control.

׀◄◄, ►►׀ – Searches for a particular point during playback. Keep ׀◄◄ or ►►׀ pressed and then release it.

Skips to the beginning of a track. Press ׀◄◄ or ►►׀ repeatedly.

* Repeat/Sleep/FM Mode/OSC – Repeats a single track or all tracks. Select as follows.

To start play when the power is off, press CD. The power is turned on and play of the loaded disc begins (Direct Play Function). If you load a disc while the CD indicator flashes play starts without pressing ►װ.

To select a track directly with the remote control, press the numbered buttons 0-9 and +10. CD play starts from the selected track and continues to the last track.

RADIO OPERATION

I. Press *Radio/Band repeatedly to select the desired band.

II. Press ׀◄◄, ►►׀ (Turning Down, up) to select a station.

Procedure Title: Public Address Lectern

Procedure Number: LP2.11

Date Adopted/Revised: August 4, 2004

I. Position lectern with speakers directed into audience. Do not

obstruct speakers with signs or decoration.

II. If operating on AC power, extend power cord through lectern

base opening and connect to active AC outlet.

III. If external extension speakers are used, connect cables and

position as far from lectern as possible, aimed into audience

and away from lectern.

IV. Adjust permanently attached microphone and flexible are into

desired operating position. Adjust microphone to provide a

speaking distance of six to eight inches pointing slightly below

mouth.

V. Set “lectern microphone level” and master “volume” to obtain

minimum desired sound without ringing or feed back. Maximum

volume will vary with acoustical conditions.

VI. If extra microphone is used, connect into “auxiliary microphone”

jack and adjust “auxiliary microphone level” for desired sound.

VII. For proper set up of auxiliary inputs and outputs and other

accessories, consult detailed functions and features below.

Procedure Title: Opaque Projector

Procedure Number: LP2.12

Date Adopted/Revised: August 4, 2004

I. Attach the provided power cord to the projector and a suitable electrical outlet. Make certain that the electrical characteristics of the projector as specified on the name-plate will operate on the type of current available. This refers to AC or DC, voltage, etc.

II. Open the lens cap. Turn switch to “on” position. Insert copy focus on screen. The screen image can be adjusted vertically by loosening both the elevating legs locking screws. The legs are spring loaded and are easily adjusted. Tighten locking screws.

III. The Opa-Scope provides a brilliant screen image, thus the viewing room need not be completely darkened. However, it is preferable to keep the room as dark as possible. The screen itself should be shielded from direct light. The smaller the screen image, the brighter the screen will be. Always keep in mind the screen size required by the viewing distance.

IV. Projection should be accomplished over the heads of the audience. Excessive tilting of the projector will result in keystoning. Tilting the screen forward will correct this if so desired.

USING THE AUTO-FEED

I. The Auto-Feed attachment provides a means for inserting and removing the copy without lowering the platen. To operate the Auto-Feed; insert the material into the space between the bottom of the housing and the top of the Auto-Feed belt on either side. Material must be inserted with the bottom edge toward the screen. When the material has been inserted approximately 1 ½”, turn the handle. The pressure will hold the material down on the conveyor belt and the conveyor belt will carry it into projection position. Stop turning the crank when the material has been centered laterally. When the next copy is to be inserted, simply proceed as previously described. Insertion of one piece of copy automatically removes the previous copy. If copy trays are used, the copy will drop onto the tray as it comes off of the Auto-Feed belt.

II. The Auto-Feed attachment for the Opa-Scope projector, although very simple in itself, provides great operating conveniences. First of all, it eliminates the disturbing flash of light which occurs when the platen is raised or lowered. Secondly, it eliminates the delay in projection time between removing one piece of copy and inserting the next, since with the Auto-Fees, the new material is inserted as the old is removed and there is no time lost in-between. Thirdly, long strips of material can be fed into the projector and a panoramic effect obtained. Fourth, the smooth motion of copy across the screen into projection position creates a very pleasing effect and hopes make the presentation dynamic.

III. If the Opa-Scope has been purchased without the Auto-Feed, the platen must be activated by the handle. The material to be projected is thus placed directly on the platen plate and the plate returned to its closed position by means of the handle.

PROJECTING BOOK, MAGAZINES, & PHOTOS

I. Books and magazines can be projected by lowering the platen and placing the book or magazine on the platen and raising it to projection position. Projection of this type of material, as well as photographs, which otherwise would tend to curl, is best accomplished by using the pressure plate. The material to be projected is place on the Auto-Feed belt, (or on the platen) raising the undercarriage as high as it will go.

