Academy Operations & Administrator Job Description

[Pages:2]Port Vale FC Academy

Operations & Administrator Job Description

Position: Academy Operations & Admin

Reporting to: Academy Manager

Salary:

TBC / Apprenticeship

ROLE

To ensure all aspects of Academy football administration and operations is managed

efficiently and effectively Reporting directly to the Academy Manager and to provide administrative support. Provide administrational support to full time Academy Staff.

PLACE OF WORK

Port Vale FC Vale Park Hamil Road Burslem Stoke on Trent ST6 1AW

HOURS OF WORK

37 hours per week ? predominately 9.00am-3:00pm Monday ? Sunday Flexibility in this post will be required in order to meet the needs of the post which

will inc. weekends and evenings. Thursday's /Saturdays off.

ROLES AND RESPONISIBILITIES

To maintain efficiency of all Academy football administration matters ensuring compliance for the Academy with all governing body rules and regulations set by the Premier League, Football League, Football Association, UEFA and FIFA pertaining to Youth development.

To be responsible for accurate record keeping by ensuring a proficient filing system for the department is in place and maintained.

Liaison with and receive direction from the Club Secretary from time to time as and when appropriate.

Fixture administration for U9 to U16 Academy programme. Provide secretarial support to the Academy Manager; duties to include answering the

phone, taking accurate messages, diary management, appointments, creation of letters, emails, faxes etc. Coordination of all match official appointments for Academy fixtures.

Oversee operations on a Sunday Morning. (Games Programme.)

Meet and Greet visitors to direct accordingly.

Instruct visiting coaching staff and players.

Manage visiting scouts.

 Regular contact with the Academy Safeguarding /Welfare Officer to ensure the Academy remains compliant in terms of child protection. Internal communication to include weekly Academy Management Meetings and minutes of relevant meetings.

In accordance with governing body rules, efficiently maintain the `registration database' of all PVFC Academy players. (PMA)

Supervision of all expenses and petty cash Official fee's / Fuel etc.. To keep the Club's media department updated with information for the Academy

official website. Maintain up to date records of all full and part time staff along with HOC. Submission of all repair and maintenance requirements to groundsman. Operations within academy department manage timetable of Gym/Class bookings. Maintain and order stationery required for all PVFC Academy operations. Design and production of relevant forms and internal management systems as

requested by PVFC Academy staff. Any other duties as deemed by the Academy Manager.

This job description sets out current duties of the post that may vary from time to time without changing the general character of the post or the level of responsibility.

I have read the Job Description issued to me and understand and accept its contents as forming my role of Academy Operations & Administrator. I understand that updated information will be supplied from time to time which will also form part of my terms and conditions of employment.

Under the Vetting and Barring Scheme and in accordance with the Club's own rules regarding Safeguarding the post-holder will be required to meet minimum criteria regarding Safeguarding and a Criminal Records Bureau Check will be required in this post. Exceptions Order to Rehabilitation of Offenders Act 1974 applies.

Signed: ______________________________________ DATE _________________________ Employee

Signed: ______________________________________ DATE _________________________ Sevvy Aslam Academy Manager

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