SOUTHERN AFRICAN VEHICLE RENTING AND LEASING …



SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION

FULL MAINTENANCE AND LEASING SECTION

MINUTES OF THE QUARTERLY MEETING

OF MEMBERS OF THE FULL MAINTENANCE AND LEASING SECTION OF

THE SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION

HELD AT THE JOHANNESBURG COUNTRY CLUB, NAPIER ROAD, AUCKLAND PARK

ON WEDNESDAY, 24 JULY 2008 AT 14H30

PRESENT :

Mr D Armstrong Avis Fleet

Mr B Taljaard Avis Fleet

Ms S Waterson Transunion Auto

Mr V Pillay Absa VMS

Mr P Richards ABSA VMS

Mr R Lachman ABSA VMS

Mr R Marchington Standard Bank Fleet

Ms L Kotze Nedbank Fleet

Mr K Kirsten ABSA VMS

Ms M Mayaba Eqstra Fleet Management

Ms S Hood Wesbank Fleet

Mr L Hand McCarthy Fleet Solutions

Ms D Paris McCarthy Fleet Solutions

APOLOGIES :

Ms S Nhlabatsi Standard Bank

Ms L Du Plooy Standard Bank

Ms S Camera MAN Financial Services

Mr R Richards Supergroup

Mr J van Niekerk CLM

Mr T Jenkins Avis Fleet

Ms M Gawith Qwantani Communications

Mr A Groenewald CLM

BY INVITATION :

Mr W Fletcher Alchemy Financial Services Incorporated

Mr S Visagie Lyceum

The Chairman welcomed all members present to the meeting. He then declared the proceedings in session.

| |Action |

|1. NOTICE OF THE MEETING | |

| | |

|The notice convening the meeting was taken as read. | |

|2. CONFIRMATION OF MINUTES | |

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|The minutes of the previous quarterly meeting of the members of the full Maintenance and Leasing Section, held on 7 May| |

|2008 (copies of which having been previously circulated), were accepted and signed by the Chairman as a true reflection| |

|of the proceedings. | |

|3. MATTERS ARISING FROM THE MINUTES | |

| | |

|Matters arising would be dealt with under the Agenda. | |

| |Action |

|4. SUB-COMMITTEE REPORT BACK | |

| | |

|Education | |

| | |

|Keri Kirsten called on Sarel Visagie to present a brief summary to members of the status and the way forward in respect| |

|of the education initiative. An electronic copy of the presentation was to be sent out to members. A major point of | |

|debate was the creation of a SAVRALA owned education and training academy which would replace the educational | |

|institution of Lyceum and which, at the current calculation, would realise substantially more revenue. A decision was | |

|needed relating to whether or not Lyceum would continue to be the facility used by SAVRALA or whether other educational|For Info |

|facilities would be approached to run the Diploma in the future. If SAVRALA did choose to change service providers | |

|Lyceum would be obligated to ensure that current scholars finished their course. | |

| | |

|Statistics | |

| | |

|David Armstrong advised that changes had been made to the new vehicle template after receiving commentary from members | |

|and also that all but two members had submitted the required information in respect of the last quarter. Members where | |

|further informed that the information received in respect of the submissions was also to be revisited to ensure that |For Info |

|the information was consistent and correct. The decision to introduce a product count on the website was again | |

|discussed and members agreed that as long as it was not per individual member, that this would be acceptable and that | |

|it would be updated every quarter. | |

| | |

|Technical | |

| | |

|Vernen Pillay advised members that a meeting had been held on 14 May with the members technical representatives. He | |

|advised that it had turned out to be a bit of a venting session and that minutes of the meeting had been distributed. | |

|It was also agreed that SAVRALA was to draft a memorandum at Manufacturer level, but that this memo was first to be | |

|ratified by the Leasing Section. The issue of the Fair Wear and Tear Guide was again raised and Vernen was to follow-up| |

|on whether the guide was still relevant or whether the content needed to be amended. Vernen also advised members of | |

|concerns in respect of affiliated costs being charged by dealers due to the drop in new vehicle sales. He informed |VP |

|members that the new model data template had been approved by members although Honda had raised certain concerns. | |

|Members were advised that the technical forum, to be hosted by Renault, was no longer taking place. A request was made | |

|that where members had attended technical forums, that points of interest be passed through to Vernen. Feedback in | |

|respect of the MOTY questionnaire had been sent for comment and changes were to be addressed. It was stated that by | |

|January next year all submissions were to be on the new template and Vernen was asked to schedule a meeting to discuss | |

|any amendments required. |ALL |

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| |VP |

| |Action |

| Legal | |

| | |

|Paul Richards advised members that Aarto had now been implemented with the pilot programme being launched in Twane on | |

|the 3rd of July 2008, to be followed in November by the launch in Johannesburg and the rest of the country by 2009. He | |

|then gave a brief presentation on the roll-out of the Aarto programme. Concerns raised were that members were to try, | |

|as far as possible, not to be the owner of the vehicle as this would have significant implications when allocating |For Info |

|demerit points for traffic offences. Members were also advised that a current amendment to the traffic act in May of | |

|2008 was the immediate suspension of a licence when the speed limit exceeded 30kms in an urban area and 40kms in any | |

|other area. Riaz Lachman was introduced by Keri Kirsten as the person who was to try and formalise a CFO Forum, the | |

|objective of which would be to promote effective synergies between members and try and summarise and determine a common| |

|implementation of newly developed and legislated tax and accounting standards. The forum would consist of financial | |

|representatives from within the membership and would operate as a sub-committee under legal. |RL |

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| |For Info |

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| Trucking | |

| | |

|Paul gave members a brief summary of trucking matters currently being attended to, the main ones being the creation of | |

|a new MOTY form for the trucking members and the reciprocal membership with the RFA and Triosa which amounted to R4500 | |

|per year and this was to be followed up through Margie Gawith who already had dealings with these organisations. |For Info |

| | |

| |MG |

| Public Relations | |

| | |

|Keri Kirsten advised members that Margie had given apologies and further advised members that the Golf Day for next | |

|year would again be held in February and that MOTY was now on the 17th of October. |For Info |

| | |

| General | |

| | |

|Subscriptions : the issue of value versus price in respect of leasing subscriptions was raised by David Armstrong at | |

|the behest of Tony Jenkins. A brief discussion ensued after which Keri Kirsten requested that the matter be noted in |For Info |

|the minutes and that another forum be convened to take the matter further. | |

| | |

|Used Car Forum : Shebon Watterson from Transunion requested that all members wishing to attend the Used Car Forum in | |

|September send their details through to her in order to make the necessary arrangements. | |

| | |

|Ethics : Linda Kotze advised members to be aware of the ethics involved in the loading of invoices as this had VAT and |ALL |

|other legislative problems. | |

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| |ALL |

There being no further business to discuss, the meeting was terminated with a vote of thanks to the Chair.

____________________________ ___________________________

DATE CHAIRMAN

____________________________

PLACE

Ref : SAVRALA/Minutes – 24 July 2008

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