II. Thick physical objects can also be projected by placing them on the Auto-Feed or on the copy platen. Objects which are too thick to be inserted in the space provided by lowering the undercarriage can be inserted by lifting the cover. Although physical objects (of varying thicknesses) can be projected, it is, of course, understood that theoretically only one particular plane of the object can be brought to an exact focus. However, it is frequently desirable to project thick objects and focus sharply on the desired part even though other parts may be out of focus.

USING THE OPTI-POINTER (OPTIONAL)

I. The pointer in the Opa-scope obtains its light from the projection lamp. Therefore when the projection lamp is turned “on”, the pointer automatically receives illumination. To operate the pointer, simply move the pointed end of the pointer control knob in the direction that you want the arrow to go. Moving it up or down raises or lowers the arrow; moving it right or left moves the arrow from side to side. Thus, any portion of the screen can be covered by the pointer.

Procedure Title: LCD Projector

Procedure Number: LP2.13

Date Adopted/Revised: August 4, 2004

I. Plug the supplied power cable in the wall outlet. The projector will go into its standby mode and the power indicator will glow orange. Only after you press the “power” button on the projector cabinet or the remote control will the power indicator turn to green and the projector become ready to use.

II. Press the “source” button on the remote control or the projector cabinet to select ”video” (VCR, document camera, or laser disc player), “S-Video” or “RGB” (computer or DVD with component output) to display the image. Or press the “Menu” button on the remote control or the cabinet and use the menu to select your video source: “Video”, “S-Video” or “RGB”.

III. Use the zoom lever to adjust the image size, then use the focus ring to obtain the best focus. Use the magnify button (+) or (-) on the remote control to make the image larger up to 400%.

IV. First, press the “power” button on the projector cabinet or the remote control for a minimum of two seconds. The power indicator will glow orange. After the projector turns off, the cooling fans keep operating for 30 seconds. Do not disconnect the power cable during this time. Then, unplug the power cable. The power indicator will go out.

IMPORTANT:

I. The projector should be unplugged if it will not be used for an extended period.

II. To turn off the image and sound briefly (five minutes or less), Use the “picture mute” button instead of turning the projector off and on.

III. The projector will display a black, blue image or logo if no Input signal is present.

IV. Do not turn the projector off and then immediately back on. The projector needs to cool for 30 seconds before it can be restarted.

USING THE MENUS

I. Press the “menu” button on the remote control or the projector cabinet to display the main menu.

II. Press the “▲▼” buttons on the remote control or the projector cabinet to highlight the menu for the item you want to adjust or set.

III. Press the “►” button or the “enter” button on the remote control or the projector cabinet to select a submenu or item.

IV. Adjust the level or turn the selected item on or off by using “select” “◄” or “◄” buttons on the remote control or the projector cabinet. The on-screen slide bar will show you the amount of increase or decrease.

V. The change is stored until you adjust it again.

ENTER: Stores the setting or adjustments.

CANCEL: Returns to the previous screen without storing settings or adjustments.

VI. Repeat steps 2-5 to adjust an additional item, or press “Cancel” on the remote control or the projector cabinet to quit the menu display.

Procedure Title: DVD Player

Procedure Number: LP2.14

Date Adopted/Revised: August 4, 2004

I. Press “on” on the DVD player. The logo blinks. Then “no disc” appears on the display screen.

II. Press “▲” or “open/close” on the remote control. “Open” appears on the display and the disc tray opens.

III. Place the disc with the label facing up on the disc tray.

IV. Press “▲” or “open/close” on the remote control again. The disc tray closes. “Reading” appears on the TV screen.

V. Press “►” to start the playback.

Procedure Title: Connecting VCR or DVD to LCD Projector

Procedure Number: LP2.15

Date Adopted/Revised: August 4, 2004

Audio/Video cable is red, white and yellow.

I. Connect the red and white audio cable to the VCR/DVD “audio output” jacks.

II. Connect the yellow video cable to the VCR/DVD “video output” jack.

III. Connect the red and white audio cable to the LCD “audio input “jacks.

IV. Connect the yellow video cable to the LCD “video input” jacks.

V. Plug in both VCR/DVD and LCD into wall outlet.

VI. Turn on the VCR/DVD then turn on LCD.

Procedure Title: Slide Projector

Procedure Number: LP2.16

Date Adopted/Revised: August 4, 2004

I. Open the storage compartment and remove the remote control.

II. Plug the 5-pin cable remote connector into the remote-control receptacles, aligning the raised dot with the metallic rivet head.

