SHELBY COUNTY SCHOOLS DEPARTMENT OF NUTRITION …

[Pages:104]SHELBY COUNTY SCHOOLS

DEPARTMENT OF NUTRITION SERVICES

STANDARD OPERATING PROCEDURES

"Putting Healthy Children in Front of Educators Ready to Learn"

"The U.S. Department of Agriculture (USDA) prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or if all or part of an individual's income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.)If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at , or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (in Spanish). USDA is an equal opportunity provider and employer." "Shelby County Schools offers educational and employment opportunities without regard to race, color, national origin, religion, sex, creed, age, or disability."

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TABLE OF CONTENTS

Glossary of Terms Child Nutrition Programs and Program Administration ? An Overview

p 5-6 p 7-10

SECTION I ? GENERAL INFORMATION AND CAFETERIA DAILY OPERATIONS

PROCEDURES

Free and Reduced Price Meal Programs Nondiscrimination School Lunch and Breakfast Program Offer versus Serve Competitive Foods Cell Phone Usage Food for Sale or Personal Use Use of Kitchen, Serving Area, and Refrigeration Unauthorized Personnel Suspected Theft in Cafeteria Disposing of Leftover Food, Supplies, and Packaging Food Service in Emergency Situations Special Diets Handling Complaints Replacing a Dropped Tray Field Trips Students Visiting Other Schools Lunch Schedules Food Service to School Visitors and Invited Guests Special Meal Functions Inspection of Food Items before Preparation Removal of Dishes and Silverware from the Cafeteria Office Supplies and Printed Report Forms Inventory Ordering Office Organization School Gardens

1.001 1.002 1.003 1.004 1.005 1.006 1.007 1.008 1.009 1.010 1.011 1.012 1.013 1.014 1.015 1.016 1.017 1.018 1.019 1.020 1.021 1.022 1.023 1.024 1.025 1.026

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SECTION II ? PERSONNEL AND STAFFING

PROCEDURES

Supervisors Responsibilities Leaving the Cafeteria during Work Hours Daily Work Schedule Professional Development and Staff Training Requesting Cafeteria Staff to Run Errands Information on Bulletin Boards Staffing the Cafeteria Staffing Guidelines Employee Uniforms

SECTION III ? FINANCIAL ACCOUNTABILITY

PROCEDURES

Meal Claims for Reimbursement Collection Procedures Pricing Price List and Portion Size Employee Meals Charging of Meals/Personal Checks Maintenance of Accurate Records Opening Change Production Control Reports Cash Drawer Set Up Management Reports Reporting Vandalism and Spoilage Receiving Deliveries Value of Cafeteria Inventory in Schools Profit and Loss Statement School Breakfast Models *Counting and Securing Money (Updated 2/14)

2.001 2.002 2.003 2.004 2.005 2.006 2.007 2.008 2.009

3.001 3.002 3.003 3.004 3.005 3.006 3.007 3.008 3.009 3.010 3.011 3.012 3.013 3.014 3.015 3.016 3.017

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SECTION IV ? PROGRAM EVALUATION

PROCEDURES

Administrative Review Nutrition Services On-Site Review Health and Sanitation Inspection Reports Health and Sanitation Violation Correction Edit Checks

4.001 4.002 4.003 4.004 4.005

SECTION V ? HEALTH, SANITATION, AND SAFETY

PROCEDURES

Facilities Management: Health Standards and Storage Health Department Inspection Inspection and Approval of Food Items Prior to Meal Preparation and Service Cleaning of the Cafeteria by Custodial Services Sanitation Precautions to Observe in Preparing and Serving Food Employee Meal Service Sanitation Maintaining Safe, Sanitary, and Organized Storage Areas Cleaning the Mop Room and Cleaning Equipment Personnel Hygiene for Food Service Personnel Contracted Waste Removal Services (Dumpster) Dish Machine Chemicals General Security

5.001 5.002 5.003 5.004 5.005 5.006 5.007 5.008 5.009 5.010 5.011 5.012

SECTION VI ? EQUIPMENT

PROCEDURES

Use and Care of Equipment Requesting Additional Large Equipment or Large Equipment Replacement Ordering Small Equipment Equipment Inventory by Location Care and Use of All-in-One Computers and Printers Emergency Meal Service during Equipment Breakdown

6.001 6.002 6.003 6.004 6.005 6.006

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GLOSSARY OF TERMS

USDA - United States Department of Agriculture - Branch of the Federal Government authorized by Congress to administer all child nutrition programs.

FNS - Food and Nutrition Service - branch of USDA charged with operating child nutrition programs at the Federal level.

SNP - School Nutrition Program - program includes the National School Breakfast Program, School Breakfast Program, Summer Food Service Program, After School Snack Program, and all other meal programs focused on school-aged children.

NSLP - National School Lunch Program - program authorized by Congress in 1946 to provide nutritious lunches to school students.

SBP - School Breakfast Program - program authorized by Congress in 1966 to make nutritious breakfasts available to all school students.

FSIS - Food Safety and Inspection Service - public health agency in the U.S. Department of Agriculture responsible for ensuring that the nation's commercial supply of meat, poultry, and egg products is safe, wholesome, and correctly labeled and packaged.

