Hi All, - CSMFO
Hi All,
Below are responses to my ListServe question, which many of you emailed inquiring about the responses. Thank you to everyone who emailed a response.
| |City of Rolling Hills Estates |
| |Mike Whitehead |
| |3/3/2009 |
| | |
| |Question: |
| |Annually in June, our local Chamber of Commerce hosts a Street Fair with approximately 150 -160 out of town business participating in the event with |
| |40,000 in attendance (Chamber’s count). I finally have the Chamber’s cooperation to make sure every vendor has a business license prior to the start of|
| |the event, however, I doubt that any of the businesses in the past have filed a “Temporary Sales Location” form to the BOE for us to recapture the sales|
| |tax generate while conducting business in our City. |
| |How does your City handle: |
| |1. BOE’s form for Temporary Sales Locations to be completed prior and at the conclusion of the event? |
| |2. Do you have a field representatives from BOE walk the event asking vendors for the form and checking for compliance? |
| |3. Do you bring in other agencies such as the Health Dept to check the food and drink serving vendors. |
| |4. Am I missing anything else (besides Fire and the Sheriffs)? |
| | |
|1 |We also have a Street Fair in our City. We ask the vendors to provide a Seller’s Permit for the event showing a “City of Orange” address. However, it |
| |is very hard to get them to comply, particularly because we don’t require a bus lic for the event, and also because a lot of them are non-profit |
| |groups. In the past, the BOE has on occasion walked the streets to check for sellers permits. |
| | |
| |Leonie Crouch, CRO |
| |Finance Supervisor |
| |General Revenue |
| |City of Orange |
| | |
|2 |We have Sandcastle Event with approx 100 vendors. |
| | All are to complete a vendor application with fees and submit a BOE( 410, special events swap meets)form, and a copy of temp food permit if |
| |applicable. |
| | We then just forward them to BOE. And hope they do their job. |
| |The committee hosting the event is responsible that each vendor has a license and we work together very closely to achieve this. Otherwise we charge |
| |committee the vendor fees. |
| |The health dept is involved too. Our health dept requires the committee holding the event to obtain a permit for them too. We schedule meeting w |
| |committee monthly and all get together to work out issues. |
| |They pay for all costs ,fire lifeguards, animal control, emt, public works, sheriffs. |
| |If you need additional info please feel free to call |
| |Kristine Wiesmann |
| |Account Clerk |
| |City of Imperial Beach |
| | |
|3 |We make the information to the vendors available in their signup packets and don’t have a great way to see that they actually paid their sales tax. I |
| |would be interested to see what other cities are doing to make sure that they get the money that is owed to them!! |
| | |
| |Danielle |
| |City of La Mesa |
| | |
|4 |1. We don’t do temporary business license, they are all 1 year. |
| |2. We ask the vendors to provide us with their sellers permit in advance when applying for a business license. |
| |3. When we have food vendors we ask for the health department permit |
| |4. Building & Safety needs to check to make sure that the canopies are put up according to code. |
| |Minerva Gamboa |
| |City of Rancho Cucamonga |
| | |
|5 |We make each and every vendor apply for a business license based on the number of days for the event. ($8.50 per day) That application must be |
| |accompanied by a sellers permit for the location. We do very big events like the Strawberry Festival and TET festival where we have over 150 vendors |
| |each, so we usually meet with the event promoter and make them responsibile for collection of the complete applications, seller's permits and payments. |
| |Sometimes we issue the business license certificates at a mandatory meeting so if you do not come you do not receive a license so you cannot |
| |participate. |
| | |
| |We have the Health Department come out to a mandatory food vendors meeting held several weeks before the event. They put on a presentation of all the |
| |dos and dont's. The health department also comes to the first day of the event to be sure that things are the way they want them. No food storage on |
| |the ground, hand washing stations, food temperatures etc. Many times the BOE comes to the vendor's meetings if we include all the vendors and not just |
| |the food vendors. |
| | |
| |Pam Gillis Garden Grove |
| | |
|6 |If it is a one-time presence in the City within a year they would qualify for an apportion tax of $56.75 must provide copy of sellers permit with an |
| |Declaration for Apportioned Business Tax application. We can have license inspectors visit events if necessary for compliance. |
| | |
| |If you may have any additional questions, please do not hesitate to call. |
| | |
| |Thank you, |
| | |
| |Susan Seviane |
| |License Inspector |
| |City of Newport Beach |
| | |
|7 |#1. Only the organizer of the event is required to obtain a business license; he must turn in a list of vendors along with their Sellers Permit |
| |Numbers. We do not require BOE forms. |
| |#2. We do not have staff to verify compliance, we just hope that the vendors file their sales taxes correctly. |
| |#3. If food is involved, we do obtain the County Health Departments approval. |