III. Plug the power cord into a grounded outlet.

SETTING THE TRAY

Before inserting slides, always make sure the tray is in the correct locked position.

I. To correctly lock an 80-slide tray:

1. Rotate the bottom plate until it locks at the zero position.

2. Align tray index notch with base plate cutout.

II. To correctly lock a 140-slide tray:

1. Move the latch release toward the center then rotate the tray.

2. Rotate the bottom plate until the index hole aligns with the index notch located at slot 1.

PREPARING THE SLIDES

Arrange the slides in the order you wish to show them. Then, one slide at a time:

I. Orient the slide the way you want to see it projected. Verify against a light source.

II. Rotate the slide 180 degrees-the image will appear upside down.

III. Number or mark each mount in the upper right-hand corner.

INSERTING THE SLIDES

Remove the lock ring by turning it counterclockwise and lifting it off.

I. Position slide tray so that slot 1 is facing right.

II. Insert the first slide into first slot in the tray. The number you wrote in the upper right hand corner should be visible on the outer circumference of the tray.

III. Insert the rest of your slides in the same manner.

IV. Replace the lock ring by turning it clockwise until it is secure.

TRAY

I. Place the loaded slide tray on the projector. Align the tray index bar with the gate index. The tray will drop into position.

II. To remove the slide tray:

1. Press the “select bar” all the way down.

2. Align the tray index bar with the gate index.

3. You can then lift off the tray.

LENS

To insert a lens, push the “focus knob” up and position the lens gear teeth on the lens barrel with the notch on the projector.

FORWARD AND REVERSE

Press the “forward” button on the projector or the remote control to project the first slide. To change slides, briefly press the “forward” or “reverse” buttons.

FOCUS

Focus your fist slide using the focus knob on the projector or the focus button on the remote control.

Procedure Title: Wireless Microphone

Procedure Number: LP2.17

Date Adopted/Revised: August 4, 2004

FOR BODY PACK MIC:

I. Connect the supplied AC power adapter to the DC INPUT connector on the back of the receiver. Insert the adapter cable retainer. Plug the adapter into a wall socket or other AC power source. The green power light on the receiver will Glow.

II. Connect the receiver’s XLR AUDIO OUT connector to the mixer Input using an XLR to XLR audio cable. If no XLR cable is available, a ¼ “to ¼” phone plug cable may be substituted, but this connection will not be balanced. Set the receiver’s MIC/LINE SWITCH to match the sound system’s input.

III. Press the WL93, WL184 or WL 185 lavalier microphone into the mounting clip and attach it to your garment. Do no cover the microphone with your clothing, and keep it approximately 8 to 12 inches below your chin.

IV. Slide the recessed transmitter POWER/OFF switch to the Power position. The transmitter’s green POWER ON light and the receiver’s yellow DIVERSITY A/B lights will glow.

V. Slide the transmitter’s MUTE/ON switch to the ON position.

VI. Speak in your normal conversational voice. Proper operation is indicated by:

1. Steady glow of the receiver’s yellow DIVERSITY A/B lights.

2. Flickering of the receiver’s AUDIO PEAK light when you speak in a loud voice.

VII. When the presentation is over, turn off the sound system and slide the recessed transmitter POWER/OFF switch to the OFF position to conserve battery power.

FOR CORDLESS MICROPHONE:

I. Connect the supplied AC power adapter to the DC INPUT connector on the back of the receiver. Insert the adapter’s cable into the power cable retainer. Plug the adapter into a wall socket or other ac power source. The green power light on the receiver will glow.

II. Connect the receiver’s XLR AUDIO OUT connector to the mixer input using an XLR to XLR audio cable. If no XLR cable is available, a ¼” to 1/4” phone plug cable may be substituted, but this connection will not be balanced. Set the receiver’s MIC/LINE SWITCH to match the sound system’s input.

III. Slide the transmitter’s POWER/OFF switch to the POWER position. The transmitter’s green POWER ON light and the receiver’s yellow DIVERSITY A/B lights will glow.

IV. Slide the microphone’s ON/MUTE switch to the ON position to turn the microphone on.

V. Talk or sing into the microphone. Normal operation is indicated by:

1. Steady glow of the receiver’s yellow DIVERSITY A/B lights.

2. Flickering of the receiver’s AUDIO PEAK light when you speak in a loud voice.

VI. When the performance is over, turn off the sound system and slide the transmitter’s POWER/OFF switch to the OFF position to conserve battery power.