NEP - Nutrition Education Program ? Program authorized by Congress in 1977 for implementing nutrition education and training in the nation's schools.

Tennessee State Department of Education - State agency designated to administer school nutrition programs at the state level.

Administrative Review (formerly CRE-Coordinated Review Effort) - Administrative Review ? the state agency conducts a comprehensive review of the Child Nutrition Program.

Division of Nutrition Services - Agency of the Shelby County Board of Education authorized to administer food and nutrition services programs in all schools at the local school level.

Free and Reduced Price Policy - Requires all schools participating in the National School Lunch and the School Breakfast Program to provide meals free or meals at a reduced price to students unable to pay the full price of the meal and whose household meets eligibility requirements.

USDA Commodities - Various kinds and amounts of foods made available to school food service programs through USDA depending upon fluctuation in agricultural production and marketing conditions.

DHS - Department of Human Services

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GLOSSARY OF TERMS

OneSource - Computer software, which provides for statistical, revenue, production information, and nutritional analysis for meals served in the Shelby County Schools. Food Based Menu - Foods from specified food groups are offered. Nutritional Analysis - Determines if the nutrition standards required by USDA and the State of Tennessee are met accordingly and identifies the nutrient content of foods. Team Nutrition - Team Nutrition - an initiative of the USDA Food and Nutrition Service to support the Child Nutrition Programs through training and technical assistance for foodservice, nutrition education for children and their caregivers, and school and community support for healthy eating and physical activity. DGA - Dietary Guidelines for Americans - provide advice for healthy Americans age 2 years and over about food choices that promote health and prevent disease. My Plate - My Plate, formerly My Pyramid, and formerly The Food Pyramid, is used in conjunction with the Dietary Guidelines for Americans and Team Nutrition to help improve children's lifelong eating and physical activity habits. RDI - Recommended Dietary Intake of nutrients

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PROGRAM OVERVIEW

CHILD NUTRITION PROGRAMS AND PROGRAM ADMINISTRATION

AN OVERVIEW

CHILD NUTRITION PROGRAM OBJECTIVES

The National School Lunch Program and the School Breakfast Program help schools provide wholesome, appetizing meals to students every school day. These programs make an important contribution to the nutrition of the nation's children while helping expand markets for farm products. Clearly there is a need for greater emphasis on school meals and their relationship to health and academic performance. Child nutrition programs also provide teaching opportunities through the Nutrition Education and Training Program for building good dietary habits among America's youth. These programs are operated through the cooperation of the U. S. Department of Agriculture, State Department of Education and local school authorities.

BRIEF HISTORY OF PROGRAMS

Healthy Hunger Free Kids Act of 2010

In January 2012, in order to comply with the Healthy, Hunger Free Kids Act of 2010, the U. S. Department of Agriculture released new nutrition regulations for foods served to students through the National School Lunch Program. The rule includes increased financial assistance (an additional six cents per lunch starting in October 2012) for schools that comply with the new nutrition standards. The regulations require that the schools offer fruit (which can be substituted by a vegetable) at every lunch and offer a variety of vegetables ("dark green, red/orange, beans and peas (legumes), starchy, and other") over the course of the week. There are also requirements for including whole grains, and only serving low-fat or non-fat dairy, as well as reducing sodium.

National School Lunch Program

The National School Lunch Act was passed in 1946 and authorized Federal grants-in-aid to states for school lunches. The objective of this legislation enacted by Congress was to "safeguard the health and well-being of the nation's children and to encourage the domestic consumption of nutritious agricultural commodities and other food." This objective has not been altered over the years. USDA is still committed to the task of providing food programs for

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all elementary and secondary school students and eliminating hunger and malnutrition from the American populace. School Breakfast Program

The Child Nutrition Act of 1966 authorized a pilot School Breakfast Program for needy students or students who traveled long distance to school. More recent amendments have given the School Breakfast Program expanded funding levels to allow the program to be made available to all students. Breakfast at school is available to all children in the unified district.

Nutrition Education and Training Program

This federally authorized and financed program provides for nutrition education and training at the local school and community level. Congress passed this legislation in November 1977 as an Amendment to the National School Lunch Act and Child Nutrition Act of 1966.

PROGRAM ADMINISTRATION AT THE FEDERAL LEVEL

Food and Nutrition Service Responsibilities

The Food and Nutrition Service (FNS) branch of the Department of Agriculture administers the various child nutrition programs at the Federal level. State Departments of Education make agreements with local school officials to administer the programs in public schools.

Assistance Available from USDA

USDA provides cash reimbursement and commodity assistance to schools participating in the National School Lunch Program and/or the School Breakfast Program. Cash reimbursements are paid according to the number of meals meeting specified meal requirements served to students. The kinds and amounts of USDA donated commodities vary depending on fluctuations in agricultural production and marketing conditions. USDA, in administering the child nutrition programs at the Federal level, provides technical assistance to FNS Regional Offices and State agencies that in turn, assist local school food authorities in the operation of lunch and breakfast programs as well as the nutrition education program.

The Child Nutrition Program does not receive tax dollars from the Federal Government Operational Funds. Funds are generated from a Federal Tariff to help support the Child Nutrition Program.

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