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SCOPE OF WORK(Recruitment, PSC Duties, and Performance Reviews)PSC Position TitleHuman Resources Specialist (HRS)Reports ToDeputy Director of Management and OperationsSupervises N/ABase Salary76,403,860 SLL plus benefitsMinimum Requirements:At a minimum, the successful candidate’s CV must demonstrate the following: Education/Certification: Bachelor’s degree in Administration, Social Studies or Human Resource ManagementYears of Experience: One year of progressively responsible experience in human resources/personnel management work which includes position classification, financial accountability, wage administration, and other personnel operations. Ability to work independently with little supervision; good organization and time management skills; willingness to take the initiative; flexible; excellent teamwork skills; strong service attitude; personal integrity; strong cross-cultural skills; strong interpersonal skills, strong interest in Uganda’s developmentAbility to work on a regular Monday through Friday schedule with evening and weekend hours when necessary.This position requires strict adherence to ethical standards of confidentiality and professional conductProficiency in oral and written English and Krio.Experience working in a cross-cultural environment. Expert of MS Office computer applications (Word, Excel, Outlook).Preferred Qualifications:Familiarity with U.S. Government financial and contract management procedures is a plus. BackgroundThe mission of Peace Corps worldwide is to promote peace and friendship. Peace Corps was invited to Sierra Leone in 1962, since then hundreds of Peace Corps Volunteers has worked in the fields of Education, Health, Agriculture community development etc. The work of Peace Corps Contractor does not limit itself to the role: active support of the Peace Corps mission is paramount to the job because contractors are representatives of Peace Corps in Sierra Leone.Peace Corps’ mission is to promote Peace and friendship by fulfilling three goals: To help the people of interested countries in meeting their need for trained men and womenTo help promote a better understanding of Americans on the part of the peoples served To help promote a better understanding of other peoples on the part of AmericansObjective of the PositionUnder the direct supervision of the Deputy Director of Management and Operations (DDMO), the Human Resource Specialist (HRS) coordinates all personnel actions for Peace Corps Sierra Leone in accordance with Post-specific and United States Government policies. This employee will work closely with local government, Sierra Leonean staff, American staff, American government officials, and American Volunteers. This individual facilitates the recruitment, orientation, and support of employees throughout their contractual period in addition to working closely with the DDMO on a wide variety of tasks in a busy and diverse setting. The HRS also serves as the primary receptionist for the office.This position requires strict adherence to ethical standards of confidentiality and professional conduct. In addition, the candidate should be flexible, highly organized, creative, and able to multi-task and work independently.Tasks & Deliverables Major Duties:Ensure complete confidentiality regarding all information related to Peace Corps Staff and Volunteers, including Peace Corps Sierra Leone operations.Personal Services Contracts:Under direction from the DDMO, prepares and determines all relevant information to be included, estimated cost of contract, prepares payment invoices, and applies fiscal coding. Coordinates with the department hiring the contractor to ensure that a Statement of Work and other necessary requirements are included in the contract. Ensures that the contract is prepared and is signed by the Contracting Officer and the Contractor prior to the incumbent’s first day of work. Ensures that contract payments are processed per terms stated in the Personal Service Contracts.Prepares obligation/de-obligations for all contracts and ensuring close out of all Personal Service Contractors (PSC) and Foreign Service National (FSN) contract file pletes in a timely manner all required periodic contractual obligation reviews and reporting.Ensures that all PSC contracts have on file the completed contractor’s release statement upon completion of contract. Initiates and prepares amendments as needed. The HRS prepares a number of staff and Pre-Service Training (PST) contracts each year. Upon execution of each contract, copies are to be distributed to the contractor/vendor and Contract file. Contract file shall state date of distribution.Maintains official logs for contracts and leases (including those for option year renewal notices). Staff Payroll: Prepares monthly payroll for all contractors, ensuring signatures are obtained and payments are made on time. Answers employee questions regarding payroll payments. Works closely with PST staff regarding all salary financial matters during the training period. Coordinates the USESA salary deductions and prepares and submits biweekly schedule of staff PSC deductions to the US Mission FSN Association.Prepares employee contracts with correct clauses and attachments assuring all requirements, such as security clearances, are met both before and during the contractual pletes fiscal documentation of PSCs, both short and long term, with varying work and compensation criteria. Provides information to staff using existing regulations and procedures. Refers personnel to other staff; DMO, Director of Programming and Training (DPT), or Country Director (CD) as necessary; follows up to ensure the request was satisfied.Liaison with Human Resource Management System (HRMS) and office of contracts staff at Headquarters on all payroll issues, including new employee contracts, changes in benefits, contract modifications etc. Calculates any pension/severance as needed and submits to Peace Corps Washington (PCW).Maintains knowledge of contract regulations, personnel policies, benefits coverage, Sierra Leonean Labor Law, and Embassy Local Compensation Plan and updates manuals, handbooks, staff, and updates the DMO as necessary.Serves as Post’s point person concerning personnel matters and assists in managing questions particular to Sierra Leonean culture.Provides explanation of benefits/coverage of health insurance to staff via State Health Insurance scheme.Using OdyWeb application calculates and submits for DMO approval; other PSC non-recurring payments such as LWOP, bonuses, awards, overtime, etc.Administrative and Financial Support:Coordinate staff training and ensures staff compliance to human resource policy guidelinesCross-functional coordination of all staff issues in the various departments for effective employee satisfaction.Collaborates with staff and supervisors to develop job descriptions and monitor staff performance. Manage an accurate calendar of administrative team activities and leave. Sends Time and Attendance and other reports to Peace Corps Washington and U.S. Embassy as required. Maintains all post-level