Procedure Title: The Presenter Plus System

Procedure Number: LP2.18

Date Adopted/Revised: August 4, 2004

I. Stand folder unit on floor with shorter leg toward you.

II. Loosen side-locking knobs about three turns.

III. Pull short leg toward you with your foot.

IV. Keep foot on front leg to hold in place.

V. Grasp board on top outside edges closet to side locking knobs and pull board straight up slowly until board will not slide and further.

VI. Tilt board back approximately 20-degree angle from vertical, hold board in place while tightening side-locking knobs.

VII. Slide paper pad up into paper and pad grip assembly.

VIII. To release, push up paper grip with finger.

ADJUSTING BOARD HEIGHT

I. Loosen on side locking knob.

II. Hold board in place, while loosening the second knob.

III. Guide the board down slowly with both hands until desired height is reached.

IV. Tighten side-locking knobs.

V. In the lowest position, the Presenter Plus can be used for Desktop presentations.

REVERSING THE BOARD

I. The dry-wipe surface (glossy) is the front of the board. To properly use the back of the board, the wet-wipe projection screen (matte) surface:

II. Slide the board down to the desktop presentation mode.

III. Grasp the bottom of the board (pen/eraser tray), rotate the bottom out, and up until it becomes the top. Tighten side-locking knobs. The unit should now be in an upright position with the matte surface facing forward.

USE AS A WRITING SURFACE

I. The glossy surface is dry-wipe. Use dry-wipe pens for writing that can be removed with cleaner or water and a damp cloth.

USE AS A PROJECTION SYSTEM

I. Set up the board so that the matte wet-wipe surface faces forward. (See “Reversing the Board”). Angle the top of the board forward about 20-degree angle and tighten side-locking knobs. The Presenter Plus can now be used as a projection screen for overhead or 35mm projectors in small meetings. The forward angle screen will eliminate and “keystone” distortion caused by operating projector from table height.

USE AS PROJECTION TABLE

I. Slide board down about half way, swivel to an angle of about 45-degree angle and tighten side-locking knobs.

USE AS A TABLE

I. Slide board down half way, swivel to horizontal position with matte side up and tighten side-locking knobs. Cover to protect from damage. Table is strong enough to hold a slide projector or overhead projector, or can be used as a light duty work surface.

Procedure Title: Digital Video Camera

Procedure Number: LP2.19

Date Adopted/Revised: August 4, 2004

See Digital Video Camera Recorder Manual.

Procedure Title: Scanner

Procedure Number: LP2.20

Date Adopted/Revised: November 11, 2004

SCAN DOCUMENTS

Use the Scan Document To button to scan documents.

I. Place the originals face down to the scanner glass or face up in the ADF. If you are scanning two-sided originals from an ADF, slide the Duplex switch to two-sided mode.

II. Select a destination by pressing the Destination button until the desired destination appears in the front panel display.

III. Press the Scan Document To button. Note: A preview image will not appear when scanning from the ADF. To change this preview setting, see the HP Photo & Imaging software Help.

IV. Select the final scan area (the area inside the dotted lines) in the preview image.

V. Make adjustments to the preview image if needed.

VI. Click Accept. The final scan area is scanned and appears in the specified destination.

SCAN PICTURES

Use the Scan Picture button to scan pictures.

I. Place the original face down on the scanner glass and close the lid. Note: You can also use the Scan Picture button to scan slides or negatives from the TMA. For more information, see scan from the TMA on page 15 in the manual.

II. Press the Scan Picture button. A preview image of the scanned original appears.

III. Select the final scan area (the area inside the dotted lines) in the preview image.

IV. Make adjustments to the preview image if needed.

V. Click Accept. The final scan area is scanned and appears in the HP Photo & Imaging Gallery. The scan is saved in the location specified in the Scan Pictures Settings in the HP Photo & Imaging software.

SCAN A DOCUMENT SO TEXT CAN BE EDITED

Use the Edit Text button (OCR) to scan documents to software that converts the image to text and graphics and then places the results in a supported word processing application.

I. Place the original face down on the scanner glass or face up in the ADF. If you are scanning two-sided originals from an ADF, slide the Duplex switch to two-sided mode. If you are scanning multiple originals without an ADF, see scan and preview multiple originals on page in the manual.

II. Press the Edit Text button (OCR). Note: A preview image will not appear when scanning from the ADF. To change this preview setting, see the HP Photo & Imaging software Help.

III. Select the final scan area (the area inside the dotted lines) in the preview image.

IV. Make adjustments to the preview image if needed.

V. Click Accept. The final scan area is scanned and processed. The scanned items display in the selected application, such as a word processor. Note: The application can be changed in the Scan Button Settings of the HP Photo & Imaging software.