| |#4. All City Departments must approve as with any other business(including Fire); depending on the type of event, Police approval is obtained. |
| |Thank You |
| |Karen Kelley |
| |Business License |
| |City of Victorville |
| | |
|8 |The City of Whittier has a Wednesday night Family Festival every year that runs from March through October in our Uptown area. We require that all |
| |vendors obtain a Business License before they set up. They are charged a total of $50 for the entire season or if they are just selling for 1 day we |
| |charge $15. If they decide to continue, they can pay $15 for the next week and then the final $20 if they continue. We have not done anything with the|
| |BOE for this event though. |
| | |
| |If you have any other questions, please let me know. |
| | |
| |Michelle Gabel |
| |Deputy City Treasurer |
| |City of Whittier |
| | |
|9 |Here at the City of Huntington Beach we have a Specific Events coordinator and a Specific Events committee. For an event of that size the organizer, the|
| |Chamber in your case, would have to apply for a Spec Evnts permit which entails a meeting with the committee. At the meeting is where the Fire, Police, |
| |Public Works, Business License, etc depts let the organizer know what is required and go over the logistics of the event. |
| | |
|10 |No I don’t wait to see everyone’s temp sales forms…. It would be nearly impossible to gather all of them in a timely manner as most organizers are still|
| |arranging their vendors right up to the last minute before the event. I educate the organizer on the BOE requirements, but that is the extent of it. |
| |Unfortunately with large events, most of the tax reporting turns out to be on the honor system. Having a BOE field rep walk the event is a great idea, |
| |if you can get someone from the BOE to do that for you. |
| | |
| |For Health dept issues, I do believe that the organizer is the one who notifies that agency. It is not part of their business license application |
| |process. |
| | |
| |Since we are a non-regulatory tax, my responsibility is to make sure they have completed their bus lic app & related worksheets for their vendors and |
| |service providers (ie: porta potty company, tent co’s, announcer’s etc) and then to collect their business license tax money according to the number of |
| |vendors & svc prvdrs. And this is all per our muni code which you can view online if interested at surfcity- Title 5, Chapter 5.16, Section |
| |5.16.317. |
| | |
| |I hope this helps. And I hope you have some help on your end – that is a big event to monitor all those items on your own. |
| | |
| |Let me know if you need anything further~ |
| | |
| |Corinne Hoffman, CRO |
| |Senior Accounting Technician |
| |Business License |
| |City of Huntington Beach |
| | |
|11 |We have a similar event here in Pacifica in September, it is run by a local group organized as a non-profit. I would be interested in seeing the |
| |answers you receive since I had no idea that any sales tax could accrue to the City from vendor sales. I will have to go to the Board of Equalization |
| |web site and check out the form. Perhaps we can make sure our organizers hand these out to everyone. Thanks for bringing this up. |
| |Gillian Cadgene |
| | |
|12 |We have a tax category for sponsors of one time events. The tax is $200 the first day and $100 each day thereafter. The tax pays for all of the |
| |vendors participating in the event, therefore the individual vendors do not have to file applications and remit a tax separately. Easier for the |
| |vendors, the sponsors, and your staff. The sponsor completes the application form and remits the tax on behalf of the vendors. They recoup their cost |
| |by charging the vendors a booth or space fee. |
| | |
| |Form BT-530-B instructs vendors how to claim temporary sales locations. On the other side of the form there is a schedule to enter all the temporary |
| |sales locations. You can obtain a copy of the form and type in you city on the top line and type the event name after the city (to remind the vendor |
| |what they participated in). Ask the sponsor how many vendors will be participating. Make enough copies for all of the vendors and give it to the |
| |sponsor and tell them that it is part of the information package they give to their participating vendors. |
| | |
| |Monique Napier |
| |Business Tax Officer |
| |City of Camarillo |
| | |
|13 |We do not push the sales tax for one-day events – we feel lucky that we can get the license fee from them. |
| | |
| |Yuko M. Dunham |
| |Revenue Manager |
| |City of Carson |
| | |
|14 |We’re not allowed to license the vendors at these events for political reasons. |
| |Andrew Thompson |
| |Revenue Supervisor, City of San Rafael |
| | |
|15 |Hermosa Beach has 2 street fairs per year with over 200 vendors; they are handled by our Chamber of Commerce which collects “in-lieu” flat rate license |
| |fees from each vendor. The Chamber does not accept an application packet from a vendor without evidence of a resale number from the BOE. The chamber |
| |remits the license fees to the city and we don’t have to bother processing a license application for each vendor. Works very well. |
| |Mary Watkins |
| | |
|16 |City of Chino, |
| |Our annual 'Farmers Market' spans 3 months. We require proof of BOE permit showing Chino as additional location before participating. |
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