timekeeping materials, such as the PC-57 form and monitors all leave forms, logs, and balances. Updates the DMO, DDMO and Cashier on bills of collection due.Maintains employee records including health benefits, medical claims, ID cards, permits, and contracts. Coordinates staff performance appraisal process, disciplinary actions, awards, and promotions.Responsible for the administrative preparation of all emails and supporting documents required for various "personnel" actions including termination of a Personal Services Contract (PSC). Such actions shall be handled with utmost discretion and tact. Necessary paper work documenting the action shall be carefully prepared and reviewed to ensure the information is complete and in accordance with Peace Corps Manual Sections and that the sensitivities of the individual involved are maintained. Incumbent shall ensure that required supporting documentation from other staff is submitted accurately and timely. Any problems encountered shall be brought to the immediate attention of the supervisor.Prepares official correspondence to offices and institutions such as banks, Embassies, etc for PC employees and contractors.Tracks staff anniversaries and coordinate the awards programs as stipulated in the Peace Corps PSC handbook.Identify and implement wellness improvement activities that are fully integrated in the organization’s core strategies and add value to staff.Process and request vendor identifications for staff by submitting to Peace Corps Washington.Attends all admin sessions concerning IPBS and other Budget sessions.Acts as Contracts Management Specialist back up in her/his absence.Recruitment and Selection:Develops job announcements, advertises for positions, reviews resumes, organizes interview panels, and schedules anizes, performs, and coordinates orientation and induction program of new hires.Coordinates all personnel departures (calculating severance and other payments and preparing letters for CD’s signature).Performs initial, pre-Regional Security Office (RSO) investigation background reviews as needed for new PSC and other Locally Engaged Staff (LES) potential staff.Coordinates the processing of security clearance with RSO at Embassy for new staff both long and short term, recertification for old staff and with Embassy HR office for all issues related to FSN and U.S. Direct Hire (USDH) employment.Training and Development:Coordinates all employee development programs in collaboration with respective employees and supervisors/coordinators.Updates staff manuals/handbooks, conducts staff training and manages staff development plans.Performs other duties as assigned by the DMO or CD.Receptionist Duties:Greets visitors, PC Volunteers and Trainees. Exercises tact and diplomacy in dealing with visitors.Ensures that visitors’ policies are observed. Responsible for telephone switchboard duties. Ensures that the main Peace Corps phone line is answered during business hours and maintains and communicates an up-to-date directory of staff contact information.Receives and distributes mail, cables, packages and other correspondence.Maintains office copier and directs information according to established procedures.Maintains the in/out board in the reception area.Administrative Support Photocopies and binds printed materials. Assist with scanning and filing of Peace Corps documents Makes arrangements for some official social functions upon requestAttends Admin staff meetings; takes notes and prepares and distributes minutes electronically. Assists the Executive Secretary or Medical Secretary as needed Maintains, distributes and keeps inventory of office supplies.Dispatches correspondence using email, courier, and SL Post Office Monitoring and tracking of vendor paymentsCommunicate Embassy Management Notices internally and posts notices at the guard booth Provides clerical and logistical support for TDY staff and Volunteers.Other Duties Other duties as assignedStandard Roles and ResponsibilitiesOMH: Occasional Money Handler may be requested to courier cash and /or purchase orders to various vendors who furnish supplies and/or services to PST/IST training site, or other locations as directed by the Contracting Officer. The PSC may also be requested to courier cash to PC trainees or volunteers. The PSC will not be functioning as a procurement or disbursing official but will only be acting as an intermediary between the Contracting or Disbursing Officer and the recipient. In the case of dealing with vendors, the PSC will not exercise any procurement discretion concerning the supplies or services to be purchased or the cost limits of these purchases; these will be determined by the Contracting Officer. S&S: Employees with no SPECIFIC Safety and Security Responsibilities (i.e., cashier, admin staff)Immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and CD. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.IGF:May be designated as a receiving officer if assigned by the Country Director and with the approval of the Regional Director. Responsibilities as a receiving officer include accurate review of goods or services, their accompanying invoices, and the purchase order/contract to ensure that the specifications, quality, amounts, price, timeliness, etc. of the goods are consistent with the terms and conditions of the contract/purchase order after successful completion of the requisite training to perform receiving duties. (See MS 511, the Personal Property Management Handbook and OFMH 19)Logistics & Level of Effort & Duty StationMay be required to work in another town during 11 weeks of training in the autumn. May also be required to travel up country. Performs duties during a 40 hour work week. Events may require occasional work in the evenings and on weekends and holidays. May carry a duty phone. Application RequirementsIn order to be selected for this position, the applicant must be a Sierra Leone Citizen with residency, and must not have been employed in intelligence-related activities.All applications must be submitted before the date and time documented below and must include the following supporting documentation: Typed letter of interestCV that clearly documents how you meet each of the above required qualificationsAt least three traceable professional references and contact informationCopies of all certificates related to the qualifications needed for this position A legalized photocopy of the ID card and proof of legal residenceThe subject line of the typed letter of interest must indicate the PSC Position Title of the job you are applying to be considered for review.Submit your application by email to: sl01-pcjobs@ or by hand to: HR Specialist, Peace Corps/Sierra Leone, 34 Old Railway Line, Signal Hill, Freetown, Sierra Leone on or before 5:00PM on Monday, January, 4th, 2021. All experience, skills and qualifications will be verified. Applicants with high potential will be scheduled for an interview at the Peace Corps office in Freetown. Employment is contingent on a favorable security background and medical check. ................
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