SAVE A DOCUMENT TO DISK OR CD

Use the File Documents button to save scanned documents to disk, such as a hard disk or a CD.

I. Place the original face down on the scanner glass or face up in the ADF. If you are scanning two-sided originals from an ADF, slide the Duplex switch to two-sided mode. If you are scanning multiple original without an ADF, see scan and preview multiple originals on page 8 in the manual.

II. Press the File Documents button. Note: A preview image will not appear when scanning from the ADF. To change this preview setting, see the HP Photo & Imaging software Help.

III. Select the final scan area (the area inside the dotted lines) in the preview image.

IV. Make adjustments to the preview image if needed.

V. Click Accept. The final scan area is scanned.

VI. The Save As dialog box appears. Select a destination folder.

VII. Type a file name and choose a file type, and click OK. The document is saved in the specified folder.

E-MAIL A SCANNED DOCUMENT OR PICTURE

Use the E-mail button to scan documents or pictures and insert them in an e-mail message as an attachment. You must have an Internet connection and a supported e-mail application.

I. Place the original face down on the scanner glass or face up in the ADF. If you are scanning two-sided originals from an ADF, slide the Duplex switch to two-sided mode. Note: You can also use the E-mail button to scan slides or negatives from the TMA. For more information, see scan from the TMA on page 15 in the manual.

II. Press the E-mail button. A message appears asking if the original is a document or a picture.

III. Select Document or Picture, and click OK. Note: A preview image will not appear when scanning from the ADF. To change this preview setting, see the HP Photo & Imaging software Help.

IV. Select the final scan area (the area inside the dotted lines) in the preview image.

V. Make adjustments to the preview image if needed.

VI. Click Accept. The final scan area is scanned and you e-mail application is opened. The scanned image is added as an attachment to the e-mail message.

VII. The Save As dialog box appears. Type a file name and choose a file type, and click OK.

VIII. Complete the e-mail as usual. Note: To view the scanned image before you e-mail it, double-click the attachment in your e-mail application. Note: You can change the e-mail application in the HP Photo & Imaging software. If your e-mail application does not appear in the list of supported applications, save the scanned images to a file, and attach the file to your e-mail.

COPY DOCUMENTS OR PICTURES

Use the Copy button to scan an original and send it to a printer.

I. Place the original face down on the scanner glass or face up in the ADF. If you are scanning two-sided originals from an ADF, slide the Duplex switch to two-sided mode.

II. Select the copy options:

1. Select the number of copies by pressing the Number Of Copies button. The number of copies appears in the front panel display.

2. Select how the original is scanned by pressing the Color/Black & White button.

III. Press the Copy button. The copies are printed on the default printer. Note: To change any copy settings, such as size, darkness, or the printer, click Cancel during processing. The HP Copying dialog box appears where you can change settings.

SCAN AND PREVIEW MULTIPLE ORIGINALS

Multiple originals can be scanned from the ADF, the TMA, or the scanner glass. The ADF can scan one-sided or two-sided originals.

Scan multiple originals from the scanner glass or TMA

If the original was scanned from the scanner glass or TMA, a dialog box appears asking if there are more originals to scan. If you have more originals to scan, click Yes, and then perform one of the following steps:

1. Place another original on the glass or in the TMA, click New Scan, make adjustments, and then click Accept.

OR

2. Select another image within the preview window, make adjustments, and then click Accept.

When you have finished scanning your items, click No when you receive the prompt for another scan.

Scan multiple originals from and ADF

I. Place the originals in the ADF face up, with the first page on top.

II. Press a button on the front panel to start scanning, such as the Scan Document To button or the E-mail button. The button you select determines the scan settings. When the ADF is empty, a dialog box appears asking if there are more pages to scan. If you want to scan more originals to the same destination, load the next set of pages, and then click Scan.

III. When you have finished, click Done. The scans appear in the selected destination.

Preview multiple originals from an ADF

If multiple originals are scanned, an image counter appears in the top-right of the preview window. The image counter shows the current preview image and the total number of preview images. Click on the arrows in the image counter to preview other pages.

Procedure Title: 7 Tower CD Writer

Procedure Number: LP2.21

Date Adopted/Revised: November 11, 2004

Duplicating a CD-R using the Disc to Disc Copy

I. Power on the ReflexPro by pressing the round button at the bottom right on the front of the unit. The system will initialize and perform a self test, which will be displayed on the LCD display area.

II. When the self test is complete, the 1. Copy display will appear on the LCD screen. Press the DOWN arrow until 8. Select Source appears on the display screen.

