Position Description



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Position: Human Resources Coordinator

Department: Human Resources

Reports to: Senior Manager, Human Resources

SUMMARY: The HR Coordinator will support the Headquarters HR department. This is an exciting, fast-paced position with a wide variety of responsibilities and requires an exceptional degree of accuracy, prioritization, and critical thinking.

DUTIES AND RESPONSIBILITIES:

• Participate in the recruitment cycle for exempt, nonexempt, and temporary positions

• Assist in development of sourcing strategies including job posting, candidate pipe-lining and candidate pre-qualification techniques. Participate in the recruitment life-cycle from recruitment kick-off through closure

• Document, track, and maintain applicant records and status of engagements in the applicant tracking system

• Assist with on boarding and off boarding processes and programs as needed

• Complex scheduling with all levels of stake holders ensuring candidate engagement throughout the recruitment lifecycle via (phone, video, in-person) including travel

• Update employee data into ADP Workforce now; maintain database integrity; prepare ad hoc reports for management/audit

• Coordinate with Payroll to ensure weekly payroll is processed accordingly and on time

• Coordinate with Marketing to update Human Resources social media pages across various platforms: ADP, Glassdoor, LinkedIn and KVH Careers page

• Keep management advised of potential problem areas and recommends/implement solutions as required

• Maintain records, employee files, reports, databases and logs.

• Plan, organize and help execute employee related events; activities committee member

• Capable of producing high-quality professional work with minimal direction

• Performs other related duties as required and assigned

QUALIFICATIONS AND QUALITIES DESIRED

• College degree in Human Resources required

• Certification in Human Resources preferred

• 1 - 3 years’ experience in human resources

• Experience with ADP Workforce Now or similar HR data system

• Some knowledge of state and federal employment laws

• Experience with standard office software, such as the MS suite and Outlook to include complex scheduling

• Proven ability to maintain strict confidentiality; establish strong credibility and build relationships; experience in corporate setting preferred

• Strong written and verbal communication ability; some public speaking required

• Strong attention to detail and problem solving skills

• Effective organizational and follow-through skills.

• Must be a US citizen or Permanent Resident.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit, stand and walk through out the company’s buildings and grounds. The employee will frequently need to use his/her hands to type, handle, or feel. The employee may occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

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