The Columbus County Board of ... - columbus.k12.nc.us



COLUMBUS COUNTY BOARD OF EDUCATION MEETING

November 2, 2020 5:30 p.m.

East Columbus Junior-Senior High School

Cafeteria

CALL TO ORDER: Chairman Worley T. Edwards

MINUTES

Action on October 5, 2020 minutes

RECOGNITION OF GUESTS

PUBLIC COMMENTS

ADOPTION OF FINAL AGENDA for November 2, 2020

SPECIAL PRESENTATION

1. Acknowledgement of Mrs. Lisa Lennon (Tabor City Elementary School) on receiving a GO Grant in the amount of $3,300.00

A) 2. Recognition of Mr. Worley T. Edwards on his selection to serve on the North Carolina School Boards Association Board of Directors

AUXILIARY SERVICES

(B) Discussion and action on Phase I bid proposals for the West Columbus PreK-8 School construction project – Mr. David Clinton

CURRICULUM/INSTRUCTION

(C) 1. Discussion and action on School Improvement Plans, 2020-2021 SY

a. Acme Delco Elementary School

b. Chadbourn Elementary School

c. Evergreen Elementary School

d. Tabor City Elementary School

e. Tabor City Middle School

(D) 2. Review and action on the Columbus Career and College Academy Memorandum of Understanding with Southeastern Community College 2020-2023 SYs

AUXILIARY SERVICES

(E) 1. Review and action on two invoices #15 from Szostak Design, Inc. for West Columbus PreK-8 School and Tabor City PreK-8 School – Dr. Jonathan Williams

(F) 2. Discussion and action on surplus auction items sold on October 29, 2020, 10:00 a.m. at Mt. Olive Annex – Mr. Timmy Ward/Dr. Jonathan Williams

(G) 3. Update on insurance settlement for the West Columbus High School roof collapse – Mr. Timmy Ward

(H) 4. Discussion and action on bids for replacement of the central office HVAC – Mr. Timmy Ward/Dr. Jonathan Williams

GENERAL ITEMS

1. COVID Update

I) 2. Review and action on bid proposal from Century Link for Wide Area Network Service E-Rate Form 470 #210000533

(J) 3. Review and action on revised North Carolina School Boards Association policies due to technical changes:

a. Policy 1300: Governing Principle – Parental Involvement

b. Policy 1310/4002: Parental Involvement

c. Policy 1500: Governing Principle – Safe, Orderly, and Inviting Environment

d. Policy 1600: Governing Principle – Professional Development

e. Policy 1700: Governing Principal – Removal of Barriers

f. Policy 1725/4035/7236: Title IX Sexual Harassment – Prohibited Conduct and Reporting Process

g. Policy 1726/4936/7237: Title IX Sexual Harassment Grievance Process

h. Policy 2500: Hearings Before Board

i. Policy 4023: Education for Pregnant and Parenting Students

j. Policy 4202/5029/7272: Service Animals in Schools

k. Policy 4328: Gang-Related Activity

l. Policy 4333: Weapons, Bomb Threats, Terrorist Threats, and Clear Threats to Safety

m. Policy 4335: Criminal Behavior

n. Policy 4345: Student Discipline Records

o. Policy 4353: Long-Term Suspension, Expulsion

p. Policy 7130: Licensure

q. Policy 7503: Teleworking

r. Policy 7820: Personnel Files

s. Policy 8510: School Finance Officer

(K) 4. Review and action on revised North Carolina School Boards Association policies:

a. Policy 1510/4200/7270: School Safety

b. Policy 1710/4020/7230: Discrimination and Harassment Prohibited by Federal Law

c. Policy 1740/4010: Student and Parent Grievance Procedure

d. Policy 1750/7220: Grievance Procedure for Employees

e. Policy 17607280: Prohibition Against Retaliation

f. Policy 2120: Code of Ethics for School Board Members

g. Policy 2121: Board Member Conflict of Interest

h. Policy 3000: Goals and Objectives of the Educational Program

i. Policy 3102: Online Instruction

j. Policy 3300: School Calendar and Time for Learning

k. Policy 3410: Testing and Assessment Program

l. Policy 3460: Graduation Requirements

m. Policy 4001: Equal Educational Opportunities

n. Policy 4040/7310: Staff-Student Relations

o. Policy 4400: Attendance

p. Policy 4600: Student Fees

q. Policy 5020: Visitors to the School

r. Policy 5030: Community Use of Facilities

s. Policy 5070/7350: Public Records – Retention, Release and Disposition

t. Policy 6305: Safety and Student Transportation Services

u. Policy 7232: Discrimination and Harassment in the Workplace

v. Policy 7335: Employee Use of Social Media

w. Policy 7510: Leave

(L) 5. Discussion and action on request from Life Church of Chadbourn Pastor Colene S. Kelly regarding their “Repair, Restore, and Rebuild” our Community Grant

(M) 6. Discussion and action on Advisory Council appointment(s), 2020-2021 SY

(N) 7. Discussion and action on purchase of fleet vehicles – Dr. Jonathan Williams

(O) 8. Review and action on proposal from Theatre Consulting Services for auditorium upgrades at East Columbus Junior-Senior High School and South Columbus High School

(P) 9. Discussion and action on Memorandum of Agreement with Nanette C. Wall to provide financial services November 9, 2020, and ending January 29, 2021

10. Dates to Remember

November 2 - - - Board of Education Meeting

November 3 - - - Principal Meeting

November 5 - - - Teacher Advisory

November 5-7 - - - NCSBA Annual Conference

November 11 - - - Veteran’s Day Holiday

November 25 - - - Optional Workday (No students)/Remote Learning

November 26-27 - - - Holidays (No students or staff)

December 18 - - - Second Grading Periods Ends (Grades K-12)/

Early Release Day

December 21 - - - Optional Workday (No students)

December 22-23 - - - Annual Leave (No students or staff)

December 24-25, 28 - - - Holidays (No students or staff)

December 29-31 - - - Annual Leave (No students or staff)

January 1 - - - Holiday (No students or staff)

FINANCE

(Q) 1. Review of monthly financial report, November 2020 – Mrs. Lisa Nowlin

(R) 2. Discussion and action on budget amendments – Mrs. Lisa Nowlin

(S) 3. Discussion and action on the Universal Service Administrative Company (USAC) payment request from E-Rate audit – Mrs. Lisa Nowlin

MOTION FOR CLOSED SESSION

I move that the Columbus County Board of Education go into closed session for the purpose of (one or more of the following):

1. Discussing information that is privileged, confidential, or not a public record under GS 143-318.11 (a) (1);

2. Discussing the conferring of an honorary degree, scholarship, prize or similar award GS 143-318.11 (a) (2);

3. Consulting with our attorney concerning:

a. the handling of a claim by

b. judicial action brought by against the

Columbus County Board of Education

c. an administrative procedure brought by

4. Discussing the acquisition of real estate/the terms of an employment contract GS 143.318.11 (a) (5).

5. Considering a personnel action that involves an officer or employee of this Board.

6. Planning, conducting, hearing, and reports concerning the investigation of alleged criminal misconduct GS 143.318.11 (a) (7).

APPEALS/PERSONNEL/LEGAL MATTERS

(T) Review of personnel actions

OTHER BUSINESS

1. Closed session actionable items (if necessary)

2. Next regular meeting December 7, 2020, at 5:30 p.m. (location to be announced at a later date)

MOTION TO ADJOURN

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