III. Press the ENT button and the following image will appear on the display screen: SRC: HDD IDEO Master.

IV. Press the DOWN arrow once. SRC: CD-RW 01 IDE1 master will be displayed on the screen. Press ENT button and the LCD will display CD-RW selected. Press ENT again.

V. Press the UP arrow to return to 1. Copy. You will notice that P: A is no longer displayed on this screen. P: A is only displayed when copying in the Hard Drive-to-Disc mode.

VI. To start the duplication process, load the top drive with your CD master. Load the remaining drives with the number of CD-Rs you wish to duplicate. You can duplicate from one CD-R to as many CD-Rs as the unit can accommodate.

VII. Press the ENT button to begin duplicating. The unit will automatically analyze the master disc (this may take a few seconds), and begin duplicating at the maximum recording speed.

VIII. The LCD will display the copying progress. The screen will display OK: when the duplication is complete. Next to OK: will be the number of successfully copied discs.

IX. When the duplication process is completed, the writer drives will automatically eject the CD-Rs that have been duplicated successfully. If any CD-Rs have not been duplicated successfully, the LCD screen will display the number of copies that have FAILED. The CD-Rs that have not duplicated successfully will remain in their drives until the eject button on the drive is pressed.

Duplicating a CD-R using the Internal Hard Drive

I. To copy your CD master to the hard drive, you must use the Image function. To access the Image function, press the DOWN arrow until the LCD screen displays 9. Image. Press the ENT button and the following should appear on the LCD screen: 9-01. Image P: A Load.

II. Place your CD master in the top drive and press the ENT button. The master disc will begin to be copied to the hard drive and when completed the LCD screen will read Image Load OK. The letters P: A that is displayed on the screen indicates that your master image has been successfully loaded in to the “A” partition of the hard drive. [The internal hard drive of your ReflexPro is broken into smaller parts called “partitions.” Each partition can hold one CD image.] Remove your master.

III. Press the ESC button two times until 9. Image appears in the LCD display. Then use the UP arrow to return to 1. Copy.

IV. You are now ready to duplicate your CR-Rs. Load the drives with high-quality optical media and press the ENT button and close the drive. The duplication process will begin. [If you wish to duplicate fewer than your unit’s full capacity, load the number of CD-Rs you need into the drives and press the ENT button to start the duplication process.] When the duplication process is completed, the ReflexPro will eject the successfully copied discs. When the duplication is complete, the LCD will display: 1. Copy P: A OK: 04.

V. Next to OK: will be the number of successfully copied discs. In the example above, 4 copies were successfully duplicated.

Procedure Title: Digital Camera

Procedure Number: LP2.22

Date Adopted/Revised: August 4, 2004

Turning on the Camera

I. Press the tabs on the lens cap to remove it.

II. Set the mode dial to Auto and slide the power switch to camera. The lens extends and the monitor turns on.

Taking Pictures

I. There are two ways to compose your subject: using the viewfinder or the monitor. To shoot using the viewfinder, press the button to turn on viewfinder on.

II. Press the shutter button gently (halfway) to adjust the focus. The focus is properly set when the green lamp lights. The crooked arrow indicator lights steadily when the flash is ready to fire.

III. Press the shutter button completely to take the picture.

To turn the camera off, slide the power switch to Off.

Procedure Title: VHS/DVD Copier

Procedure Number: LP2.23

Date Adopted/Revised: November 11, 2004

I. Load Disc: Load a blank DVD-R or DVD-RW into the disc tray.

II. Initialize Disc: If you are using a blank DVD-R disc, the disc will initialize automatically in Video Mode. If you are using a blank DVD-RW disc, the “Disc Initialize” menu appears, prompting you to select a mode. Use the ◄/► buttons to select VR Mode or Video Mode, then press the ENTER button. The disc initialization may take a few minutes to complete.

III. Set Record Mode: Press REC MODE to set the Record Mode to XP, SP, or LP. The amount of free space on the disc appears on the on-screen display.

IV. Set Record Source: Use the CH +/- buttons to select the channel you want to record. If you are recording from a camcorder or other external device, press INPUT to select AV1 (rear audio/video input), AV2 (front audio/video input), or DV (front DV IN input).

V. Start/Stop Recording: Press REC to start recording. When recording is complete, press STOP. A message appears for a few moments while the DVD recorder+VCR stops recording and adds the new title to the disc menu. Press DISC MENU to view the contents of your recorded disc.

VI. Finalize/Unfinalize Discs: If you want your recorded discs to be compatible with other DVD players, you MUST finalize them:

1. Press SETUP on the remote control.

2. Use the ▲/▼ buttons to select “DISC”, then press ►.

3. Use the ▲/▼ buttons to select “DISC Finalize”, then press ►.

4. Use the ▲/▼ buttons to select “Finalize”, then press ENTER.

5. Use the ◄/► buttons to select “OK”, then press ENTER.

Disc finalization may take a few minutes to complete. Once you have finalized a DVD-R, you cannot record anything else on the disc. You can erase and rerecord a DVD-RW by choosing “Unfinalize” from the “DISC Finalize” menu.

ONE-TOUCH COPY VHS TO DVD OR DVD TO VHS

I. Insert the source tape (the VHS or DVD tape you want to copy) into the VCR or DVD deck.

II. Insert a blank DVD-R or DVD-RW or VHS disc/tape into the DVD or VCR tray.

III. Press VCR or DVD on the remote control to select VCR or DVD mode.

IV. Press COPY to display the “Copy to DVD or VCR” menu.

V. Set the Record Mode to XP, SP, or LP.

VI. Select “Copy” then press ENTER.

1. Copying will stop automatically when the VHS tape ends.

2. To stop copying at any other time, press STOP.

Procedure Title: Epson Stylus Photo Printer

Procedure Number: LP2.24

Date Adopted/Revised: November 11, 2004

I. From the File menu, click Print.

II. Make sure EPSON Stylus Photo R800 is selected.

III. Click OK or Print to start printing.

Caution: Don’t open Epson Status Monitor, pause printing. Or respond to any on-0screen, low ink messages when your printer is in the middle of a print job. This may cause your printer to pause and leave an uneven surface on your printout. If your ink is running low, wait until printing finishes before checking ink levels or attempting to replace a cartridge. If you must replace an ink cartridge in the middle of a print job, the quality of your printout may decline. For best results check your ink levels and replace ink cartridges, if necessary, before printing large or high-resolution print jobs.

PRINTING ON CD’S AND DVD’S

Before you print on CDs or DVDs, you may need to clean the roller inside the printer. You can do this by feeding and ejecting several sheets of plain paper.

Cleaning the roller

I. Make sure the output tray is in the lower position. If it isn’t, lift the tray then place on hand on the top of the printer and ease the tray down into the lower position.

II. Pull out the output tray extensions.

III. Open the paper support and pull up the support extension.

IV. Turn on the printer and load several sheets of letter-size paper.

V. Press the Paper button to feed the paper.

VI. Press the Paper button again to eject the paper.

VII. Repeat steps 5 and 6 several times to completely clean roller.

Inserting a CD or DVD

Make sure the data, music, or video is burned on your ink-jet printable CDs or DVDs before you print. Otherwise, dirt or scratches on the surface may cause errors when you burn the data. If you plan to print large numbers of CDs or DVDs, it’s a food idea to print a small sample, then wait a day and check the quality to make sure it is satisfactory.

If you want to check the print position or color before printing on your actual CD or DVD, see “Adjusting the Print Position” on page 70 or “Adjusting the Print Density” on page 74 in the manual.

I. Turn on the printer. Note: Before you insert a CD or DVD, make sure the printer is turned on. Otherwise, the disc may not be positioned correctly.

II. Remove any paper from the sheet feeder, then push in the paper support extension and close the paper support.

III. Push in the output tray extensions, but leave the tray open.

IV. Lift the output tray then place one hand on the top of the printer and pull up on the output tray until it stops. Lay the tray down in the upper position.

V. Place the CD or DVD on the CD tray with the white or printable side face-up. To print on a small CD (8 cm), place the small CD ring on the tray first then place the CD inside the ring. Caution: Make sure you always use the small CD ring when printing 8 cm CDs and that the CD and ring lay flat on the tray; otherwise the printer may be damaged.

VI. Slide the tray into the tray guides in the output tray. Push in the guide until the arrows on the tray and the tray guide are next to each other.

VII. Press the Paper button to load the CD or DVD into printing position. It is loaded when the power button stops flashing.

Procedure Title: Voyager Speaker System

Procedure Number: LP2.25

Date Adopted/Revised: November 12, 2004

I. Set all input level controls to minimum before turning on the power.

II. Plug a microphone into either Mic input jack (depending on microphone and plug type), or connect an audio source to the line input.

III. Turn power ON (red LED next to switch will light). If the LED flashes or does not light, the battery must be charged.

IV. Adjust the level control adjacent to the input used to desired volume level.

V. Adjust the tone control for desired sound.

Mic 1 Input

Balanced, low impedance XLR microphone input. Use with a balanced microphone to help prevent hum or interference when using long mic cables. It has phantom power for use with condenser-type microphones.

Mic 2 input

An unbalanced, low impedance microphone input. For use with mics that have a ¼” phone plug.

Line Input

The line input (¼” phone jack) is used for playback of a tape or CD player, musical instrument, VCR or similar source. It may be used simultaneously with the mic inputs for a composite output.

Line Output

The output signal is a composite of all the inputs. Use it to record your presentation, or to “daisy chain” another powered sound system to the Voyager for greater crowd coverage.

Speaker Output

Use the speaker output to drive an unpowered speaker in addition to Voyager’s built-in speakers for greater output.

Procedure Title: Satellite Downlink

Procedure Number: LP2.26

Date Adopted/Revised: November 17, 2004

Turn on the television and Innovation system.

SATELLITE SELECTION METHODS

Selection from the Satellite Menu

To select a satellite (and channel) for viewing, use the [SAT] key and the [LEFT/RIGHT, DOWN/UP] keys to move to the desired satellite. The arrow prompt will mark your progress toward the satellite. A small dot will remind you of your starting point.

Note: Before pressing the [ENTER] key, use the [CH] key to select the channel you want. Press [ENTER] and the Innovation system will tune to the selected satellite and channel.

[SAT] ◄▲▼► [CH] ▲▼ [ENTER]

Direct Entry Method

The remote control supplied with your Innovation system has satellite letter designations above each numeric key. Pressing the [SAT] key followed by a number key with the desired letter designator and then the desired number will move the antenna directly to the desired satellite. For example, to move to G1 press [SAT], [1] (the G), [1]. To move to T3 press [SAT], [3] (the T), [3].

Procedure Title: Connecting Visual Presenter & Laptop to LCD

Procedure Number: LP2.27

Date Adopted/Revised: February 14, 2005

XV. Set the LCD and Laptop on equipment cart. Put the Visual Presenter on a table nearby.

XVI. Plug in power cord to all three Visual Presenter, LCD and Laptop.

XVII. Plug computer cord into back of laptop then into LCD where it says either RGB input 1 or Computer VGA.

XVIII. Plug the audio/video cord into the back of the visual presenter then into the LCD where it says audio input and video input.

XIX. Connect network cable if using the internet.

XX. Connect remote mouse to laptop when using the cordless mouse.

XXI. Turn on laptop first.

XXII. Click “workstation”.

XXIII. Remote mouse message will pop up “not connected”, click “ok”.

XXIV. Turn on LCD.

XXV. If pictures is not showing on screen hit “function” and “F8” at the same time on the laptop.

XXVI. If the picture still is not showing look on LCD projector and hit “menu” go to source or source search if you just pushed source then hit “computer” or “RGB”.

XXVII. To switch from laptop to visual presenter go to source then slide over to video. That will show the visual presenter.

XXVIII. To turn off the LCD projector push and hold the “power” button for a second, when message shows up saying,” Do you want to shutdown projector? Yes or no” push the “power” button again.

XXIX. To turn off the laptop go to “start”, then “shutdown”.

XXX. To turn off the visual presenter push the power button.

XXXI. Unplug and pack all three pieces of equipment and put away.

Procedure Title: ID Badges

Procedure Number: LP2.28

Date Adopted/Revised: February 14, 2005

I. Turn on computer and sign in.

II. Double click on cardfive icon and wait for screen to load up. Then click on file, open when the open dialogue box appears go to the ID you want to make. Minimize the cardfive screen.

III. Get the digital camera and snap picture.

To upload picture into computer

I. Plug the USB cable into the USB connector on the camera

II. The camera starts communicating with the PC and the selection screen for the USB connector is displayed on the camera’s monitor.

III. Select PC and press ok.

IV. Software loads onto the computer, click from camera.

V. Picture loads, right click on picture and drag to stidlib on the right side of the screen, let go and click on move here.

VI. Close the software and double click on stidlib icon on the computer screen. Go to the picture and right click on picture to rename. Type the students name then click on another picture to save name on current picture. Close out stidlib.

VII. Maximize cardfive. Double click on picture. When open dialogue box appears click on Get to find picture. Search for the name of the student and then double click on the name. A preview of the student will appear. Make sure that is the student and click ok. Then click ok again.

VIII. Double click near bottom of card where student is shown, to change the name. A box will open highlight the name and type in new name. Click ok to accept name.

IX. Go to file then card print to print card.

X. Minimize program until you need it again. When finished for the day, close and save card.

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